Policy Coordinator - European Commission (AD5, Brussels)

About this position

The summary below is published by European Commission on the official vacancy notice. Our own analysis — salary realism, comparable openings, career trajectory, language profile — follows further down the page.

Key responsibilities

According to the vacancy notice, the role centres on the following duties:

• Act as European Commission Representative within the Secretariat of the Ukraine Donor Platform
• Support coordination between donors, Ukrainian authorities and international partners
• Collect, process and analyze data related to donor support and Ukraine's recovery needs
• Prepare and support follow-up of meetings of the Steering Committee, Experts Group and other coordination formats
• Draft background documents, agendas, minutes and follow-up notes
• Support negotiations and technical discussions with international partners, G7+ countries, international financial institutions and Ukrainian authorities
• Prepare briefings, notes and reports for senior Commission staff and Secretariat leadership
• Contribute to the Secretariat's communication and visibility work

Are you eligible?

Check these requirements from the notice before investing time in an application:

• Experience: Proven experience in EU external relations, notably in the context of the European Neighbourhood Policy, Ukraine-related policies and international donor coordination mechanisms; strong experience in institutional representation, including representation of the European Commission in interinstitutional settings, international coordination platforms, Council working parties and meetings with senio…
• Key skills: Flexibility, responsiveness and ability to work in fast-moving, politically sensitive and high-pressure environment, Excellent analytical skills and sound political judgement, Ability to navigate complex policy and operational issues related to Ukraine's recovery, reconstruction, reform and EU pre-accession process, Sound understanding of international relations, multilateral cooperation frameworks and mandates of international organisations and international financial institutions, Ability to chair and facilitate coordination meetings, Strong drafting skills for high-level briefings, aide-mémoires, speaking points, notes, reports, minutes and communication material, Excellent organisational skills and ability to manage multiple tasks and competing priorities simultaneously, Good communication and interpersonal skills, including assertiveness, diplomatic awareness, Ability to communicate effectively with senior-level stakeholders in a multicultural environment

Contract and working arrangements

Contract duration: Fixed-term contract (maximum 6 years).

Working arrangements: Flexible working conditions including the possibility of teleworking.

Hiring unit: Unit DG ENEST.D.TF – Secretariat of the Ukraine Donor Platform, Directorate-General for Enlargement and Eastern Neighbo….

Position details

Reference

ENEST/COM/2026/1088

Directorate-General

ENEST - Enlargement and the Eastern Neighbourhood

Vacancy Notice

Download PDF

Last Verified

27 August 2026

Position overview

This is the official EU Careers listing for Policy Coordinator at European Commission based in Brussels at the AD5 grade level (Temporary Agent). The vacancy reference is ENEST/COM/2026/1088. It is hosted by ENEST - Enlargement and the Eastern Neighbourhood, the Directorate-General responsible for this policy area. The role falls under the External Relations domain.

MAKE A DIFFERENCE - JOIN THE EUROPEAN COMMISSION

Do you want to help shape the future of the European Union? Make the planet greener, promote a fairer society, or support businesses and innovation across the EU? Then come and work for the European Commission where you can really make a difference!

Commission staff are a diverse group of people, who are motivated to help make Europe – and the world – a better place. They come from the 27 Member States of the European Union. Different nationalities, backgrounds, languages and cultures make the Commission a vibrant and inclusive place to work.

WE OFFER GREAT JOBS AND GREAT WORKING CONDITIONS:

- Interesting and challenging jobs with plenty of opportunities for training and acquiring new skills and competencies throughout your whole career

- Opportunities to move between different policy areas throughout your career

- A package of flexible working conditions including the possibility of teleworking – we care about your work-life balance

- A competitive financial package, including comprehensive healthcare, accident and pension schemes

- A multilingual, multicultural workplace where personal and career development are strongly promoted

- Multilingual schools for your children

We recruit from a wide range of backgrounds and actively promote diversity and inclusion:

We do not only recruit political scientists and lawyers but are also looking for all kinds of profiles, including scientists, linguists, IT experts, data analysts and economists, as well as drivers and engineers.

We are committed to equal opportunities and to fostering a rich, diverse and inclusive working environment. We aim for our workforce to be representative of European society and strongly welcome applications from all qualified candidates. We actively seek to create a workplace where each staff member feels valued and respected, can give their best and can develop to their full potential. 2ENEST/COM/2026/1088

To promote diversity and establish a geographically balanced pool of candidates, we strongly encourage applicants from Member States which are currently underrepresented in the European Commission workforce to apply. These Member States are currently Austria, the Czech Republic, Denmark, the Netherlands, Estonia, Finland, Germany, Ireland, Latvia, Luxembourg, Malta, Poland, Slovakia and Sweden 1. Recruitment will however remain strictly based on the merits of all applicants and no positions will be reserved for nationals of any specific Member State.

For more information ec.europa.eu/work-with-us

STAFF RECRUITED ON CONTRACTS

In addition to permanent officials, the European Commission offers non-permanent positions. There are two categories of non-permanent staff:

temporary agents are recruited to fill vacant positions for a set amount of time or

to perform highly specialised tasks.

contract agents may provide additional capacity in specialised fields where an

insufficient number of officials is available or carry out a number of administrative or manual tasks. They are generally recruited for fixed-term contracts (maximum 6 years in any EU Institution), but in some cases they can be offered contracts for an indefinite duration (in offices, agencies, delegations or representations).

For more information on different staff categories

1 Please note that the list of underrepresented Member States may be subject to future amendment based on potential data changes over time.

3ENEST/COM/2026/1088

Policy Coordinator

Directorate-General for Enlargement and Eastern Neighbourhood (ENEST) of the European Commission

Selection reference: ENEST/COM/2026/1088

Domain: External Relations

Where : Unit DG ENEST.D.TF – Secretariat of the Ukraine Donor Platform

Staff category and Function Group : Temporary agent 2b – Administrator

Grade range: AD5-7

Publication deadline : 01.09.2026 - 12.00 (Brussels time)

WE ARE

The Secretariat of the Ukraine Donor Platform (https://ukrainedonorplatform.com) supports the

Platform and its Steering Committee in ensuring effective coordination of international assistance

to Ukraine. The team, composed mainly of secondees from Platform members, works in close

cooperation with the Government of Ukraine and international partners to facilitate donor

coordination, information exchange and policy dialogue on recovery and reconstruction. The

Secretariat prepares substantive input for, and manages the organisation of meetings at all levels;

liaises with stakeholders including international financial institutions, G7+ partners, Member States,

business and civil society; and ensures coherent communication and follow-up across the Platform.

WE PROPOSE

We offer a stimulating position for a Policy Coordinator acting as the European Commission

Representative within the Secretariat of the Ukraine Donor Platform, in a dynamic, international

and politically sensitive environment based in the Secretariat structure. The successful candidate

will contribute directly to the day-to-day functioning of the Secretariat, supporting coordination

between donors, Ukrainian authorities and international partners. He or she will assist in ensuring

the smooth flow of information across the Platform, including the collection, processing and

analysis of data related to donor support and Ukraine’s recovery needs. Together with the Head of

Unit and the team, the jobholder will support the preparation and follow-up of meetings of the

Steering Committee, Experts Group and other coordination formats, including drafting background

documents, agendas, minutes and follow-up notes. He or she will contribute to ensuring coherence

and continuity across discussions and workstreams within the Secretariat. The position includes

supporting negotiations and technical discussions with international partners, including G7+

countries, international financial institutions and Ukrainian authorities, and contributing to

consensus-building among stakeholders in coordination with other Secretariat members. The

successful candidate will prepare briefings, notes and reports for senior Commission staff and

Secretariat leadership, and contribute to ensuring timely and high-quality inputs for meetings, 4ENEST/COM/2026/1088

missions and high-level events such as the Ukraine May 18, 2026 3:39 PMRecovery Conference. He

or she will also contribute to the Secretariat’s communication and visibility work, helping ensure

clear and consistent messaging on the Platform’s activities and EU support to Ukraine. The role

involves close day-to-day cooperation with colleagues in the Secretariat, the EU Delegation in Kyiv,

DG ENEST and Commission services, ensuring alignment.

WE LOOK FOR

A motivated, reliable and resilient colleague who has:

- flexibility, responsiveness and the ability to work effectively in a fast-moving, politically sensitive

and high-pressure environment, while maintaining accuracy, discretion and consistency in outputs;

- excellent analytical skills and sound political judgement, with the ability to navigate complex

policy and operational issues related to Ukraine’s recovery, reconstruction, reform and EU pre-

accession process;

- proven experience in EU external relations, notably in the context of the European Neighbourhood

Policy, Ukraine-related policies and international donor coordination mechanisms;

- strong experience in institutional representation, including representation of the European

Commission in interinstitutional settings, international coordination platforms, Council working

parties and meetings with senior officials, ministers and international partners;

- proven negotiation and coordination skills, including the ability to steer discussions among

Commission services, EU Member States, G7+ countries, Ukrainian authorities, international

organisations and international financial institutions;

- sound understanding of international relations, multilateral cooperation frameworks and the

mandates and working methods of international organisations and international financial

institutions;

- demonstrated ability to coordinate politically visible and strategically important files, including

high-level meetings, ministerial events, international conferences, missions and donor coordination

activities;

- the ability to chair and facilitate coordination meetings, guide stakeholders on priorities and

timelines, and ensure effective follow-up in a complex inter-service and international environment;

- strong drafting skills, with the ability to prepare high-level briefings, aide-mémoires, speaking

points, notes to the attention of senior management, reports, minutes and communication material

under tight deadlines; • experience in preparing and joining high-level meetings with governments,

international organisations, civil society representatives and other key stakeholders;

- demonstrated capacity to engage with Ukrainian authorities and donors on policy issues, reforms

and coordination matters related to recovery and reconstruction;

- excellent organisational skills and the ability to manage multiple tasks and competing priorities

simultaneously, including in situations characterised by evolving political parameters and limited

guidance; 5ENEST/COM/2026/1088

- good communication and interpersonal skills, including assertiveness, diplomatic awareness and

the ability to communicate effectively with senior-level stakeholders in a multicultural environment;

- experience in coordinating teams or guiding colleagues in a professional setting, including the

ability to provide support, mentoring and operational coordination where required.

The DG values and promotes cross-sectoral work. The jobholder may therefore be called to

contribute to various tasks and projects in line with the needs of the unit, the directorate or the DG,

as guided by the DG’s political priorities. 6ENEST/COM/2026/1088

HOW TO EXPRESS YOUR INTEREST?

Salary at this grade

Basic monthly salary at AD5 runs from €6,153 (step 1) to €6,961 (top step), giving an annual range of roughly €73,836 to €83,532 before tax and allowances. Steps increase automatically every two years; the figures here are taken from the salary grid in the EU Staff Regulations.

Eligible staff posted away from their country of nationality also receive an expatriation allowance worth 16% of basic salary (around €984 per month at step 1 of AD5) together with household, dependent-child, and education allowances where applicable. Take-home pay is then adjusted by the country correction coefficient for Brussels. For a worked example see our correction coefficients guide and the EU salaries overview.

Application timeline

This vacancy was first listed on 20 August 2026, 8 days ago.

The application deadline is 1 September 2026, 3 days from today. Late applications are not accepted, so submit through the official EU Careers portal well in advance.

Last verified against the EU Careers feed on 27 August 2026.

Where to learn more

For full responsibilities, requirements, and career progression at AD5 see our AD5 grade page; for headcount, mission, and other open vacancies at European Commission see the European Commission institution page; for the cost of living, correction coefficient, and other postings in Brussels see our Brussels location page; for related vacancies in the External Relations field browse our External Relations domain page.

New to EU careers? Our beginner's guide walks through entry routes, EPSO competitions, and what to prepare. For application logistics see application tips and EPSO competitions.