Secretary to the Head of Representation - European Commission (FGII, Dublin)

About this position

The summary below is published by European Commission on the official vacancy notice. Our own analysis — salary realism, comparable openings, career trajectory, language profile — follows further down the page.

Key responsibilities

According to the vacancy notice, the role centres on the following duties:

• Provide administrative and organisational support to the Head of Representation
• Take note and prepare meeting minutes; write and type correspondence
• Coordinate briefings for Head of Representation's meetings and speaking engagements
• Supervise preparation of all media for meetings
• Organise trips, hotel reservations, transports, mission orders and costs declarations
• Carry out various administrative tasks and monitor use of Representation's applications
• Follow-up of mail and emails of the Representation
• Ensure good general administrative management of the Representation

Are you eligible?

Check these requirements from the notice before investing time in an application:

• Languages: English (C1)
• Key skills: Strong organisational and administrative skills, Ability to provide operational support, information and document management, Ability to coordinate events and activities, Ability to work effectively with range of external partners, Ability to liaise with Commission headquarters, Strong administrative skills, including note taking at meetings, Strong IT skills, including Teams, SharePoint, Word, Excel and Outlook, Ability to learn new and existing Commission IT tools, Organisation of events and meetings, Ability to multi-task
• Eligibility: Must be a citizen of a Member State of the EU and enjoy full rights as a citizen; must have fulfilled any obligations imposed by applicable laws concerning military service

Selection process

The notice describes the following selection steps:

• Register in EPSO CAST Permanent database if not already registered
• Send CV and completed application form as single PDF to [email protected]

Contract and working arrangements

Contract duration: Contract Type 3a.

Hiring unit: Unit COMM.C.DU – Representation in Dublin, Ireland; DG Communication.

Position details

Reference

389552

Directorate-General

COMM – Communication

Vacancy Notice

Download PDF

Last Verified

24 July 2026

Position overview

This is the official EU Careers listing for Secretary to the Head of Representation at European Commission based in Dublin at the FGII grade level (Contract Agent). The vacancy reference is 389552. It is hosted by COMM – Communication, the Directorate-General responsible for this policy area. The role falls under the Communication domain.

MAKE A DIFFERENCE - JOIN THE EUROPEAN COMMISSION

Do you want to help shape the future of the European Union? Make the planet greener, promote a fairer society, or support businesses and innovation across the EU? Then come and work for the European Commission where you can really make a difference!

Commission staff are a diverse group of people, who are motivated to help make Europe – and the world – a better place. They come from the 27 Member States of the European Union. Different nationalities, backgrounds, languages and cultures make the Commission a vibrant and inclusive place to work.

WE OFFER GREAT JOBS AND GREAT WORKING CONDITIONS:

• Interesting and challenging positions with plenty of opportunities for training and acquiring new skills and competencies throughout your whole career

• Opportunities to try several areas of move between different policy your career

• A package of flexible working conditions including the possibility of teleworking – we care about your work-life balance

• A competitive financial package, including comprehensive healthcare, accident and pension schemes

• A multilingual, multicultural workplace where personal and career development are strongly promoted

• Multilingual schools for your children

We recruit from a wide range of backgrounds and actively promote diversity and inclusion:

We do not only recruit political scientists and lawyers but are also looking for all kinds of profiles, including scientists, linguists, IT experts, data analysts and economists, as well as drivers and engineers.

We are committed to equal opportunities and to fostering a rich, diverse and inclusive working environment. We aim for our workforce to be representative of European society and strongly welcome applications from all qualified candidates. We actively seek to create a workplace where each staff member feels valued and respected, can give their best and can develop to their full potential. (Reference: Call for interest 389552)

To promote diversity and establish a geographically balanced pool of candidates, we strongly encourage applicants from Member States which are currently underrepresented in the European Commission workforce to apply. These Member States are currently Austria, Cyprus, the Czech Republic, Denmark, the Netherlands, Estonia, Finland, Germany, Ireland, Luxembourg, Malta, Poland, Portugal, Slovakia and Sweden 1. Recruitment will however remain strictly based on the merits of all applicants and no positions will be reserved for nationals of any specific Member State.

For more information ec.europa.eu/work-with-us

STAFF RECRUITED ON CONTRACTS

In addition to permanent officials, the European Commission offers non-permanent positions. There are two categories of non-permanent staff:

> •

temporary agents are recruited to fill vacant positions for a set amount of time or

to perform highly specialised tasks.

> •

contract agents may provide additional capacity in specialised fields where an

insufficient number of officials is available or carry out a number of administrative or manual tasks. They are generally recruited for fixed-term contracts (maximum 6 years in any EU Institution), but in some cases they can be offered contracts for an indefinite duration (in offices, agencies, delegations or representations).

For more information on different staff categories

> 1Please note that the list of underrepresented Member States may be subject to future amendment based on potential data changes over time.

(Reference: Call for interest 389552)

# Secretary to the Head of Representation

# in DG Communication of the European Commission

Job title : Administrative Agent - Secretary to the Head of Representation

Domain: Communication and Publication

Where : Unit COMM.C.DU – Representation in Dublin, Ireland

Function Group : FG II

Contract Type : 3a

Express your interest until : 31/08/2026 - 12.00 (noon, Brussels time)

WE ARE

DG Communication (DG COMM), as a corporate communication service, promotes the policy

priorities of the European Commission and contributes to bringing Europe closer to citizens. The

Representations in all Member States play a crucial role in this. Their main tasks are:

• Support the President and the Members of the Commission by reinforcing the political and

media profile of the European Commission in the Member States, including the preparation,

organisation and follow up of visits of the members of the College. Representing the

European Commission in the respective Member State towards national, regional and local

authorities, media, stakeholders and citizens.

• Country-specific Economic and Political Information and Analysis: Representations provide

the Commission with in-depth, accurate and timely information and analysis regarding

relevant developments in the Member States and the views of the Government and, political

parties, think tanks and civil society.

• Press and Media Communications: in cooperation with the Spokesperson's Service,

Representations communicate on behalf of the Commission.

• Outreach to Citizens: Representations provide outreach and communication to citizens and

stakeholders/multipliers in the Member States, by managing information networks and by

explaining the policy priorities of the Commission in a local context.

WE PROPOSE

The Representation in Ireland is seeking to hire a Contract Agent FG II to fill the role of

Administrative Agent to the Head of Representation.

The position will consist of:

• Providing administrative and organisational support to the Head of Representation;

- Take note and prepare meeting minutes; write and type correspondence of the Head of

Representation.

- Coordinate briefings for Head of Representation’s meetings and speaking engagements and search for specific and thematic documents.

- Supervise the preparation of all medium for meetings to which the Head of Representation (Reference: Call for interest 389552)

has to assist (including documental medium).

- Organisation of trips, hotel reservations, transports, mission orders and costs declarations.

• Providing administrative and organisational support to the Representation.

- Carry out various administrative tasks and monitor the use of Representation’s applications for document management, time management and missions.

- Follow-up of mail and emails of the Representation (recording, distribution, filling,

archiving), mailing lists management, updating of addresses databases.

- Ensure the good general administrative management of the Representation

• Contribute to a good communication within the Representation.

- Ensure the good internal coordination and communication between the Head of

Representation and the different sections.

• Ensure the logistical support in the organisation of meetings, lunches, exhibitions, conferences,

visits: rooms reservations, gathering of working documents as well as the follow-up (minutes

management, welcome and information to visitors).

WE LOOK FOR

We are looking for an administrative agent for the position of Secretary to the Head of Representation.

The ideal profile for the job is a highly motivated and enthusiastic individual with the following

skills to support and assist the Head of the Representation, in order to contribute to the good

functioning of the Representation:

• Strong organisational and administrative skills including the ability to provide operational

support, information and document management and communication and logistical

support.

• Ability to co-ordinate events and activities, notably in the primary role as secretary to the Head of the Representation

• Ability to work effectively with range of external partners, including Representation

contractors, Irish Government departments, embassies, stakeholders, journalists and

citizens;

• Ability to liaise with Commission headquarters, including Cabinets;

• Strong administrative skills, including note taking at meetings and ensuring the follow up of

actions;

• Strong IT skills, including Teams, SharePoint, Word, Excel and Outlook and ability to learn

new and existing Commission IT tools;

• Excellent knowledge of English (C1 level). Knowledge of Irish language would be an

advantage;

• Organisation of events and meetings, including with external counterparts;

• Ability to multi-task and willingness to take on new duties. (Reference: Call for interest 389552)

HOW TO EXPRESS YOUR INTEREST?

With a view to guaranteeing equal access to all, the Commission recruits from an open database of spontaneous applications. The present call for interest aims at helping the recruiters to identify potentially interested candidates within this database.

In practice, to express your interest, please follow the subsequent two steps:

1. If you are not registered yet in the open EPSO database, please do so at the following address: CAST Permanent . Please select, under selection procedures for contract agents, the

CAST permanent profile that best suits your education and experience.

2. You should send your documents in a single pdf in the following order: 1. your CV 2. completed application form. Please send these documents by the publication deadline to [email protected]

indicating the call for interest reference 389552 in the subject.

No applications will be accepted after the publication deadline. (Reference: Call for interest 389552)

## ANNEX

## 1. Selection

 Am I eligible to apply?

You must meet the following eligibility criteria when you validate your application :

Our rules provide that you can only be recruited as a contract agent at the European Commission if you:

General criteria:

• Are a citizen of a Member State of the EU and enjoy full rights as a citizen;

• Have fulfilled any obligations imposed by applicable laws concerning military service;

Salary at this grade

Basic monthly salary at FGII runs from €2,715 (step 1) to €3,072 (top step), giving an annual range of roughly €32,580 to €36,864 before tax and allowances. Steps increase automatically every two years; the figures here are taken from the salary grid in the EU Staff Regulations.

Eligible staff posted away from their country of nationality also receive an expatriation allowance worth 16% of basic salary (around €434 per month at step 1 of FGII) together with household, dependent-child, and education allowances where applicable. Take-home pay is then adjusted by the country correction coefficient for Dublin. For a worked example see our correction coefficients guide and the EU salaries overview.

Application timeline

This vacancy was first listed on 16 July 2026, 10 days ago.

The application deadline is 31 August 2026, 34 days from today. Late applications are not accepted, so submit through the official EU Careers portal well in advance.

Last verified against the EU Careers feed on 24 July 2026 (2 days ago).

Where to learn more

For full responsibilities, requirements, and career progression at FGII see our FGII grade page; for headcount, mission, and other open vacancies at European Commission see the European Commission institution page; for the cost of living, correction coefficient, and other postings in Dublin see our Dublin location page; for related vacancies in the Communication field browse our Communication domain page.

New to EU careers? Our beginner's guide walks through entry routes, EPSO competitions, and what to prepare. For application logistics see application tips and EPSO competitions.