Secretary - to the Unit - European Commission (AST-SC1, Brussels)

About this position

The summary below is published by European Commission on the official vacancy notice. Our own analysis — salary realism, comparable openings, career trajectory, language profile — follows further down the page.

Key responsibilities

According to the vacancy notice, the role centres on the following duties:

• Provide administrative support and secretarial assistance to unit colleagues
• Manage agenda and documents
• Handle correspondence
• Manage mailing lists and functional mailboxes
• Coordinate contributions to briefings, speeches and other requests
• Provide logistical support for meetings, expert groups, and conferences
• Reserve rooms and order supplies
• Prepare documents

Are you eligible?

Check these requirements from the notice before investing time in an application:

• Education: Post-secondary education attested by a diploma, OR secondary education attested by a diploma giving access to post-secondary education
• Experience: At least two years of relevant experience in operational and administrative support; OR at least three years of appropriate professional experience if only secondary education
• Languages: One of the 24 official EU languages (C1), A second official EU language (B2)
• Key skills: Dynamic, results-oriented, and proactive, Ability to work independently and as part of a team, Effective task prioritisation and coordination, Well-versed in administrative procedures at the European Commission, Records, documents and mail handling, Proficiency in EC IT tools (ARES, BASIS, Decide, MIPS, AGM)
• Eligibility: Citizen of an EU Member State with full rights as a citizen; fulfilled obligations concerning military service; physically fit to perform duties; appropriate character references; priority given to Commission officials, officials from other Institutions, and competition laureates

Selection process

The notice describes the following selection steps:

• Selection panel chooses limited number of candidates for interview based on CV and application form

Contract and working arrangements

Contract duration: Temporary agent position.

Working arrangements: Flexible working conditions including possibility of teleworking.

Hiring unit: Unit MOVE.D.2 - Maritime Safety, Directorate-General for Mobility and Transport (DG MOVE), Brussels.

Position details

Reference

MOVE COM 2026 1762

Directorate-General

MOVE - Mobility and Transport

Vacancy Notice

Download PDF

Last Verified

11 August 2026

Position overview

This is the official EU Careers listing for Secretary - to the Unit at European Commission based in Brussels at the AST-SC1 grade level (Temporary Agent). The vacancy reference is MOVE COM 2026 1762. It is hosted by MOVE - Mobility and Transport, the Directorate-General responsible for this policy area. The role falls under the Support Staff domain.

MAKE A DIFFERENCE - JOIN THE EUROPEAN COMMISSION

Do you want to help shape the future of the European Union? Make the planet greener, promote a fairer society, or support businesses and innovation across the EU? Then come and work for the European Commission where you can really make a difference!

Commission staff are a diverse group of people, who are motivated to help make Europe – and the world – a better place. They come from the 27 Member States of the European Union. Different nationalities, backgrounds, languages and cultures make the Commission a vibrant and inclusive place to work.

WE OFFER GREAT JOBS AND GREAT WORKING CONDITIONS:

• Interesting and challenging jobs with plenty of opportunities for training and acquiring new skills and competencies throughout your whole career

• Opportunities to move between different policy areas throughout your career

• A package of flexible working conditions including the possibility of teleworking – we care about your work-life balance

• A competitive financial package, including comprehensive healthcare, accident and pension schemes

• A multilingual, multicultural workplace where personal and career development are strongly promoted

• Multilingual schools for your children

We recruit from a wide range of backgrounds and actively promote diversity and inclusion:

We do not only recruit political scientists and lawyers but are also looking for all kinds of profiles, including scientists, linguists, IT experts, data analysts and economists, as well as drivers and engineers.

We are committed to equal opportunities and to fostering a rich, diverse and inclusive working environment. We aim for our workforce to be representative of European society and strongly welcome applications from all qualified candidates. We actively seek to create a workplace where each staff member feels valued and respected, can give their best and can develop to their full potential. 2DG/COM/2026/1762 Version: 16/04/2026

To promote diversity and establish a geographically balanced pool of candidates, we strongly encourage applicants from Member States which are currently underrepresented in the European Commission workforce to apply. These Member States are currently Austria, the Czech Republic, Denmark, the Netherlands, Estonia, Finland, Germany, Ireland, Latvia, Luxembourg, Malta, Poland, Slovakia and Sweden 1. Recruitment will however remain strictly based on the merits of all applicants and no positions will be reserved for nationals of any specific Member State.

For more information ec.europa.eu/work-with-us

STAFF RECRUITED ON CONTRACTS

In addition to permanent officials, the European Commission offers non-permanent positions. There are two categories of non-permanent staff:

> •

temporary agents are recruited to fill vacant positions for a set amount of time or

to perform highly specialised tasks.

> •

contract agents may provide additional capacity in specialised fields where an

insufficient number of officials is available or carry out a number of administrative or manual tasks. They are generally recruited for fixed-term contracts (maximum 6 years in any EU Institution), but in some cases they can be offered contracts for an indefinite duration (in offices, agencies, delegations or representations).

For more information on different staff categories

> 1Please note that the list of underrepresented Member States may be subject to future amendment based on potential data changes over time.

3DG/COM/2026/1762 Version: 16/04/2026

Secretary – to the unit

Directorate - General for Mobility and Transport (DG MOVE ) of

the European Commission

Selection reference: MOVE /COM/ 2026/1762

Domain: SUPPORT STAFF

Where : Unit MOVE.D.2 - „Maritime Safety “, Brussels

Staff category and Function Group : Temporary agent 2b – Administrative agent

Grade range: AST/SC1 -2

Publication deadline : 28.09 .202 6 - 12 .00 (Brussels time)

WE ARE

The Directorate -General for Mobility and Transport (DG MOVE) is responsible for developing and

implementing European policies in the transport field. Within DG MOVE, Directorate D covers

‘‘Waterborne transport”, embracing Maritime transport and Logistics, Maritime safety and well as

Ports, Security and Inland Navigation matters.

Unit D2, the Maritime Safety Unit, strives to develop and implement policies for the promotion of

quality shipping for the prevention of accidents and pollution caused by ships. The unit also leads

on decarbonisation of shipping internationally. It deals with all technical aspects of ships' safety,

safety of passengers and crews, marine pollution, the training and education of seafarers and

working conditions on board ships. It oversees the technological development of vessel traffic

monitoring and maritime surveillance at Union level in support of coastal States responsibilities, as

well as flag, including classification societies, and port State responsibilities.

The Unit is in charge of overall relations with the European Maritime Safety Agency (EMSA) and of

EU coordination at the International Maritime Organization (IMO).

For further information on the main activities and objectives please visit our website:

https://transport.ec.europa.eu/transport -modes/maritime_en

WE PROPOSE

Unit D.2 of DG MOVE is seeking to hire a secretary to complete the team.

The position will consist of providing administrative support and secretarial assistance to the

colleagues in the unit. The successful candidate will be responsible for agenda and document

management, handling correspondence, managing mailing lists and functional mailboxes, and

coordinating contributions to briefings, speeches and other requests.

Additionally, the role encompasses logistical support for meetings, expert groups, and conferences, 4DG/COM/2026/1762 Version: 16/04/2026

including room reservations, ordering supplies, and document preparation.

The secretary will also act as an information point, welcoming visitors and ensuring the smooth

flow of communication within the unit .

WE LOOK FOR

We are looking for a dynamic, results -oriented, and proactive colleague contributing to a positive

and collaborative working environment. The candidate should be able to work both independently

and as part of a team, effectively prioritising and coordinating tasks and supporting colleagues.

The ideal profile for the job is someone with at least two years of relevant experience in

operational and administrative support. The candidate should be well -versed in administrative

procedures at the European Commission, with the ability to manage records, documents and mail

handling effectively. The candidate should have proficiency in the most relevant EC IT tools (e.g.

ARES, BASIS, Decide, MIPS, AGM etc.). 5DG/COM/2026/1762 Version: 16/04/2026

HOW TO EXPRESS YOUR INTEREST?

You should send your documents in a single pdf in the following order:

1. your CV 2. completed application form.

Please send these documents by the publication deadline to MOVE -MARITIME -TRANSPORT -AND -

[email protected] indicating the selection reference MOVE/COM/2026/1762 in the subject.

No applications will be accepted after the publication deadline. 6DG/COM/2026/1762 Version: 16/04/2026

ANNEX

1. Selection

➢ Am I eligible to apply?

You must meet the following eligibility criteria when you validate your application :

Our rules provide that you can only be recruited as a temporary agent at the European Commission if you:

General criteria:

• Are a citizen of a Member State of the EU and enjoy full rights as a citizen

• Have fulfilled any obligations imposed by applicable laws concerning military service

• Are physically fit to perform the duties linked to the post

• Produce the appropriate character references as to suitability for the performance of the duties.

Qualifications:

In order to be recruited for this position, you must have at least

• a level of post -secondary education attested by a diploma, or

• a level of secondary education attested by a diploma giving access to post -secondary

education , and appropriate professional experience of at least three years .

Only qualifications issued or recognised as equivalent by EU Member State authorities (e.g. by the

Ministry of Education) will be accepted. Furthermore, before recruitment, you will be required to

provide the documents that corroborate the eligibility criteria (diplomas, certificates and other

supporting documents).

Languages:

• have a thorough knowledge (minimum level C1) of one of the 24 official languages of the

EU 2

• AND a satisfactory knowledge (minimum level B2) of a second official language of the EU,

to the extent necessary for the performance of the duties.

➢ What about the selection steps?

> 2The official languages of the European Union are: BG (Bulgarian), CS (Czech), DA (Danish), DE (German), EL (Greek), EN (English), ES (Spanish), ET (Estonian), FI (Finnish), FR (French), GA (Irish), HR (Croatian), HU (Hungarian), IT (Italian), LT (Lithuanian), LV (Latvian), MT (Maltese), NL (Dutch), PL (Polish), PT (Portuguese), RO (Romanian), SK (Slovak), SL (Slovenian), SV (Swedish).

7DG/COM/2026/1762 Version: 16/04/2026

The post was published internally within the Commission, inter -institutionally, and brought to the

attention of competition laureates.

In accordance with Article 29 of the Staff Regulations, applications from Commission officials,

officials from other Institutions , and laureates of competitions have priority 3. If these candidates do

not best fit the requirements for the position, the Commission can recruit a temporary agent.

For temporary agents under Article 2(a) of the Conditions of Employment of Other Servants , the

post is published directly on the EPSO website, without mandatory prior internal publication .

A selection panel will choose a limited number of candidates for interview, based on the CV and

application form that they submitted.

Salary at this grade

Basic monthly salary at AST-SC1 runs from €3,292 (step 1) to €3,725 (top step), giving an annual range of roughly €39,504 to €44,700 before tax and allowances. Steps increase automatically every two years; the figures here are taken from the salary grid in the EU Staff Regulations.

Eligible staff posted away from their country of nationality also receive an expatriation allowance worth 16% of basic salary (around €527 per month at step 1 of AST-SC1) together with household, dependent-child, and education allowances where applicable. Take-home pay is then adjusted by the country correction coefficient for Brussels. For a worked example see our correction coefficients guide and the EU salaries overview.

Application timeline

This vacancy was first listed on 11 August 2026, today.

The application deadline is 28 September 2026, 47 days from today. Late applications are not accepted, so submit through the official EU Careers portal well in advance.

Last verified against the EU Careers feed on 11 August 2026.

Where to learn more

For full responsibilities, requirements, and career progression at AST-SC1 see our AST-SC1 grade page; for headcount, mission, and other open vacancies at European Commission see the European Commission institution page; for the cost of living, correction coefficient, and other postings in Brussels see our Brussels location page; for related vacancies in the Support Staff field browse our Support Staff domain page.

New to EU careers? Our beginner's guide walks through entry routes, EPSO competitions, and what to prepare. For application logistics see application tips and EPSO competitions.