Administrative Agent - European Commission (AST-SC1, Brussels)

About this position

The summary below is published by European Commission on the official vacancy notice. Our own analysis — salary realism, comparable openings, career trajectory, language profile — follows further down the page.

Key responsibilities

According to the vacancy notice, the role centres on the following duties:

• Agenda management and correspondence
• Meetings and document workflows organization
• Missions and financial and administrative follow-up
• Support logistical and methodological preparation of European Citizens' Panels
• Manage collaborative workspaces
• Prepare communications for participants
• Contribute to procurement and financial processes
• Coordinate horizontal requests handled by the unit

Are you eligible?

Check these requirements from the notice before investing time in an application:

• Education: Post-secondary education attested by a diploma, or secondary education attested by a diploma giving access to post-secondary education
• Experience: Appropriate professional experience of at least three years (if secondary education diploma only)
• Languages: one of the 24 official EU languages (C1), a second official EU language (B2)
• Key skills: Excellent organisational skills, Service-oriented mindset, Ability to manage multiple priorities simultaneously, Solution-oriented under pressure, Handling sensitive files with discretion, Attention to detail, Following complex administrative processes, Good communication and interpersonal skills, Standard office applications (Word, Outlook, Excel, PowerPoint), Digital and collaborative tools
• Eligibility: Citizen of an EU Member State enjoying full rights as a citizen; fulfilled obligations concerning military service; physically fit to perform duties; appropriate character references

Selection process

The notice describes the following selection steps:

• Submit CV and completed application form in single PDF

Contract and working arrangements

Contract duration: Temporary agent contract.

Working arrangements: Flexible working conditions including possibility of teleworking.

Hiring unit: Unit COMM B.3 - Public Opinion & Citizens Engagement, Directorate-General for Communication (DG COMM).

Position details

Reference

COMM/COM/2026/1678

Directorate-General

COMM – Communication

Vacancy Notice

Download PDF

Last Verified

15 September 2026

Position overview

This is the official EU Careers listing for Administrative Agent at European Commission based in Brussels at the AST-SC1 grade level (Temporary Agent). The vacancy reference is COMM/COM/2026/1678. It is hosted by COMM – Communication, the Directorate-General responsible for this policy area. The role falls under the Communication domain.

MAKE A DIFFERENCE - JOIN THE EUROPEAN COMMISSION

Do you want to help shape the future of the European Union? Make the planet greener, promote a fairer society, or support businesses and innovation across the EU? Then come and work for the European Commission where you can really make a difference!

Commission staff are a diverse group of people, who are motivated to help make Europe – and the world – a better place. They come from the 27 Member States of the European Union. Different nationalities, backgrounds, languages and cultures make the Commission a vibrant and inclusive place to work.

WE OFFER GREAT JOBS AND GREAT WORKING CONDITIONS:

- Interesting and challenging jobs with plenty of opportunities for training and acquiring new skills and competencies throughout your whole career

- Opportunities to move between different policy areas throughout your career

- A package of flexible working conditions including the possibility of teleworking – we care about your work-life balance

- A competitive financial package, including comprehensive healthcare, accident and pension schemes

- A multilingual, multicultural workplace where personal and career development are strongly promoted

- Multilingual schools for your children

We recruit from a wide range of backgrounds and actively promote diversity and inclusion:

We do not only recruit political scientists and lawyers but are also looking for all kinds of profiles, including scientists, linguists, IT experts, data analysts and economists, as well as drivers and engineers.

We are committed to equal opportunities and to fostering a rich, diverse and inclusive working environment. We aim for our workforce to be representative of European society and strongly welcome applications from all qualified candidates. We actively seek to create a workplace where each staff member feels valued and respected, can give their best and can develop to their full potential.

To promote diversity and establish a geographically balanced pool of candidates, we strongly encourage applicants from Member States which are currently underrepresented in the European Commission workforce to apply. These Member States are currently Austria, Cyprus, the Czech Republic, Denmark, the Netherlands, Estonia, Finland, Germany, Ireland, Luxembourg, Malta, Poland, Portugal, Slovakia and Sweden 1. Recruitment will however remain strictly based on the

1Please note that the list of underrepresented Member States may be subject to future amendment based on potential data changes over time. 2

merits of all applicants and no positions will be reserved for nationals of any specific Member State.

For more information ec.europa.eu/work-with-us

STAFF RECRUITED ON CONTRACTS

In addition to permanent officials, the European Commission offers non-permanent positions. There are two categories of non-permanent staff:

temporary agents are recruited to fill vacant positions for a set amount of time or

to perform highly specialised tasks.

contract agents may provide additional capacity in specialised fields where an

insufficient number of officials is available or carry out a number of administrative or manual tasks. They are generally recruited for fixed-term contracts (maximum 6 years in any EU Institution), but in some cases they can be offered contracts for an indefinite duration (in offices, agencies, delegations or representations).

For more information on different staff categories 3

ADMINISTRATIVE AGENT - OPERATIONAL AND

ADMINISTRATIVE ASSISTANT FOR THE UNIT – SUPPORT TO

THE ORGANISATION OF THE EUROPEAN CITIZENS’ PANELS

Directorate - General for Communication (DG COMM ) of the

European Commission

Selection reference: COMM /COM/2026/1678

Domain: COMM UNICATION

Where : Unit COMM B.3 - Public Opinion & Citizens Engagement , Brussels

Staff category and Function Group : Temporary agent 2b - Administrative agent

Grade range: AST/SC1 -2

Publication deadline : 22/09 /202 6 - 12.00 (Brussels time)

WE ARE

DG Communication (DG COMM) is the European Commission’s corporate communication service,

operating under the authority of the President. We promote and support the political priorities of

the European Commission and contribute to bringing Europe closer to citizens. Directorate B

“Citizens Communication” develops and implements corporate communication activities targeting

citizens in a medium - to long -term perspective. It delivers large -scale campaigns, develops tools

for citizen engagement, conducts Eurobarometer surveys, organises visits to the Commission,

steers communication towards young audiences and produces tailored communication materials.

Within the Directorate, Unit COMM B.3 – Public Opinion and Citizens Engagement leads the

Commission’s efforts in:

- mainstreaming citizen engagement (including Citizens’ Panels) as a tool for democratic innovation

and resilience policymaking;

- designing and publishing trend and ad -hoc Eurobarometer surveys, and delivering public opinion

analysis, providing decision makers with actionable insights into public opinion across the EU and

candidate countries.

We are a dynamic, multicultural team committed to transparency, inclusivity, and evidence -based

communication.

https://citizens.ec.europa.eu

https://europa.eu/eurobarometer 4

WE PROPOSE

We offer an interesting and rewarding position in support of a friendly, dynamic and highly

motivated team responsible for two of the European Commission's flagship initiatives on citizen

engagement and public opinion monitoring. The successful candidate will contribute both to the

smooth functioning of the unit and to the organisation of the European Citizens' Panels, bringing

together randomly selected citizens from across the European Union to help shape the future of

Europe.

The role combines traditional office management responsibilities — such as agenda management,

correspondence, meetings, document workflows, missions and financial and administrative follow -

up — with active involvement in the organisation and delivery of the European Citizens' Panels. This

includes supporting the logistical and methodological preparation of the Panels, managing

collaborative workspaces, preparing communications for participants, contributing to procurement

and financial processes, and helping coordinate the many horizontal requests handled by the unit.

The position offers regular interaction with colleagues across DG COMM, other Commission

departments, EU institutions, contractors and citizens from across Europe. We value the talents and

interests of our new colleagues and encourage them to take ownership of projects where they can

contribute beyond the core responsibilities of the post.

WE LOOK FOR

We are looking for a motivated, reliable and proactive colleague with excellent organisational skills

and a genuine service -oriented mindset. The ideal candidate enjoys working in a collaborative

environment, is able to manage multiple priorities simultaneously and remains calm and solution -

oriented under pressure. They are comfortable handling sensitive files with discretion, have a

strong sense of responsibility, pay close attention to detail and are able to follow complex

administrative processes while respecting tight deadlines. Good communication and interpersonal

skills are essential, as the post involves frequent contacts with colleagues, management,

stakeholders and external partners.

We welcome candidates who are eager to contribute ideas to improve workflows and make

effective use of digital and collaborative tools. Excellent command of English is required;

knowledge of French and other EU languages is an asset. Experience with standard office

applications (Word, Outlook, Excel, PowerPoint) is expected, while knowledge of Commission tools

such as ARES, MIPS, SYSPER, SharePoint and Teams would be an advantage. Experience with

financial procedures, procurement or event organisation would also be considered an asset .5

HOW TO EXPRESS YOUR INTEREST?

You should send your documents in a single pdf in the following order:

1. your CV 2. completed application form.

Please send these documents by the publication deadline to [email protected] indicating

the selection reference COMM/ COM/2026/1678 in the subject.

No applications will be accepted after the publication deadline. 6

ANNEX

1. Selection

➢ Am I eligible to apply?

You must meet the following eligibility criteria when you validate your application :

Our rules provide that you can only be recruited as a temporary agent at the European Commission if you:

General criteria:

- Are a citizen of a Member State of the EU and enjoy full rights as a citizen

- Have fulfilled any obligations imposed by applicable laws concerning military service

- Are physically fit to perform the duties linked to the post

- Produce the appropriate character references as to suitability for the performance of the duties.

Qualifications:

In order to be recruited for this position, you must have at least

- a level of post -secondary education attested by a diploma, or

- a level of secondary education attested by a diploma giving access to post -secondary

education , and appropriate professional experience of at least three years .

Only qualifications issued or recognised as equivalent by EU Member State authorities (e.g. by the

Ministry of Education) will be accepted. Furthermore, before recruitment, you will be required to

provide the documents that corroborate the eligibility criteria (diplomas, certificates and other

supporting documents).

Languages:

have a thorough knowledge (minimum level C1) of one of the 24 official languages of the

EU 2

- AND a satisfactory knowledge (minimum level B2) of a second official language of the EU,

to the extent necessary for the performance of the duties.

➢ What about the selection steps?

Salary at this grade

Basic monthly salary at AST-SC1 runs from €3,292 (step 1) to €3,725 (top step), giving an annual range of roughly €39,504 to €44,700 before tax and allowances. Steps increase automatically every two years; the figures here are taken from the salary grid in the EU Staff Regulations.

Eligible staff posted away from their country of nationality also receive an expatriation allowance worth 16% of basic salary (around €527 per month at step 1 of AST-SC1) together with household, dependent-child, and education allowances where applicable. Take-home pay is then adjusted by the country correction coefficient for Brussels. For a worked example see our correction coefficients guide and the EU salaries overview.

Application timeline

This vacancy was first listed on 9 September 2026, 6 days ago.

The application deadline is 22 September 2026, 6 days from today. Late applications are not accepted, so submit through the official EU Careers portal well in advance.

Last verified against the EU Careers feed on 15 September 2026.

Where to learn more

For full responsibilities, requirements, and career progression at AST-SC1 see our AST-SC1 grade page; for headcount, mission, and other open vacancies at European Commission see the European Commission institution page; for the cost of living, correction coefficient, and other postings in Brussels see our Brussels location page; for related vacancies in the Communication field browse our Communication domain page.

New to EU careers? Our beginner's guide walks through entry routes, EPSO competitions, and what to prepare. For application logistics see application tips and EPSO competitions.