Coordination and Reporting Officer - European Union Agency for Fundamental Rights (AD7, Vienna)

About this position

The summary below is published by European Union Agency for Fundamental Rights on the official vacancy notice. Our own analysis — salary realism, comparable openings, career trajectory, language profile — follows further down the page.

Key responsibilities

According to the vacancy notice, the role centres on the following duties:

• Draft and coordinate briefings, background notes and speaking points for the Director
• Lead conceptualisation and development of policy speeches and substantive interventions for the Director
• Coordinate reporting processes across the Agency, gathering structured inputs from units
• Lead drafting and editing of the Director's report to the Management Board
• Develop, draft and edit written outputs for or on behalf of the Director including forewords, reports, formal correspondence, media content and internal staff communications
• Ensure consistency, accuracy and institutional alignment across all outputs from the Executive Office
• Provide information and guidance to colleagues on preparation of written materials for the Executive Office
• Support preparation and follow-up of the Director's outreach and engagement activities

Are you eligible?

Check these requirements from the notice before investing time in an application:

• Education: Completed university studies of at least four (4) years attested by a diploma, OR completed university studies of at least three (3) years attested by a diploma
• Experience: At least six (6) years of appropriate professional experience after obtaining the university diploma (if 4-year degree), OR at least seven (7) years of appropriate professional experience after obtaining the university diploma (if 3-year degree)
• Languages: English (C1), Another EU language (B2)
• Key skills: Exceptional written communication skills in English, Sound institutional judgement, Excellent internal coordination skills, Ability to work independently, Ability to manage multiple priorities simultaneously, Knowledge of other EU languages
• Eligibility: Be a national of one of the Member States of the European Union and be entitled to full rights as a citizen; have fulfilled any obligations imposed by the laws concerning military service; meet the character requirements as to suitability for the performance of the duties involved; be physically fit to perform the duties linked to the post; no criminal record required prior to appointment; medica…

Contract and working arrangements

Contract duration: Temporary agent function group AD, grade 7.

Hiring unit: Executive Office.

Position details

Reference

FRA-TA-CRO-AD7-2026

Last Verified

24 July 2026

Position overview

This is the official EU Careers listing for Coordination and Reporting Officer at FRA based in Vienna at the AD7 grade level (Temporary Agent). The vacancy reference is FRA-TA-CRO-AD7-2026.

The European Union Agency for Fundamental Rights (FRA) is organising a selection procedure to draw up a reserve list, from which to fill a vacant post for the Coordination and Reporting Officer in the Executive Office (temporary agent function group AD, grade 7).

The present procedure is launched in parallel with an internal mobility addressed to FRA staff members for whom Article 55 the Conditions of Employment of Other Servants of the European Union (CEOS) is applicable.

### Background

The European Union Agency for Fundamental Rights (FRA) provides independent, evidence-based advice to policymakers and different stakeholders, to help ensure full respect for fundamental rights across the EU, for everyone. To this end, the Agency collects and analyses information and data on a range of fundamental rights issues, provides assistance and expertise to EU institutions and to EU Member States’ governments, raises rights awareness, communicates its findings and strengthens cooperation and ties between fundamental rights actors.

Executive office

The Executive Office supports the Director in the effective management and strategic leadership of the Agency. It manages the Director's institutional and external engagements, drives the planning,programming and reporting cycle, and serves as the primary interface between the Director, the operational structure and key institutional interlocutors. Within the Executive Office, the Director's Affairs and External Relations provides day-to-day support to the Director and coordinates the Agency's engagement with EU institutions and national authorities.

### Duties

FRA is seeking a Coordination and Reporting Officer to provide executive support to the Director, with a primary focus on the production of all significant written outputs for and on behalf of the Director, internal reporting, and the management of the Director’s external agenda and institutional communications. Working within the Executive Office, the post-holder ensures that all outputs emanating from the Executive Office are of the highest quality, coherent, and institutionally aligned.

The role also encompasses an external dimension, supporting the Director in engagement with EU institutions, bodies and agencies, national authorities, civil society and other relevant bodies. While the post-holder may contribute to thematic and policy discussions, substantive policy advice is primarily provided through dedicated policy functions within the Agency; the Coordination and Reporting Officer role supports these activities on an ad hoc basis, as required.

The role requires exceptional written communication skills in English, sound institutional judgement, excellent internal coordination skills, ability to work independently, and the ability to manage multiple priorities simultaneously. Knowledge of other EU languages is a strong asset.

The position entails the following main tasks and responsibilities:

Drafting and Reporting

This is the core function of the role, the post-holder being responsible for the conceptualisation, coordination and production of all significant written outputs for or on behalf of the Director, as follows:

* Draft and coordinate briefings, background notes and speaking points for the Director in preparation for meetings, hearings and other engagements. * Lead the conceptualisation and development of policy speeches and substantive interventions for the Director, including for high-level events, parliamentary hearings and institutional fora. * Coordinate reporting processes across the Agency, gathering structured inputs from agency’s units, ensuring outputs are coherent, accurate and delivered on time. * Lead the drafting and editing of the Director’s report to the Agency’s Management Board, including the synthesis of Agency-wide data, performance information and strategic messaging. * Develop, draft and edit a range of written outputs for or on behalf of the Director, including forewords, reports, formal correspondence, media content and internal staff communications. * Ensure consistency, accuracy and institutional alignment across all outputs emanating from the Executive Office. * Provide information and guidance to colleagues across Agency on matters relating to the preparation of written materials for the Executive Office.

External Engagement and Stakeholder Relations

* In support of the Director’s external profile, and in close coordination with the relevant thematic sectors, the post-holder contributes to the preparation and follow-up of the Director’s outreach and engagement activities. * Support the planning and preparation of the Director’s external engagement, including the identification of relevant stakeholders, and opportunities for outreach at EU and national level, in coordination with the responsible thematic sectors. * Support the preparation of national-level visits and participation in high-level external events, in coordination with EU institutions, national authorities and civil society organisations as required. * Contribute to the Director’s working relationships with national authorities, national parliaments and other relevant bodies, drawing on FRA’s existing network and focal points, without duplicating the lead role of the thematic sectors. * Draft tailored briefing materials for the Director’s external meetings and contribute to appropriate follow-up documentation. * Maintain an overview of outstanding commitments and action points arising from the Director’s external meetings and engagements, ensuring timely and appropriate follow-up.

Internal Coordination and Executive Support

* The post-holder supports the smooth operational functioning of the Executive Office, helping to ensure effective information flows and internal communication across the Agency, as follows: * Support internal communication flows between the Executive Office and all other Units within the Agency, including the preparation of staff messages, updates and other institutional communications. * Represent the Executive Office in internal working groups, task forces or inter-agency processes as required.

Thematic and Policy Contributions

* In coordination with the relevant thematic units, and on an ad hoc basis, the post-holder may also: * Contribute to specific activities in line with the post-holder’s areas of expertise in the field of fundamental rights. * Provide ad hoc support to policy-related processes or project management tasks as required by the Director and in coordination with the relevant thematic units.

Duties applicable to all staff:

* Actively work towards the achievement of the goals of the FRA in accordance with the[Strategic Plan](https://fra.europa.eu/en/about-fra/what-we-do). * Perform any other related duties assigned by the Director in line with the requirements of the role.

### Eligibility requirements

Only candidates who meet all of the following eligibility criteria by the deadline for submission of applications will be marked as eligible. Candidates who do not meet one or more criteria will not be considered further:

General conditions[[1]](https://fra.gestmax.eu/_fra/public/css/#_ftn1)

* Be a national of one of the Member States of the European Union and be entitled to full rights as a citizen[[2]](https://fra.gestmax.eu/_fra/public/css/#_ftn2); * Have fulfilled any obligations imposed by the laws concerning military service; * Meet the character requirements as to suitability for the performance of the duties involved; * Be physically fit to perform the duties linked to the post[[3]](https://fra.gestmax.eu/_fra/public/css/#_ftn3).

Education[[4]](https://fra.gestmax.eu/_fra/public/css/#_ftn4)

* Have a level of education which corresponds to completed university studies of at least four (4) years attested by a diploma and, after having obtained the university diploma, at least six (6) years of appropriate professional experience.

OR

* Have a level of education which corresponds to completed university studies of at least three (3) years attested by a diploma and, after having obtained the university diploma, at least seven (7) years of appropriate professional experience.

Language skills

* Have a thorough knowledge (level C1) of English, as this is the working language of FRA, and * Have a satisfactory knowledge (minimum level B2) of another language of the EU.

The levels indicated correspond to the Common European Framework of Reference for Languages[[5]](https://fra.gestmax.eu/_fra/public/css/#_ftn5).

* * *

[[1]](https://fra.gestmax.eu/_fra/public/css/#_ftnref1)See Article 12 of the Conditions of Employment of Other Servants of the European Union.

[[2]](https://fra.gestmax.eu/_fra/public/css/#_ftnref2)Prior to appointment, successful applicants will be required to prove that they do not have any criminal record.

[[3]](https://fra.gestmax.eu/_fra/public/css/#_ftnref3)Before being engaged, successful applicants will be required to undergo a medical examination.

[[4]](https://fra.gestmax.eu/_fra/public/css/#_ftnref4)Only diplomas and certificates that have been awarded in EU Member States or that are the subject of equivalence certificates issued by authorities in the Member States shall be taken into consideration. Please note that any certificate of equivalence should be obtained by the deadline for applications.

### Selection criteria

In order to select the best-qualified candidates for the test and interview phase, FRA will assess the following essential and advantageous criteria.

Please note that all essential criteria are mandatory. If a candidate scores zero on any individual essential criterion, their application will not be assessed further. Therefore – it is important that all applications are accurate and clear with respect to the information given.

The following criteria will be considered as essential:

* Extended professional experience

Salary at this grade

Basic monthly salary at AD7 runs from €7,876 (step 1) to €8,911 (top step), giving an annual range of roughly €94,512 to €106,932 before tax and allowances. Steps increase automatically every two years; the figures here are taken from the salary grid in the EU Staff Regulations.

Eligible staff posted away from their country of nationality also receive an expatriation allowance worth 16% of basic salary (around €1,260 per month at step 1 of AD7) together with household, dependent-child, and education allowances where applicable. Take-home pay is then adjusted by the country correction coefficient for Vienna. For a worked example see our correction coefficients guide and the EU salaries overview.

Application timeline

This vacancy was first listed on 8 July 2026, 18 days ago.

The application deadline is 29 July 2026, 2 days from today. Late applications are not accepted, so submit through the official EU Careers portal well in advance.

Last verified against the EU Careers feed on 24 July 2026 (2 days ago).

Where to learn more

For full responsibilities, requirements, and career progression at AD7 see our AD7 grade page; for headcount, mission, and other open vacancies at FRA see the FRA institution page; for the cost of living, correction coefficient, and other postings in Vienna see our Vienna location page.

New to EU careers? Our beginner's guide walks through entry routes, EPSO competitions, and what to prepare. For application logistics see application tips and EPSO competitions.