Secretary to the Head of Representation - European Commission (FGII, Valletta)

About this position

The summary below is published by European Commission on the official vacancy notice. Our own analysis — salary realism, comparable openings, career trajectory, language profile — follows further down the page.

Key responsibilities

According to the vacancy notice, the role centres on the following duties:

• Provide support to and manage the agenda of the Head of Representation
• Take care of general administrative assignments
• Contribute to smooth internal and external communications for the visibility of the Representation
• Organise work trips, agendas and meetings
• Deal with protocol teams for high-level visits
• Engage with external stakeholders
• Help prepare briefs and meetings
• Assist in the coordination of Representation's activities

Are you eligible?

Check these requirements from the notice before investing time in an application:

• Education: Post-secondary education attested by a diploma OR secondary education attested by a diploma giving access to post-secondary education
• Experience: At least 3 years of job-related experience in operational and administrative support and resources, along with a solid understanding of information and document management
• Languages: English (C1)
• Key skills: Strong capabilities in IT tools for office automation (Excel, Outlook, Word), IT systems specific to the European Commission, Multi-tasking, Organising, Analysing, Problem-solving, Good communication skills, Resilience in day-to-day work, Ability to work autonomously and proactively, Service-oriented
• Eligibility: Citizen of an EU Member State and enjoy full rights as a citizen; have fulfilled any obligations imposed by applicable laws concerning military service; be physically fit to perform the duties linked to the position; produce appropriate character references as to suitability for the performance of the duties; have passed an EPSO CAST in Function Group II or be registered in the EPSO CAST database

Selection process

The notice describes the following selection steps:

• Candidates selected from EPSO database with appropriate profile
• Interview with selection panel to assess candidates

Contract and working arrangements

Contract duration: 3 years, with possible consecutive extensions of 5 years and then indefinite duration.

Working arrangements: Place of employment will be in Malta.

Hiring unit: European Commission Representation in Malta, DG COMMUNICATION.

Position details

Reference

395755

Directorate-General

COMM – Communication

Vacancy Notice

Download PDF

Last Verified

7 August 2026

Position overview

This is the official EU Careers listing for Secretary to the Head of Representation at European Commission based in Valletta at the FGII grade level (Contract Agent). The vacancy reference is 395755. It is hosted by COMM – Communication, the Directorate-General responsible for this policy area. The role falls under the Communication domain.

Secretary - to the Head of

Representation

in DG COMMUNICATION of the European Commission

Job title: Secretary - to the Head of Representation

Domain: COMMUNICATION and PUBLICATION

Where : European Commission Representation in Malta

Function Group : FG II

Contract Type : 3a

Express your interest until : 04/09/2026 - 12.00 (noon, Brussels time)

WE ARE

The Directorate-General of Communication in Member States oversees services targeting national

audiences. This includes the European Commission Representations in the Member States. The

Representation of the European Commission in Malta has the mandate to:

• Support the President and the whole Commission in their interaction with Malta.

• Promote permanent political dialogue with the national, regional and local authorities,

parliaments, social partners, other stakeholders, academia and civil society. The

Representation prepares and supports visits by Members of the College and by senior

officials of the Commission and, as appropriate, of the European External Action Service.

• Act as the Commission’s voice in Malta and communicate about the EU to media and on

social media, maintaining direct contacts with national, regional and local media and

offering press and media services to them.

• Engage with citizens, academia, civil society, social partners and other stakeholders, and

organise outreach activities about EU priorities policies, programmes and projects on the

ground.

• Provide country knowledge, analysis and advice on the political, economic and social

developments in Malta to the President and the Commission with a view to informing EU

policy making and political communication.

WE PROPOSE

The Representation in Valletta is seeking to hire a dedicated Contract Agent FGII to fill the role of

Secretary to the Head of Representation and join a dynamic multicultural team. This crucial

position is designed to ensure the seamless operation of the Representation through a variety of

tasks. The successful candidate will provide support to and manage the agenda of the Head of Representation, take care of general administrative assignments, and contribute to smooth internal

and external communications for the visibility of the Representation. Responsibilities include

organising work trips, agendas and meetings, dealing with protocol teams for high-level visits,

engaging with a host of external stakeholders, helping prepare briefs and meetings and assisting in

the coordination of Representation’s activities, managing the functional mailboxes of the

Representation and assisting with document management, human resources and contract

management as needed.

WE LOOK FOR

We are looking for a skilled and proactive individual to fill the role of Secretary to the Head of

Representation .

The ideal profile for the job includes:

• Experience: At least 3 years of job-related experience in operational and administrative

support and resources, along with a solid understanding of information and document

management. Additional experience in such fields will be considered an advantage.

• Languages: Proficiency in Maltese (C2) and English (C1).

• Skills: Strong capabilities in IT tools for office automation (Excel, Outlook, Word) and IT

systems specific to the European Commission.

• Competencies: A candidate who excels in multi-tasking, organising, analysing and problem-

solving, possesses good communication skills, resilience in the day-to-day work. Plus, the

ability to work autonomously and proactively. A service-oriented colleague who knows how

to prioritise tasks and collaborate with a team.

• A general knowledge of the European Commission. Additional knowledge of EU policies will

be considered an advantage.

HOW TO EXPRESS YOUR INTEREST?

With a view to guaranteeing equal access to all, the Commission recruits from an open database of spontaneous applications. The present call for interests aims at helping the recruiters to identify potentially interested candidates within this database.

In practice, to express your interest, please follow the subsequent two steps:

1. If you are not registered yet in the open EPSO database, please do so at the following address: CAST Permanent . Please select under selection procedures for contract agent the

CAST permanent profile that best suits your education and experience.

2. You should send your documents in a single pdf in the following order: 1. your CV 2. completed application form. Please send these documents by the publication deadline to COMM-REP-MT-

[email protected] indicating the call for interest reference in the subject.

No applications will be accepted after the publication deadline. ANNEX

1. Selection

 Am I eligible to apply?

You must meet the following eligibility criteria when you validate your application :

Our rules provide that you can only be recruited as a contract agent at the European Commission if you:

General criteria:

• Are a citizen of a Member State of the EU and enjoy full rights as a citizen;

• Have fulfilled any obligations imposed by applicable laws concerning military service;

• Are physically fit to perform the duties linked to the position;

• Produce the appropriate character references as to suitability for the performance of the duties.

• Have passed an EPSO CAST in the relevant Function Group for this position. At the stage of the application, it is sufficient to be registered in the EPSO CAST data base.

Qualifications:

(a) Have a level of post-secondary education attested by a diploma OR

(b) a level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least three years.

Only qualifications issued or recognised as equivalent by EU Member State authorities (e.g. by the Ministry of Education) will be accepted.

Languages:

• have a thorough knowledge (minimum level C1) of one of the 24 official languages of the EU 2

• AND have a satisfactory knowledge (minimum level B2) 3 of a second official language of the EU, to the extent necessary for the performance of the duties.

 What about the selection steps?

The selecting unit chooses from the EPSO database 4 candidates with the appropriate profile and invites them to an interview. For the interview a selection panel is set-up to assess the best

> 2The official languages of the European Union are: BG (Bulgarian), CS (Czech), DA (Danish), DE (German), EL (Greek), EN (English), ES (Spanish), ET (Estonian), FI (Finnish), FR (French), GA (Irish), HR (Croatian), HU (Hungarian), IT (Italian), LT (Lithuanian), LV (Latvian), MT (Maltese), NL (Dutch), PL (Polish), PT (Portuguese), RO (Romanian), SK (Slovak), SL (Slovenian), SV (Swedish). > 3For details on language levels, please see the Common European Framework of Reference for Languages (https://europass.cedefop.europa.eu/en/resources/european-language-levels-cefr).

candidates. Due to the large volume of applications that we may receive only candidates selected for the interview will be notified.

For operational reasons and in order to complete the selection procedure as quickly as possible in the interest of the candidates and of the institution, the selection procedure will be carried out in English and possibly in a second official language.

2. Recruitment

The candidate selected for recruitment will be requested to provide documentary evidence in support of the statements made in the database and, where relevant, the call for interest.

The successful candidate will be required to undergo a mandatory pre-recruitment medical check-up carried out by the Commission.

 Type of contract and working conditions

The place of employment will be in Malta.

The successful candidate will be engaged as a contract agent under Article 3(a) of the

Conditions of Employment of Other Servants , in function group FG II. General information on

Contract Agents can be found at this link .

The grade or proposed grade range, as well as the step in that grade, will be defined on the basis of the candidates’ previous professional experience, in accordance with Commission Decision

C(2017)6760 laying down the criteria applicable to classification in step on engagement.

The duration of the first contract will be 3 years . Possible consecutive extensions of 5 years and then indefinite duration are subject to an assessment of the staffing situation of Representations at that time.

The duration of the renewal(s) will be defined according to the General Implementing Rules in force at that moment (currently, Commission Decision C(2017)6760 on policies for the engagement and

use of contract agents).

Contract agents recruited in Function Group II must successfully complete a 9-month probationary period.

> 4Therefore, candidates who did not pass already a CAST on the level Function Group II, should register their profile at this address .

The pay of staff members consists of a basic salary supplemented with specific allowances,

including, where applicable, expatriation and family allowances. The provisions guiding the

calculation of these allowances can be consulted in the Conditions of Employment of Other

Servants. As a member of staff of the European institutions, your pay is subject to a tax raised by

those institutions.

The European Commission applies a policy of equal opportunities and non -discrimination in

accordance with Article 1d of the Staff Regulations.

Should you need further information on working conditions, please refer to Working conditions and

benefits of EU Careers .

For information related to Data Protection, please see the Specific Privacy Statement under “7.

Information to data subjects on their rights”, to find your rights and how to exercise them in addition to the privacy statement, which summarises the processing of your data.

Salary at this grade

Basic monthly salary at FGII runs from €2,715 (step 1) to €3,072 (top step), giving an annual range of roughly €32,580 to €36,864 before tax and allowances. Steps increase automatically every two years; the figures here are taken from the salary grid in the EU Staff Regulations.

Eligible staff posted away from their country of nationality also receive an expatriation allowance worth 16% of basic salary (around €434 per month at step 1 of FGII) together with household, dependent-child, and education allowances where applicable. Take-home pay is then adjusted by the country correction coefficient for Valletta. For a worked example see our correction coefficients guide and the EU salaries overview.

Application timeline

This vacancy was first listed on 7 August 2026, today.

The application deadline is 4 September 2026, 27 days from today. Late applications are not accepted, so submit through the official EU Careers portal well in advance.

Last verified against the EU Careers feed on 7 August 2026.

Where to learn more

For full responsibilities, requirements, and career progression at FGII see our FGII grade page; for headcount, mission, and other open vacancies at European Commission see the European Commission institution page; for the cost of living, correction coefficient, and other postings in Valletta see our Valletta location page; for related vacancies in the Communication field browse our Communication domain page.

New to EU careers? Our beginner's guide walks through entry routes, EPSO competitions, and what to prepare. For application logistics see application tips and EPSO competitions.