Administrative Support Agent - ACI Recruitment - European Commission (AST-SC1, Brussels)

About this position

The summary below is published by European Commission on the official vacancy notice. Our own analysis — salary realism, comparable openings, career trajectory, language profile — follows further down the page.

Key responsibilities

According to the vacancy notice, the role centres on the following duties:

• Assess needs and undertake recruitment of Auxiliary Conference Interpreters (ACIs) in a cost effective manner
• Manage ACI contracts
• Act as leave manager for staff interpreters
• Help monitor resources and their availability
• Maintain contacts with meeting organisers, interpreters and colleagues in other SCIC services
• Monitor available resources and contribute to forecast ACI recruitment needs
• Take tasks related to time management of interpreters

Are you eligible?

Check these requirements from the notice before investing time in an application:

• Education: Post-secondary education attested by a diploma, or secondary education attested by a diploma giving access to post-secondary education
• Experience: Appropriate professional experience of at least three years (if secondary education diploma only); experience with provision of interpretation services in the context of EU Institutions and recruitment of freelance interpreters is an asset
• Languages: One of the 24 official EU languages (C1), A second official EU language (B2)
• Key skills: Excellent organisational skills, Ability to work autonomously, Data analysis skills, Good communication and interpersonal skills, Ability to work within tight deadlines
• Eligibility: Citizen of an EU Member State and enjoy full rights as a citizen; have fulfilled any obligations imposed by applicable laws concerning military service; physically fit to perform the duties; produce appropriate character references

Selection process

The notice describes the following selection steps:

• Selection panel chooses limited number of candidates for interview based on CV and application form
• Interview conducted in English and possibly in another language
• Selected candidate required to supply documentary evidence
• Mandatory pre-recruitment medical check-up

Contract and working arrangements

Contract duration: 1 to 4 years, extendable once for a maximum of 2 years.

Working arrangements: Brussels.

Hiring unit: Unit SCIC.B.2 - Programming of Interpretation, Directorate-General Interpretation (DG SCIC).

Position details

Reference

SCIC/COM/2026/1955

Directorate-General

SCIC – Interpretation

Vacancy Notice

Download PDF

Last Verified

18 September 2026

Position overview

This is the official EU Careers listing for Administrative Support Agent - ACI Recruitment at European Commission based in Brussels at the AST-SC1 grade level (Temporary Agent). The vacancy reference is SCIC/COM/2026/1955. It is hosted by SCIC – Interpretation, the Directorate-General responsible for this policy area. The role falls under the Interpretation domain.

Administrative Support Agent - ACI Recruitment

Directorate-General Interpretation (DG SCIC) of the European Commission

Selection reference: SCIC/COM/2026/1955

Domain: Interpretation

Where : Unit SCIC.B.2 - „Programming of Interpretation“, Brussels

Staff category and Function Group : Temporary agent 2b – Administrative agent

Grade range: AST/SC1-2

Publication deadline : 30.09.2026 - 12.00 (Brussels time)

WE ARE

The Directorate-General for Interpretation (SCIC) facilitates the EU’s democratic decision-making

process by providing high quality conference interpretation to EU institutions, bodies and agencies

and by delivering corporate conference organisation and meeting room management services

across the Commission.

Directorate B (Interpretation Services Management and Professional Support) manages provision of

interpretation in EU institutions by i) helping attract talent and train future interpreters ii)

programming teams of staff and freelance interpreters to meetings serviced by DG SCIC, iii)

ensuring client interface and support to interpreters with documentation and terminology and iv)

administering the interinstitutional pool of freelance interpreters. Unit B2, in charge of

Programming of Interpretation, coordinates and manages the provision of interpretation in

meetings of the Commission, the European Council, the Council of the EU, the European Economic

and Social Committee, the Committee of the Regions as well as other agencies and bodies of the

European Union.

The unit is located in Brussels. It is a central unit in the DG interacting with a wide range of

interlocutors, be it externally with our customer Institutions or internally with other units within

Directorate B, with the Interpreters Directorate, the Resources and corporate services Directorate,

interpreters themselves and staff representatives.

The unit is currently staffed with 29 colleagues and a group of interpreters providing ad-hoc

assistance. The Head of Unit is supported by a Deputy Head of Unit, and three Heads of Sector.

Within Unit B2, the ACI recruitment sector plays a central role in contributing to ensure availability

of a sufficient number of interpreters, thanks to the recruitment of Auxiliary Conference

Interpreters (ACIs) to complement the permanent staff interpreters assigned to meetings and time

management of staff interpreters in line with the specific framework that applies to them. This is a

central operation to SCIC's activities since ACIs account for around 50% of all interpretation (Selection reference SCIC/COM/2026/1955)

provided. It involves some 50 000 contract days being issued in an average year and annual

expenditure of up to EUR 50 million.

WE PROPOSE

You will deal with a variety of tasks in the area of freelance interpreters’ recruitment. You will be

responsible for recruiting the needed ACIs to cover demand for given dates and languages and for

assessing and processing staff interpreters’ absence requests and work patterns. You will also be

called to help monitor available resources and to contribute to forecast ACI recruitment needs. You

may be called to take tasks related to time management of interpreters.

Among your daily tasks, you will:

- assess needs with a view to satisfying the highest possible demand, and undertake the

recruitment of ACIs in a cost effective manner

- manage ACI contracts

- act as leave manager for staff interpreters

- help monitor resources and their availability

- maintain contacts with various stakeholders, including meeting organisers, interpreters and

colleagues in other SCIC services.

For that, you will use SCIC internal databases as Pearl, Indisponibilité, Engagements, Signalétique

as well as corporate tools like Sysper and ARES.

WE LOOK FOR

You are a dynamic, result-driven colleague, with excellent organisational skills, able to work

autonomously and to deliver high-quality results. You know how to analyse data and effectively

use these for future planning. As you will be in regular contact with a wide range of stakeholders,

especially interpreters and meeting organisers, you will need good communication and

interpersonal skills, which will allow you to smoothly integrate the team where members work

closely together.

Occasionally, you must be ready to work within tight deadlines when dealing with last-minute

requests.

Experience with provision of interpretation services in the context of the EU Institutions, and in

particular in the recruitment of freelance interpreters, is an asset.

Our Unit works in English and French. (Selection reference SCIC/COM/2026/1955)

HOW TO EXPRESS YOUR INTEREST?

You should send your documents in a single pdf in the following order:

1. your CV 2. completed application form.

Please send these documents by the publication deadline to [email protected]

indicating the selection reference SCIC/COM/2026/1955 in the subject.

No applications will be accepted after the publication deadline. (Selection reference SCIC/COM/2026/1955)

ANNEX

1. Selection

 Am I eligible to apply?

You must meet the following eligibility criteria when you validate your application :

Our rules provide that you can only be recruited as a temporary agent at the European Commission if you:

General criteria:

- Are a citizen of a Member State of the EU and enjoy full rights as a citizen

- Have fulfilled any obligations imposed by applicable laws concerning military service

- Are physically fit to perform the duties linked to the post

- Produce the appropriate character references as to suitability for the performance of the duties.

Qualifications:

In order to be recruited for this position, you must have at least

- a level of post-secondary education attested by a diploma, or

- a level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least three years.

Only qualifications issued or recognised as equivalent by EU Member State authorities (e.g. by the Ministry of Education) will be accepted. Furthermore, before recruitment, you will be required to provide the documents that corroborate the eligibility criteria (diplomas, certificates and other supporting documents).

Languages:

have a thorough knowledge (minimum level C1) of one of the 24 official languages of the EU 2

- AND a satisfactory knowledge (minimum level B2) of a second official language of the EU, to the extent necessary for the performance of the duties.

2The official languages of the European Union are: BG (Bulgarian), CS (Czech), DA (Danish), DE (German), EL (Greek), EN (English), ES (Spanish), ET (Estonian), FI (Finnish), FR (French), GA (Irish), HR (Croatian), HU (Hungarian), IT (Italian), LT (Lithuanian), LV (Latvian), MT (Maltese), NL (Dutch), PL (Polish), PT (Portuguese), RO (Romanian), SK (Slovak), SL (Slovenian), SV (Swedish).

(Selection reference SCIC/COM/2026/1955)

 What about the selection steps?

The post was published internally within the Commission, inter-institutionally, and brought to the attention of competition laureates.

In accordance with Article 29 of the Staff Regulations, applications from Commission officials, officials from other Institutions, and laureates of competitions have priority 3. If these candidates do not best fit the requirements for the position, the Commission can recruit a temporary agent.

A selection panel will choose a limited number of candidates for interview, based on the CV and application form that they submitted. Due to the large volume of applications, we may receive,

only candidates selected for the next step of the selection phase will be notified.

For operational reasons and in order to complete the selection procedure as quickly as possible in the interest of the candidates and of the institution, the selection procedure will be carried out in English and possibly in another language.

2. Recruitment

The candidate selected for recruitment will be requested to supply documentary evidence in support of the statements made in their application.

The successful candidate will be required to undergo a mandatory pre-recruitment medical check-up, carried out by the Commission.

 Type of contract and working conditions

The place of employment will be Brussels .

In case the successful candidate is not an official or a competition laureate, they will be recruited as a temporary agent under Article 2(b) of the Conditions of Employment of Other Servants ,

in function groups AD, AST or AST/SC.

3Officials from the Commission or other Institutions are invited to use the standard channels (Sysper or inter-institutional vacancy portal).

 Grade

The recruitment grade, as well as the step in that grade, will be determined in accordance with

Commission Decision C(2025)4716 on policies for the engagement and use of temporary agents

and with Commission Decision C(2013)8970 laying down the criteria applicable to classification in

step on engagement.

The recruitment grade will be calculated based on the qualifications and the number of years of professional experience, according to Art. 13 of the Commission Decision C(2025)4716. Higher grades may be granted exceptionally.

The duration of the 1st contract will be of 1 to 4 years. The contract might then be extended only once for a maximum of 2 years and in the interest of service, in accordance with Commission

Decision C(2025)4716 on policies for the engagement and use of temporary agents.

All new staff have to successfully complete a 9-month probationary period.

The pay of staff members consists of a basic salary supplemented with specific allowances,

including, where applicable, expatriation and family allowances. The provisions guiding the

calculation of these allowances can be consulted in the Conditions of Employment of Other

Servants.

Salary at this grade

Basic monthly salary at AST-SC1 runs from €3,292 (step 1) to €3,725 (top step), giving an annual range of roughly €39,504 to €44,700 before tax and allowances. Steps increase automatically every two years; the figures here are taken from the salary grid in the EU Staff Regulations.

Eligible staff posted away from their country of nationality also receive an expatriation allowance worth 16% of basic salary (around €527 per month at step 1 of AST-SC1) together with household, dependent-child, and education allowances where applicable. Take-home pay is then adjusted by the country correction coefficient for Brussels. For a worked example see our correction coefficients guide and the EU salaries overview.

Application timeline

This vacancy was first listed on 17 September 2026, 3 days ago.

The application deadline is 30 September 2026, 9 days from today. Late applications are not accepted, so submit through the official EU Careers portal well in advance.

Last verified against the EU Careers feed on 18 September 2026 (2 days ago).

Where to learn more

For full responsibilities, requirements, and career progression at AST-SC1 see our AST-SC1 grade page; for headcount, mission, and other open vacancies at European Commission see the European Commission institution page; for the cost of living, correction coefficient, and other postings in Brussels see our Brussels location page; for related vacancies in the Interpretation field browse our Interpretation domain page.

New to EU careers? Our beginner's guide walks through entry routes, EPSO competitions, and what to prepare. For application logistics see application tips and EPSO competitions.