Secretary - European Commission (AST-SC1, Luxembourg)

About this position

The summary below is published by European Commission on the official vacancy notice. Our own analysis — salary realism, comparable openings, career trajectory, language profile — follows further down the page.

Key responsibilities

According to the vacancy notice, the role centres on the following duties:

• Provide administrative, organisational and coordination support to the management of the Luxembourg team
• Contribute to the efficient functioning of the unit as a whole
• Coordinate meetings and administrative processes
• Follow up on deadlines
• Prepare clear and accurate correspondence and documents
• Support efficient ways of working through effective use of corporate systems and Microsoft 365 applications

Are you eligible?

Check these requirements from the notice before investing time in an application:

• Education: Post-secondary education attested by a diploma, or secondary education attested by a diploma giving access to post-secondary education
• Experience: At least two years of strong experience in administrative support, coordination or office management; or at least three years of appropriate professional experience if only secondary education
• Languages: English (C1), French (B2)
• Key skills: Strong organisational skills, Ability to manage competing priorities, Proficiency with Microsoft 365, Proficiency with corporate administrative and document-management systems, Ability to collaborate effectively with colleagues and stakeholders, Discretion and accuracy, High degree of professionalism, Proactive and autonomous work style, Openness to change, Interest in improving administrative processes
• Eligibility: Citizen of an EU Member State; fulfilled obligations concerning military service; physically fit to perform duties; appropriate character references; must either hold valid security clearance up to level 'SECRET UE/EU SECRET' or be willing to undergo national security vetting procedure

Selection process

The notice describes the following selection steps:

• Selection panel chooses limited number of candidates for interview based on CV and application form
• Interview
• Pre-recruitment medical check-up

Contract and working arrangements

Contract duration: Temporary agent position.

Working arrangements: Flexible working conditions including possibility of teleworking.

Hiring unit: Unit HR.DS.3.005 Technical Security, Luxembourg, Directorate-General for Human Resources & Security (DG HR).

Position details

Reference

HR/COM/2026/1214

Directorate-General

HR - Human Resources and Security

Vacancy Notice

Download PDF

Last Verified

15 September 2026

Position overview

This is the official EU Careers listing for Secretary at European Commission based in Luxembourg at the AST-SC1 grade level (Temporary Agent). The vacancy reference is HR/COM/2026/1214. It is hosted by HR - Human Resources and Security, the Directorate-General responsible for this policy area. The role falls under the Eu’S Internal And External Security domain.

MAKE A DIFFERENCE - JOIN THE EUROPEAN COMMISSION

Do you want to help shape the future of the European Union? Make the planet greener, promote a fairer society, or support businesses and innovation across the EU? Then come and work for the European Commission where you can really make a difference!

Commission staff are a diverse group of people, who are motivated to help make Europe – and the world – a better place. They come from the 27 Member States of the European Union. Different nationalities, backgrounds, languages and cultures make the Commission a vibrant and inclusive place to work.

WE OFFER GREAT JOBS AND GREAT WORKING CONDITIONS:

- Interesting and challenging jobs with plenty of opportunities for training and acquiring new skills and competencies throughout your whole career

- Opportunities to move between different policy areas throughout your career

- A package of flexible working conditions including the possibility of teleworking – we care about your work-life balance

- A competitive financial package, including comprehensive healthcare, accident and pension schemes

- A multilingual, multicultural workplace where personal and career development are strongly promoted

- Multilingual schools for your children

We recruit from a wide range of backgrounds and actively promote diversity and inclusion:

We do not only recruit political scientists and lawyers but are also looking for all kinds of profiles, including scientists, linguists, IT experts, data analysts and economists, as well as drivers and engineers.

We are committed to equal opportunities and to fostering a rich, diverse and inclusive working environment. We aim for our workforce to be representative of European society and strongly welcome applications from all qualified candidates. We actively seek to create a workplace where each staff member feels valued and respected, can give their best and can develop to their full potential.

To promote diversity and establish a geographically balanced pool of candidates, we strongly encourage applicants from Member States which are currently underrepresented in the European Commission workforce to apply. These Member States are currently Austria, the Czech Republic, Denmark, the Netherlands, Estonia, Finland, Germany, Ireland, Latvia, Luxembourg, 2

HR /COM/2026/1214

Malta, Poland, Slovakia and Sweden 1. Recruitment will however remain strictly based on the merits of all applicants and no positions will be reserved for nationals of any specific Member State.

For more information ec.europa.eu/work-with-us

STAFF RECRUITED ON CONTRACTS

In addition to permanent officials, the European Commission offers non-permanent positions. There are two categories of non-permanent staff:

temporary agents are recruited to fill vacant positions for a set amount of time or

to perform highly specialised tasks.

contract agents may provide additional capacity in specialised fields where an

insufficient number of officials is available or carry out a number of administrative or manual tasks. They are generally recruited for fixed-term contracts (maximum 6 years in any EU Institution), but in some cases they can be offered contracts for an indefinite duration (in offices, agencies, delegations or representations).

For more information on different staff categories

1 Please note that the list of underrepresented Member States may be subject to future amendment based on potential data changes over time.

3

SECRETARY

Directorate-General for Human Resources & Security (DG HR) of the European Commission

Selection reference: HR/COM/2026/1214

Domain: EU’s internal and external security

Where : Unit HR.DS.3.005 Technical Security, Luxembourg

Staff category and Function Group : Temporary agent 2b – Administrative agent

Grade range: AST/SC1-2

Publication deadline : 25.09.2026 - 12.00 (Brussels time)

WE ARE

Unit HR.DS.3’s mission is to ensure a high level of technical and physical security in all

Commission premises in Belgium and Luxembourg. In particular, the Unit is responsible for:

- Installation and maintenance of technical security systems and equipment.

- Access control and issuance of access cards.

- Information technology of security systems.

- Global security projects.

- Implementing infrastructure-based security improvements.

HR.DS.3 is currently composed of around 60 colleagues across Brussels and Luxembourg.

WE PROPOSE

We are offering a job with key support role within the unit, providing administrative,

organisational and coordination support to the management of the Luxembourg team while

contributing to the efficient functioning of the unit as a whole. The position offers close

collaboration with colleagues and stakeholders across the Commission and the opportunity to

support efficient ways of working through the effective use of corporate systems as well as

Microsoft 365 applications.

WE LOOK FOR

We are looking for a proactive and well-organised professional with at least two years of strong

experience in administrative support, coordination or office management. 4

The successful candidate should have strong organisational skills and be able to manage

competing priorities, coordinate meetings and administrative processes, follow up on deadlines, and

prepare clear and accurate correspondence and documents. The candidate should be comfortable

working with Microsoft 365 and corporate administrative and document-management systems,

and able to collaborate effectively with a wide range of colleagues and stakeholders.

The successful candidate should have (very) good oral and writing skills in English (level C1) and

French (level B2).

The role requires discretion, accuracy and a high degree of professionalism, particularly when

handling sensitive information. We are looking for someone who works proactively and

autonomously while contributing positively to a team, is open to change and is interested in

improving administrative processes, information sharing and ways of working.

The successful candidate must either be a holder of a valid security clearance up to the level of "SECRET UE/EU SECRET" or be willing to undergo the national security vetting procedure. 5

HOW TO EXPRESS YOUR INTEREST?

You should send your documents in a single pdf in the following order:

1. CV

2. Completed application form

Please send these documents by the publication deadline to HR-DS-UNIT-TECHNICAL-

[email protected] indicating the selection reference HR /COM/2026/1214 in the subject.

No applications will be accepted after the publication deadline. 6

ANNEX

1. Selection

 Am I eligible to apply?

You must meet the following eligibility criteria when you validate your application :

Our rules provide that you can only be recruited as a temporary agent at the European Commission if you:

General criteria:

- Are a citizen of a Member State of the EU and enjoy full rights as a citizen

- Have fulfilled any obligations imposed by applicable laws concerning military service

- Are physically fit to perform the duties linked to the post

- Produce the appropriate character references as to suitability for the performance of the duties.

Qualifications:

In order to be recruited for this position, you must have at least

- a level of post-secondary education attested by a diploma, or

- a level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least three years.

Only qualifications issued or recognised as equivalent by EU Member State authorities (e.g. by the Ministry of Education) will be accepted. Furthermore, before recruitment, you will be required to provide the documents that corroborate the eligibility criteria (diplomas, certificates and other supporting documents).

Languages:

have a thorough knowledge (minimum level C1) of one of the 24 official languages of the EU 2

- AND a satisfactory knowledge (minimum level B2) of a second official language of the EU, to the extent necessary for the performance of the duties.

 What about the selection steps?

2The official languages of the European Union are: BG (Bulgarian), CS (Czech), DA (Danish), DE (German), EL (Greek), EN (English), ES (Spanish), ET (Estonian), FI (Finnish), FR (French), GA (Irish), HR (Croatian), HU (Hungarian), IT (Italian), LT (Lithuanian), LV (Latvian), MT (Maltese), NL (Dutch), PL (Polish), PT (Portuguese), RO (Romanian), SK (Slovak), SL (Slovenian), SV (Swedish).

7

The post was published internally within the Commission, inter-institutionally, and brought to the attention of competition laureates.

In accordance with Article 29 of the Staff Regulations, applications from Commission officials, officials from other Institutions, and laureates of competitions have priority 3.If these candidates do not best fit the requirements for the position, the Commission can recruit a temporary agent.

For temporary agents under Article 2(a) of the Conditions of Employment of Other

Servants , the post is published directly on the EPSO website, without mandatory prior

internal publication.

A selection panel will choose a limited number of candidates for interview, based on the CV and application form that they submitted. Due to the large volume of applications, we may receive,

only candidates selected for the next step of the selection phase will be notified.

For operational reasons and in order to complete the selection procedure as quickly as possible in the interest of the candidates and of the institution, the selection procedure will be carried out in both English and French.

2. Recruitment

The candidate selected for recruitment will be requested to supply documentary evidence in support of the statements made in their application.

The successful candidate will be required to undergo a mandatory pre-recruitment medical check-up, carried out by the Commission.

Salary at this grade

Basic monthly salary at AST-SC1 runs from €3,292 (step 1) to €3,725 (top step), giving an annual range of roughly €39,504 to €44,700 before tax and allowances. Steps increase automatically every two years; the figures here are taken from the salary grid in the EU Staff Regulations.

Eligible staff posted away from their country of nationality also receive an expatriation allowance worth 16% of basic salary (around €527 per month at step 1 of AST-SC1) together with household, dependent-child, and education allowances where applicable. Take-home pay is then adjusted by the country correction coefficient for Luxembourg. For a worked example see our correction coefficients guide and the EU salaries overview.

Application timeline

This vacancy was first listed on 10 September 2026, 5 days ago.

The application deadline is 25 September 2026, 8 days from today. Late applications are not accepted, so submit through the official EU Careers portal well in advance.

Last verified against the EU Careers feed on 15 September 2026.

Where to learn more

For full responsibilities, requirements, and career progression at AST-SC1 see our AST-SC1 grade page; for headcount, mission, and other open vacancies at European Commission see the European Commission institution page; for the cost of living, correction coefficient, and other postings in Luxembourg see our Luxembourg location page; for related vacancies in the Eu’S Internal And External Security field browse our Eu’S Internal And External Security domain page.

New to EU careers? Our beginner's guide walks through entry routes, EPSO competitions, and what to prepare. For application logistics see application tips and EPSO competitions.