Administrative agent-language course organiser - European Commission (FGII, Luxembourg)

About this position

The summary below is published by European Commission on the official vacancy notice. Our own analysis — salary realism, comparable openings, career trajectory, language profile — follows further down the page.

Key responsibilities

According to the vacancy notice, the role centres on the following duties:

• Organise inter-institutional language courses in assigned languages
• Plan courses (groups, dates and rooms) and placement tests
• Prepare budget commitments and payments as operational initiating agent
• Monitor budget tables, forecasts and recovery orders
• Manage course administration in EU Learn Learning Management System
• Liaise with service providers
• Compile course evaluations
• Contribute to occasional promotional activities

Are you eligible?

Check these requirements from the notice before investing time in an application:

• Education: Post-secondary education attested by a diploma OR secondary education attested by a diploma giving access to post-secondary education
• Experience: Thorough experience in administrative work; if secondary education only, appropriate professional experience of at least three years
• Languages: English (C1), French (C1)
• Key skills: Well-organised, rigorous, and analytical, Excellent problem-solving skills, Able to work independently and manage time effectively, Customer-focused with caring approach to service, Ability to handle demanding customers and meet deadlines, Flexible and proactive team player, Adapts to changing situations and anticipates challenges, Strong team-oriented mindset, Comfortable working with numbers, Excellent IT skills, particularly in Excel and Word
• Eligibility: Citizen of an EU Member State and enjoy full rights as a citizen; fulfilled any obligations imposed by applicable laws concerning military service; physically fit to perform the duties; produce appropriate character references; have passed an EPSO CAST in Function Group II or be registered in the EPSO CAST database

Selection process

The notice describes the following selection steps:

• Registration in EPSO CAST Permanent database
• Submission of CV and completed application form
• Selection of candidates from EPSO database
• Interview with selection panel
• Pre-recruitment medical check-up

Contract and working arrangements

Contract duration: 1 year, renewable one or more times, up to a maximum duration of 6 years.

Working arrangements: On-site in Luxembourg; part of office duty roster covering 8 am to 5:30 pm, Monday to Friday; mandatory staffing levels required including summer service continuity.

Hiring unit: Unit C.4 – Learning and Development, Directorate-General of Human Resources and Security (DG HR).

Position details

Reference

EC/2026/HR/412718

Directorate-General

HR - Human Resources and Security

Vacancy Notice

Download PDF

Last Verified

16 September 2026

Position overview

This is the official EU Careers listing for Administrative agent-language course organiser at European Commission based in Luxembourg at the FGII grade level (Contract Agent). The vacancy reference is EC/2026/HR/412718. It is hosted by HR - Human Resources and Security, the Directorate-General responsible for this policy area. The role falls under the Human Resources domain.

Administrative agent - language course organiser

in the Directorate - General of Human Resources and security

(DG HR) of the European Commission

Job title : Administrative agent - language course org an iser

Domain: Human resources

Where : Unit C.4 – Learning and Development , Luxembourg

Function Gr oup : FG I I

Contract Type : 3b

Express your interest until : 18/09/2026 - 12.00 (noon, Brussels time )

WE ARE

The Human Resources and Security Directorate General (DG HR) oversees recruitment policy,

training and career management, social policies and working conditions for Commission staff. It is

also responsible for keeping buildings and employees safe and secure, making sure that work

continues during crises and dealing with online security.

The Central Learning and Development Unit of DG HR (HR.C.4) encourages and assists staff to

contribute in the best way to the achievement of the Commission’s policy objectives by developing

and implementing the Institution’s learning policy and – in particular – the central organisation of

high -quality learning and development activities. As such, we contribute to the development of

individual, team and organisational competence and support continuous performance improvement.

HR.C.4 currently counts about 75 colleagues and is organised in 6 sectors. The unit is very

customer -oriented and committed to the delivery of high -quality services in a supportive and

stimulating working environment.

The Language Sector’s team is based on two sites, Brussels and Luxembourg. The post offered is

in Luxembourg.

WE PROPOSE

The successful candidate will organise inter -institutional language courses in the languages

assigned to him/her. The tasks will include : planning courses (groups, dates and rooms) and

placement tests; prepar ing budget commitments and payments as operational initiating agent;

monitoring budget tables, forecasts and recovery orders; managing course administration in EU

Learn, our Learning Management System , including course creation, registration s, invitations, and

presence lists; liaising with service providers; compil ing course evaluations; contributing to

occasional promotional activities; preparing report s and statistics. (Reference: Call for interest EC/2026/HR/412718 )

The successful candidate will be part of the office duty roster (covering the 8 am to 5:30 pm period

– Monday to Friday). In this role, providing backup support to colleagues constitutes a fundamental

duty, and securing summer service continuity is deemed an absolute requirement due to the

intensive courses running throughout the summer, as well as during the four -month spring and

autumn sessions. Time -off requests are strictly coordinated within the team to ensure mandatory

staffing levels.

In our unit, we work with service providers and involve other relevant parties as often as possible;

therefore, our success is typically the result of joint efforts and co -operation. This post also offers

the opportunity to work with staff in other Institutions.

WE LOOK FOR

We are looking for a n administrative agent:

- You have a thorough experience in administrative work.

- You are a well -organised, rigorous, and analytical person with excellent problem -solving

skills, able to work independently and manage your time effectively.

- You are customer -focused, with a caring approach to service and the ability to handle

demanding customers and meet deadlines.

- You are a flexible and proactive team player who adapts to changing situations, anticipates

challenges, and finds solutions before problems arise, with a passion for supporting people

development and driving organisational success.

- You have a strong team -oriented mindset and a natural willingness to support colleagues in

daily tasks.

- You are comfortable working with numbers and have excellent IT skills, particularly in Excel

and Word.

- You have a very good command of both English and French, other languages are an asset.

If this feels, looks and sounds like you, we would be pleased to receive your application. In our

interviews, our aim will be to find out how your particular competencies and values match our

current needs.

HOW TO EXPRESS YOUR INTEREST?

With a view to guarantee ing equal access to all, the Commission recruits from an open database of

spontaneous applications. The present call for interests aims at helping the recruiters to identify

potentially interested candidates within this database.

In practice, t o express your interest , please follow the subsequent two steps:

1. If you are not registered yet in the open EPSO database, please do so at the following

address: CAST Permanent . Please select under selection procedures for contract agent the

CAST permanent profile that best suits your education and experience. (Reference: Call for interest EC/2026/HR/412718 )

2. You should send your documents in a single pdf in the following order:

1. your CV 2. completed application form.

Please send these documents by the publication deadline to HR -MAIL [email protected]

indicating the call for interest reference EC/2026/HR/412718 in the subject .

No applications will be accepted after the publication deadline. (Reference: Call for interest EC/2026/HR/412718 )

ANNEX

1. Selection

➢ Am I eligible to apply?

You must meet the following eligibility criteria when you validate your application :

Our rules provide that you can only be recruited as a contract agent at the European Commission if

you :

General criteria:

- Are a citizen of a Member State of the EU and enjoy full rights as a citizen ;

- Have fulfilled any obligations imposed by applicable laws concerning military service;

- Are physically fit to perform the duties linked to the pos ition ;

- Produce the appropriate character references as to suitability for the performance of the

duties .

- Have passed a n EPSO CAST in the relevant Function Group for this position . At the stage of

the application, it is sufficient to be registered in the EPSO CAST data base.

Qualifications:

(a) Have a level of post -secondary education attested by a diploma OR

(b) a level of secondary education attested by a diploma giving access to post -secondary

education, and appropriate professional experience of at least three years .

Only qualifications issued or recognised as equivalent by EU Member State authorities (e.g. by

the Ministry of Education) will be accepted.

Languages:

- have a thorough knowledge (minimum level C1) of one of the 24 official languages of the

EU 1

- AND have a satisfactory knowledge (minimum level B2) 2 of a second official language of

the EU , to the extent necessary for the performance of the duties.

➢ What about the selection steps?

The selecting unit chooses from the EPSO database 3 candidates with the appropriate profile and

invites them to an interview . For the interview a selection panel is set -up to assess the best

1The official languages of the European Union are: BG (Bulgarian), CS (Czech), DA (Danish), DE (German), EL (Greek), EN (English), ES (Spanish), ET (Estonian), FI (Finnish), FR (French), GA (Irish), HR (Croatian), HU (Hungarian), IT (Italian), LT (Lithuanian), LV (Latvian), MT (Maltese), NL (Dutch), PL (Polish), PT (Portuguese), RO (Romanian), SK (Slovak), SL (Slovenian), SV (Swedish). 2For details on language levels, please see the Common European Framework of Reference for Languages (https://europass.cedefop.europa.eu/en/resources/european -language -levels -cefr).

(Reference: Call for interest EC/2026/HR/412718 )

candidates. Due to the large volume of applications that we may receive only candidates selected

for the interview will be notified.

For operational reasons and in order to complete the selection procedure as quickly as possible in

the interest of the candidates and of the institution, the selection procedure will be carried out in

English and possibly in French .

3Therefore, candidates who did not pass already a CAST on the level Function Group I I, should register their profile at this address: https://eu-careers.europa.eu/en/Cast-Permanent

2. Recruitment

The candidate selected for recruitment will be requested to provide documentary evidence in

support of the statements made in the database and, where relevant, the call for interest .

The successful candidate will be required to undergo a mandatory pre -recruitment medical check -

up carried out by the Commission.

➢ Type of contract and working conditions

The place of employment will be in Luxembourg .

The successful candidate will be engaged as a contract agent under Article 3(b) of the

Conditions of Employment of Other Servants , in function group FG II . General information on

Contract Agents can be found at this link .

The grade or proposed grade range , as well as the step in that grade , will be defined on the basis

of the candidates’ previous professional experience, in accordance with Commission Decision

C(201 7)6760 laying down the criteria applicable to classification in step on engagement .

The duration of the first contract will be 1 year. Subject to the interest of the service, the

contract may be renewed one or more times, up to a maximum duration of 6 years.

The duration of the renewal(s) will be defined according to the General Implement ing Rules in force

at that moment (currently , Commission Decision C(2017)6760 on policies for the engagement and

use of contract agents ).

Contract agents recruited in Function Group II must successfully complete a 9-month probationary

period.

The pay of staff members consists of a basic salary supplemented with specific allowances,

including, where applicable, expatriation and family allowances. The provisions guiding the

calculation of these allowances can be consulted in the Conditions of Employment of Other

Servants.

Salary at this grade

Basic monthly salary at FGII runs from €2,715 (step 1) to €3,072 (top step), giving an annual range of roughly €32,580 to €36,864 before tax and allowances. Steps increase automatically every two years; the figures here are taken from the salary grid in the EU Staff Regulations.

Eligible staff posted away from their country of nationality also receive an expatriation allowance worth 16% of basic salary (around €434 per month at step 1 of FGII) together with household, dependent-child, and education allowances where applicable. Take-home pay is then adjusted by the country correction coefficient for Luxembourg. For a worked example see our correction coefficients guide and the EU salaries overview.

Application timeline

This vacancy was first listed on 2 September 2026, 13 days ago.

The application deadline is 18 September 2026, 1 day from today. Late applications are not accepted, so submit through the official EU Careers portal well in advance.

Last verified against the EU Careers feed on 16 September 2026.

Where to learn more

For full responsibilities, requirements, and career progression at FGII see our FGII grade page; for headcount, mission, and other open vacancies at European Commission see the European Commission institution page; for the cost of living, correction coefficient, and other postings in Luxembourg see our Luxembourg location page; for related vacancies in the Human Resources field browse our Human Resources domain page.

New to EU careers? Our beginner's guide walks through entry routes, EPSO competitions, and what to prepare. For application logistics see application tips and EPSO competitions.