Administrative Agent - European Commission (AST-SC1, Brussels)

About this position

The summary below is published by European Commission on the official vacancy notice. Our own analysis — salary realism, comparable openings, career trajectory, language profile — follows further down the page.

Key responsibilities

According to the vacancy notice, the role centres on the following duties:

• Provide support to the Head of Unit in the management of the unit
• Assist the Head of Unit with personnel administration (HR issues, training requests, annual leave and time management, job descriptions and recruitment)
• Coordinate reporting exercises
• Manage documents and correspondence addressed to the unit, including reception, registration, assignments within unit, and follow-up, filing and archiving of documents, and management of unit shared drives, as well as a…
• Provide support to the organisation of communication activities, in particular events and internal communication activities such as the Midday Info sessions
• Manage missions and organise external and internal meetings
• Handle and coordinate replies to citizens' questions and complaints

Are you eligible?

Check these requirements from the notice before investing time in an application:

• Education: At least a level of post-secondary education attested by a diploma, or a level of secondary education attested by a diploma giving access to post-secondary education
• Experience: Appropriate professional experience of at least three years (if secondary education diploma is the highest qualification)
• Languages: English (C1), French or other official EU languages (B2)
• Key skills: Well-organised and pro-active, Good planning skills, Attention to detail, Strong team spirit, Good communication and social skills, Familiar with IT tools (Word, Excel, Power Point and Sharepoint), Open to opportunities brought by the development of artificial intelligence, Good knowledge of the administrative procedures of the Commission, including IT-based tools (ARES, Sysper, MIPS, Basis, etc)
• Eligibility: Must be a citizen of a Member State of the EU and enjoy full rights as a citizen; have fulfilled any obligations imposed by applicable laws concerning military service; be physically fit to perform the duties linked to the post; produce the appropriate character references as to suitability for the performance of the duties

Selection process

The notice describes the following selection steps:

• Submit CV and completed application form in a single PDF

Contract and working arrangements

Contract duration: Fixed-term contract (maximum 6 years in any EU Institution).

Working arrangements: Flexible working conditions including the possibility of teleworking.

Hiring unit: ECFIN.A.4 Communication and inter-institutional relations, Directorate-General for Economic and Financial Affairs (DG E….

Position details

Reference

ECFIN/COM/2026/1745

Directorate-General

ECFIN - Economic and Financial Affairs

Vacancy Notice

Download PDF

Last Verified

18 September 2026

Position overview

This is the official EU Careers listing for Administrative Agent at European Commission based in Brussels at the AST-SC1 grade level (Temporary Agent). The vacancy reference is ECFIN/COM/2026/1745. It is hosted by ECFIN - Economic and Financial Affairs, the Directorate-General responsible for this policy area. The role falls under the Communication domain.

MAKE A DIFFERENCE - JOIN THE EUROPEAN COMMISSION

Do you want to help shape the future of the European Union? Make the planet greener, promote a fairer society, or support businesses and innovation across the EU? Then come and work for the European Commission where you can really make a difference!

Commission staff are a diverse group of people, who are motivated to help make Europe – and the world – a better place. They come from the 27 Member States of the European Union. Different nationalities, backgrounds, languages and cultures make the Commission a vibrant and inclusive place to work.

WE OFFER GREAT JOBS AND GREAT WORKING CONDITIONS:

- Interesting and challenging jobs with plenty of opportunities for training and acquiring new skills and competencies throughout your whole career

- Opportunities to move between different policy areas throughout your career

- A package of flexible working conditions including the possibility of teleworking – we care about your work-life balance

- A competitive financial package, including comprehensive healthcare, accident and pension schemes

- A multilingual, multicultural workplace where personal and career development are strongly promoted

- Multilingual schools for your children

We recruit from a wide range of backgrounds and actively promote diversity and inclusion:

We do not only recruit political scientists and lawyers but are also looking for all kinds of profiles, including scientists, linguists, IT experts, data analysts and economists, as well as drivers and engineers.

We are committed to equal opportunities and to fostering a rich, diverse and inclusive working environment. We aim for our workforce to be representative of European society and strongly welcome applications from all qualified candidates. We actively seek to create a workplace where each staff member feels valued and respected, can give their best and can develop to their full potential. 2ECFIN/COM/2026/1745 Version: 16/04/2026

To promote diversity and establish a geographically balanced pool of candidates, we strongly encourage applicants from Member States which are currently underrepresented in the European Commission workforce to apply. These Member States are currently Austria, the Czech Republic, Denmark, the Netherlands, Estonia, Finland, Germany, Ireland, Latvia, Luxembourg, Malta, Poland, Slovakia and Sweden 1. Recruitment will however remain strictly based on the merits of all applicants and no positions will be reserved for nationals of any specific Member State.

For more information ec.europa.eu/work-with-us

STAFF RECRUITED ON CONTRACTS

In addition to permanent officials, the European Commission offers non-permanent positions. There are two categories of non-permanent staff:

temporary agents are recruited to fill vacant positions for a set amount of time or

to perform highly specialised tasks.

contract agents may provide additional capacity in specialised fields where an

insufficient number of officials is available or carry out a number of administrative or manual tasks. They are generally recruited for fixed-term contracts (maximum 6 years in any EU Institution), but in some cases they can be offered contracts for an indefinite duration (in offices, agencies, delegations or representations).

For more information on different staff categories

1Please note that the list of underrepresented Member States may be subject to future amendment based on potential data changes over time.

3ECFIN/COM/2026/1745 Version: 16/04/2026

Administrative Agent

Directorate - General for Economic and Financial Affairs (DG

ECF IN) of the European Commission

Selection reference: ECFIN/ COM/2026/1745

Domain: Communication

Where : ECFIN.A.4 Communication and inter -institutional relations , Brussels

Staff category and Function Group : Temporary agent 2b – Administrative agent

Grade range: SC1 -SC 2

Publication deadline : 30 .09 .202 6 - 12.00 (Brussels time)

WE ARE

Unit A4 (communication and inter -institutional relations) is at the heart of DG ECFIN’s efforts to

communicate on the Commission’s economic policies to stakeholders, the public, and other EU

institutions. As part of Directorate A, also in charge of DG ECFIN policy coordination, legal affairs,

and the economic forecast, we are a cohesive, committed, and creative team tasked to promote,

explain, and engage on DG ECFIN’s main policy initiatives and activities, using a wide range of

communication tools, from press work to innovative web and social media content, major events, a

stakeholder outreach programme and academic publications.

We contribute to keeping ECFIN staff informed and engaged through a series of internal

communication actions, ranging from intranet content to midday information sessions and other

internal events.

We also coordinate DG ECFIN’s relations with the European Parliament, the Economic and Social

Committee, the Committee of the Regions, the Ombudsman and National Parliaments. The unit

consists of 23 colleagues of 14 nationalities, who work in a very good team spirit, coordinating

closely across 6 teams: press and media, web and social media, events and stakeholder outreach,

publications, internal communication, and inter institutional relations.

WE PROPOSE

We propose an interesting and rewarding job in a friendly, professional, and dynamic unit with a

strong focus on cooperation, teamwork and creativity. In addition to supporting the Head of Unit

and other unit members, you will have the opportunity to take initiatives, contribute to external and

internal communication projects, and to develop contacts with interlocutors across DG ECFIN and

beyond. The tasks of the job also include coordinating the reply to citizens’ questions and

complaints and the unit’s contribution to other communication and inter -institutional workstreams. 4ECFIN/COM/2026/1745 Version: 16/04/2026

Tasks include :

- providing support to the Head of Unit in the management of the unit - assisting the Head of Unit

with personnel administration (e.g., HR issues, training requests, annual leave and time

management, job descriptions and recruitment)

- coordinating reporting exercises

- managing the documents and correspondence addressed to the unit, including reception,

registration, assignments within unit, and follow -up, filing and archiving of documents, and

management of unit shared drives, as well as access -to -document requests

- providing support to the organisation of communication activities, in particular events and internal

communication activities such as the very popular Midday Info sessions

- managing missions and organising external and internal meetings

- handling and coordinating replies to citizens’ questions and complaints.

WE LOOK FOR

We look for a well -organised, pro -active colleague who can work both independently and as part of

a team. If you have a sense of initiative, good planning skills, attention to detail and a strong team

spirit, and if you like to work in a creative and dynamic environment, you will quickly integrate and

enjoy working in our unit.

Good communication and social skills are important, as the unit has regular contacts with other

Commission services and external stakeholders. The successful candidate would be familiar with IT

tools (Word, Excel, Power Point and Sharepoint) and be open to adopt opportunities brought by the

development of artificial intelligence. A good knowledge of the administrative procedures of the

Commission, including IT -based tools (ARES, Sysper , MIPS, Basis, etc) would be an asset. A very

good command of spoken and written English is essential. Knowledge of French or other languages

would be an asset. 5ECFIN/COM/2026/1745 Version: 16/04/2026

HOW TO EXPRESS YOUR INTEREST?

You should send your documents in a single pdf in the following order:

1. your CV 2. completed application form.

Please send these documents by the publication deadline to EC -ECFIN -A4 [email protected]

indicating the selection reference ECFIN/ COM/2026/1745 in the subject.

No applications will be accepted after the publication deadline. 6ECFIN/COM/2026/1745 Version: 16/04/2026

ANNEX

1. Selection

➢ Am I eligible to apply?

You must meet the following eligibility criteria when you validate your application :

Our rules provide that you can only be recruited as a temporary agent at the European Commission if you:

General criteria:

- Are a citizen of a Member State of the EU and enjoy full rights as a citizen

- Have fulfilled any obligations imposed by applicable laws concerning military service

- Are physically fit to perform the duties linked to the post

- Produce the appropriate character references as to suitability for the performance of the duties.

Qualifications:

FOR AST and AST/SC jobs: In order to be recruited for this position, you must have at least

- a level of post -secondary education attested by a diploma, or

- a level of secondary education attested by a diploma giving access to post -secondary

education , and appropriate professional experience of at least three years .

Only qualifications issued or recognised as equivalent by EU Member State authorities (e.g. by the

Ministry of Education) will be accepted. Furthermore, before recruitment, you will be required to

provide the documents that corroborate the eligibility criteria (diplomas, certificates and other

supporting documents).

Languages:

have a thorough knowledge (minimum level C1) of one of the 24 official languages of the

EU 2

- AND a satisfactory knowledge (minimum level B2) of a second official language of the EU,

to the extent necessary for the performance of the duties.

➢ What about the selection steps?

The post was published internally within the Commission, inter -institutionally, and brought to the

attention of competition laureates.

Salary at this grade

Basic monthly salary at AST-SC1 runs from €3,292 (step 1) to €3,725 (top step), giving an annual range of roughly €39,504 to €44,700 before tax and allowances. Steps increase automatically every two years; the figures here are taken from the salary grid in the EU Staff Regulations.

Eligible staff posted away from their country of nationality also receive an expatriation allowance worth 16% of basic salary (around €527 per month at step 1 of AST-SC1) together with household, dependent-child, and education allowances where applicable. Take-home pay is then adjusted by the country correction coefficient for Brussels. For a worked example see our correction coefficients guide and the EU salaries overview.

Application timeline

This vacancy was first listed on 17 September 2026, 3 days ago.

The application deadline is 30 September 2026, 9 days from today. Late applications are not accepted, so submit through the official EU Careers portal well in advance.

Last verified against the EU Careers feed on 18 September 2026 (2 days ago).

Where to learn more

For full responsibilities, requirements, and career progression at AST-SC1 see our AST-SC1 grade page; for headcount, mission, and other open vacancies at European Commission see the European Commission institution page; for the cost of living, correction coefficient, and other postings in Brussels see our Brussels location page; for related vacancies in the Communication field browse our Communication domain page.

New to EU careers? Our beginner's guide walks through entry routes, EPSO competitions, and what to prepare. For application logistics see application tips and EPSO competitions.