Finance and Contracts Assistant - European Commission (FGIII, Brussels)

About this position

The summary below is published by European Commission on the official vacancy notice. Our own analysis — salary realism, comparable openings, career trajectory, language profile — follows further down the page.

Key responsibilities

According to the vacancy notice, the role centres on the following duties:

• Contributing to the implementation of the charge-back policy and acting as contact point for related financial matters
• Supporting the preparation and follow-up of service level agreement, costing fiches, pre-information notices and related exchanges
• Providing financial and administrative support to the management and the teams of the unit
• Supporting the management of the IT budget plan, contracts, procurement-related files, invoices, timesheets and payments
• Preparing and verifying financial and contractual documents
• Monitoring deadlines, budget execution and contract-related follow-up
• Ensuring proper registration, filing and management of correspondence and documents, notably in ARES
• Managing functional mailboxes and supporting communication with internal and external stakeholders

Are you eligible?

Check these requirements from the notice before investing time in an application:

• Education: Post-secondary education attested by a diploma OR secondary education attested by a diploma giving access to post-secondary education
• Experience: At least 2 years of relevant professional experience in finance, budget, contracts and administrative support; OR at least 3 years of appropriate professional experience if only secondary education
• Languages: English (C1), French (B2)
• Key skills: Good knowledge of budgetary and financial rules and procedures, Good understanding of contract management and related administrative processes, Experience in handling financial and contractual files with accuracy and reliability, Strong organisational skills and ability to manage multiple tasks and deadlines in a structured manner, Very good analytical, drafting and communication skills, with a strong sense of confidentiality, Good interpersonal skills, working well both independently and in a team-oriented, collaborative environment, Good command of IT tools used in finance and contracts (SUMMA, e-Contracting/e-procurement or equivalent), Document management (ARES or equivalent)
• Eligibility: Citizen of an EU Member State enjoying full rights as a citizen; fulfilled any obligations imposed by applicable laws concerning military service; physically fit to perform the duties; appropriate character references; passed EPSO CAST in Function Group FG II or registered in EPSO CAST database

Selection process

The notice describes the following selection steps:

• Registration in EPSO CAST database
• Submission of CV and completed application form
• Selection of candidates from EPSO database
• Interview with selection panel

Contract and working arrangements

Contract duration: Contract Type 3b.

Working arrangements: Brussels.

Hiring unit: Unit HR.04 - HR Digital Solutions & Business Process Efficiency, Directorate-General Human Resources and Security (DG H….

Position details

Reference

EC/2026/HR/270536

Directorate-General

HR - Human Resources and Security

Vacancy Notice

Download PDF

Last Verified

15 September 2026

Position overview

This is the official EU Careers listing for Finance and Contracts Assistant at European Commission based in Brussels at the FGIII grade level (Contract Agent). The vacancy reference is EC/2026/HR/270536. It is hosted by HR - Human Resources and Security, the Directorate-General responsible for this policy area. The role falls under the Human Resources domain.

Finance and Contracts Assistant

in the Directorate - General Human Resources and Security

(DG HR) of the European Commission

Job title : Finance and Contracts Assistant

Domain: HUMAN RESOURCES MANAGEMENT

Where : Unit HR.04 - HR Digital Solutions & Business Process Efficiency , Brussels

Function Gr oup : FG I II

Contract Type : 3b

Express your interest until : 25.09 .202 6 - 12.00 (noon, Brussels time )

WE ARE

The Human Resources and Security Directorate General (DG HR) oversees recruitment policy,

training and career management, social policies and working conditions for Commission staff. It is

also responsible for keeping buildings and employees safe and secure, making sure that work

continues during crises and dealing with online security.

Unit HR.04 plans and coordinates the evolution of the corporate HR Information Systems, notably

SYSPER (internal IT tool). We ensure these solutions align with the Commission's HR strategic vision

and values.

We are a professional, friendly and welcoming team committed to making the HR strategy a reality.

With a diverse range of talents and expertise, we foster an inclusive and cooperative work

environment. Joining our unit means becoming part of a collaborative team, where colleagues

strive to make a positive impact on EU Institutions and are prepared to go the extra mile to deliver

results.

Acting as the primary liaison between DG HR (Directorate -General for Human Resources and

Security) and DIGIT (Directorate -General for Digital Services), we oversee joint planning for IT

development in HR policy areas. Additionally, Unit HR.04 manages relationships with various

stakeholders, including business units within DG HR and other members of the HR Family, such as a

growing number of EU institutions and agencies utilising the Commission's HR solutions.

Furthermore, the unit plays a pivotal role in the HR Digital Transformation programme. This

programme seeks to revolutionise the Commission's current HR IT landscape and that of its

partners. This ambitious transformation aims to establish an HR IT platform that will spearhead the

implementation of the HR Strategy. (Reference: Call for interest EC/2026/HR/270536 )

WE PROPOSE

To support the unit’s activities, we propose a position for a Finance and Contracts Assistant who

will provide administrative, financial and contractual support and contribute to the coordination of

activities related to the interinstitutional charge -back for the services offered by the unit.

The successful candidate will work under the supervision of the Deputy Head of Unit in charge of

Governance, Finance and Compliance, in close cooperation with colleagues in the unit, DG HR

stakeholders and interinstitutional partners. The jobholder will contribute to the smooth and

efficient handling of budgetary, contractual and administrative procedures and help ensure a high -

quality follow -up of financial files, correspondence and document management.

The main responsibilities will include:

- contributing to the implementation of the charge -back policy and acting as contact point

for related financial matters;

- supporting the preparation and follow -up of service level agreement, costing fiches, pre -

information notices and related exchanges;

- providing financial and administrative support to the management and the teams of the

unit;

- supporting the management of the IT budget plan, contracts, procurement -related files,

invoices, timesheets and payments;

- preparing and verifying financial and contractual documents;

- monitoring deadlines, budget execution and contract -related follow -up;

- ensuring proper registration, filing and management of correspondence and documents,

notably in our document management tool ( ARES );

- managing functional mailboxes and supporting communication with internal and external

stakeholders;

- contributing to knowledge management and document classification within the unit;

- providing support and guidance on administrative and financial procedures to colleagues

and newcomers.

WE LOOK FOR

We are looking for one candidate with proven experience in finance, budget, contracts and

administrative support, ideally with at least 2 years of relevant professional experience.

The successful candidate should demonstrate:

- good knowledge of budgetary and financial rules and procedures;

- good understanding of contract management and related administrative processes;

- experience in handling financial and contractual files with accuracy and reliability;

- strong organisational skills and the ability to manage multiple tasks and deadlines in a

structured manner;

- very good analytical, drafting and communication skills, with a strong sense of

confidentiality; (Reference: Call for interest EC/2026/HR/270536 )

- good interpersonal skills, working well both independently and in a team -oriented,

collaborative environment;

- good command of IT tools used in finance and contracts ( as SUMMA, e -Contracting/e -

procurement or equivalent ), and document management (Ares or equivalent) would be an

advantage;

- a very good command of spoken and written English and knowledge of French would be an

HOW TO EXPRESS YOUR INTEREST?

With a view to guarantee ing equal access to all, the Commission recruits from an open database of

spontaneous applications. The present call for interests aims at helping the recruiters to identify

potentially interested candidates within this database.

In practice, t o express your interest , please follow the subsequent two steps:

1. If you are not registered yet in the open EPSO database, please do so at the following

address: CAST Permanent . Please select under selection procedures for contract agent the

CAST permanent profile that best suits your education and experience.

2. You should send your documents in a single pdf in the following order:

1. your CV 2. completed application form.

Please send these documents by the publication deadline to HR -MAIL [email protected]

indicating the call for interest reference EC/2026/HR/270536 in the subject .

No applications will be accepted after the publication deadline. (Reference: Call for interest EC/2026/HR/270536 )

ANNEX

1. Selection

➢ Am I eligible to apply?

You must meet the following eligibility criteria when you validate your application :

Our rules provide that you can only be recruited as a contract agent at the European Commission if

you :

General criteria:

- Are a citizen of a Member State of the EU and enjoy full rights as a citizen ;

- Have fulfilled any obligations imposed by applicable laws concerning military service;

- Are physically fit to perform the duties linked to the pos ition ;

- Produce the appropriate character references as to suitability for the performance of the

duties .

- Have passed a n EPSO CAST in the relevant Function Group for this position . At the stage of

the application, it is sufficient to be registered in the EPSO CAST data base.

Qualifications:

(a) Have a level of post -secondary education attested by a diploma OR

(b) a level of secondary education attested by a diploma giving access to post -secondary

education, and appropriate professional experience of at least three years .

Only qualifications issued or recognised as equivalent by EU Member State authorities (e.g. by

the Ministry of Education) will be accepted.

Languages:

- have a thorough knowledge (minimum level C1) of one of the 24 official languages of the

EU 1

- AND have a satisfactory knowledge (minimum level B2) 2 of a second official language of

the EU , to the extent necessary for the performance of the duties.

➢ What about the selection steps?

The selecting unit chooses from the EPSO database 3 candidates with the appropriate profile and

invites them to an interview . For the interview a selection panel is set -up to assess the best

1The official languages of the European Union are: BG (Bulgarian), CS (Czech), DA (Danish), DE (German), EL (Greek), EN (English), ES (Spanish), ET (Estonian), FI (Finnish), FR (French), GA (Irish), HR (Croatian), HU (Hungarian), IT (Italian), LT (Lithuanian), LV (Latvian), MT (Maltese), NL (Dutch), PL (Polish), PT (Portuguese), RO (Romanian), SK (Slovak), SL (Slovenian), SV (Swedish). 2For details on language levels, please see the Common European Framework of Reference for Languages (https://europass.cedefop.europa.eu/en/resources/european -language -levels -cefr).

(Reference: Call for interest EC/2026/HR/270536 )

candidates. Due to the large volume of applications that we may receive only candidates selected

for the interview will be notified.

For operational reasons and in order to complete the selection procedure as quickly as possible in

the interest of the candidates and of the institution, the selection procedure will be carried out in

English and possibly in a second official language.

3Therefore, candidates who did not pass already a CAST on the level Function Group I II , should register their profile at this address https://eu-careers.europa.eu/en/Cast-Permanent

2. Recruitment

The candidate selected for recruitment will be requested to provide documentary evidence in

support of the statements made in the database and, where relevant, the call for interest .

The successful candidate will be required to undergo a mandatory pre -recruitment medical check -

up carried out by the Commission.

➢ Type of contract and working conditions

The place of employment will be in Brussels .

The successful candidate will be engaged as a contract agent under Article 3(b) of the

Conditions of Employment of Other Servants , in function group FG I II . General information on

Contract Agents can be found at this link .

Salary at this grade

Basic monthly salary at FGIII runs from €3,476 (step 1) to €3,932 (top step), giving an annual range of roughly €41,712 to €47,184 before tax and allowances. Steps increase automatically every two years; the figures here are taken from the salary grid in the EU Staff Regulations.

Eligible staff posted away from their country of nationality also receive an expatriation allowance worth 16% of basic salary (around €556 per month at step 1 of FGIII) together with household, dependent-child, and education allowances where applicable. Take-home pay is then adjusted by the country correction coefficient for Brussels. For a worked example see our correction coefficients guide and the EU salaries overview.

Application timeline

This vacancy was first listed on 11 September 2026, 4 days ago.

The application deadline is 25 September 2026, 8 days from today. Late applications are not accepted, so submit through the official EU Careers portal well in advance.

Last verified against the EU Careers feed on 15 September 2026.

Where to learn more

For full responsibilities, requirements, and career progression at FGIII see our FGIII grade page; for headcount, mission, and other open vacancies at European Commission see the European Commission institution page; for the cost of living, correction coefficient, and other postings in Brussels see our Brussels location page; for related vacancies in the Human Resources field browse our Human Resources domain page.

New to EU careers? Our beginner's guide walks through entry routes, EPSO competitions, and what to prepare. For application logistics see application tips and EPSO competitions.