Finance and Contracts Agents - European Commission (FGII, Brussels)

About this position

The summary below is published by European Commission on the official vacancy notice. Our own analysis — salary realism, comparable openings, career trajectory, language profile — follows further down the page.

Key responsibilities

According to the vacancy notice, the role centres on the following duties:

• Provide administrative support in the full lifecycle of procurement and contract management activities: preparing and checking documents, following up on offers received from suppliers, handling correspondence with exte…
• Draft, format and track contracts and related administrative documents, ensuring consistency, completeness and compliance with applicable procedures
• Act as secretariat for recruitment panels and other internal committees: organising and coordinating meetings, preparing agendas and supporting materials, taking minutes, circulating documents and following up on action…
• Assist with the coordination of multiple recruitment processes running in parallel, ensuring that deadlines are met, documents are in order, and all parties are kept informed at each stage
• Liaise with internal and external stakeholders — including suppliers, candidates and colleagues across the unit — handling administrative exchanges with accuracy and professionalism
• Use the unit's IT tools and administrative systems to register, track and report on procurement and administrative activities
• Support in budget preparation and follow-up of its implementation

Are you eligible?

Check these requirements from the notice before investing time in an application:

• Experience: Experience in providing support for administrative procedures related to procurement or contract management, including the preparation and verification of administrative documents and the processing of invoices. Proven experience in administrative support, secretariat functions or office administration or coordination activities, including organising meetings, taking minutes and following up on a…
• Languages: English (essenti…), French (advanta…)
• Key skills: Familiarity with financial and resource planning IT systems and standard office tools, with the ability to learn new administrative platforms quickly, Strong organisational skills and the ability to coordinate several processes under time pressure, maintaining accuracy and attention to detail throughout, A proactive and dependable approach, with the ability to anticipate needs, flag issues early and follow through on commitments without requiring close supervision, Good interpersonal and communication skills, with the ability to liaise professionally with a range of internal and external contacts
• Eligibility: Must be a citizen of a Member State of the EU and enjoy full rights as a citizen; have fulfilled any obligations imposed by applicable laws concerning military service; be physically fit to perform the duties linked to the position; produce the appropriate character references as to suitability for the performance of the duties; have passed an EPSO CAST in the relevant Function Group for this pos…

Contract and working arrangements

Contract duration: Fixed-term contract (maximum 6 years in any EU Institution).

Working arrangements: Flexible working conditions including the possibility of teleworking.

Hiring unit: Unit SRD.2, 'Digital Solutions, Data and Information Management', DG MOVE and DG ENER Shared Resource Directorate, Brus….

Position details

Reference

EC/2026/MOVE/518804

Directorate-General

MOVE - Mobility and Transport

Vacancy Notice

Download PDF

Last Verified

24 July 2026

Position overview

This is the official EU Careers listing for Finance and Contracts Agents at European Commission based in Brussels at the FGII grade level (Contract Agent). The vacancy reference is EC/2026/MOVE/518804. It is hosted by MOVE - Mobility and Transport, the Directorate-General responsible for this policy area. The role falls under the Transport domain.

MAKE A DIFFERENCE - JOIN THE EUROPEAN COMMISSION

Do you want to help shape the future of the European Union? Make the planet greener, promote a fairer society, or support businesses and innovation across the EU? Then come and work for the European Commission where you can really make a difference!

Commission staff are a diverse group of people, who are motivated to help make Europe – and the world – a better place. They come from the 27 Member States of the European Union. Different nationalities, backgrounds, languages and cultures make the Commission a vibrant and inclusive place to work.

WE OFFER GREAT JOBS AND GREAT WORKING CONDITIONS:

• Interesting and challenging positions with plenty of opportunities for training and acquiring new skills and competencies throughout your whole career

• Opportunities to move between different policy areas throughout your career

• A package of flexible working conditions including the possibility of teleworking – we care about your work-life balance

• A competitive financial package, including comprehensive healthcare, accident and pension schemes

• A multilingual, multicultural workplace where personal and career development are strongly promoted

• Multilingual schools for your children

We recruit from a wide range of backgrounds and actively promote diversity and inclusion:

We do not only recruit political scientists and lawyers but are also looking for all kinds of profiles, including scientists, linguists, IT experts, data analysts and economists, as well as drivers and engineers.

We are committed to equal opportunities and to fostering a rich, diverse and inclusive working environment. We aim for our workforce to be representative of European society and strongly welcome applications from all qualified candidates. We actively seek to create a workplace where (Reference: Call for interest EC/2026/MOVE/518804)

each staff member feels valued and respected, can give their best and can develop to their full potential.

To promote diversity and establish a geographically balanced pool of candidates, we strongly encourage applicants from Member States which are currently underrepresented in the European Commission workforce to apply. These Member States are currently Austria, the Czech Republic, Denmark, the Netherlands, Estonia, Finland, Germany, Ireland, Latvia, Luxembourg, Malta, Poland, Slovakia and Sweden 1. Recruitment will however remain strictly based on the merits of all applicants and no positions will be reserved for nationals of any specific Member State.

For more information ec.europa.eu/work-with-us

STAFF RECRUITED ON CONTRACTS

> In addition to permanent officials, the European Commission offers non-permanent positions.

There are two categories of non-permanent staff:

> •

temporary agents are recruited to fill vacant positions for a set amount of time or

to perform highly specialised tasks.

> •

contract agents may provide additional capacity in specialised fields where an

insufficient number of officials is available or carry out a number of administrative or manual tasks. They are generally recruited for fixed-term contracts (maximum 6 years in any EU Institution), but in some cases they can be offered contracts for an indefinite duration (in offices, agencies, delegations or representations).

For more information on different staff categories (Reference: Call for interest EC/2026/MOVE/518804)

# Finance and Contracts Agent

# in DG MOVE - European Commission

Job title: Finance and Contracts Agent

Domain: Transport policies and Energy policies

Where : Unit SRD.2, “Digital Solutions, Data and Information Management”, Brussels

Function Group : FG II

Contract Type : 3b

Express your interest until : 27.07.2026 - 12.00 (noon, Brussels time)

WE ARE

The European Commission's Directorate-General for Mobility and Transport (DG MOVE) and

Directorate-General for Energy (DG ENER) shape the digital future of our transport and energy

sectors. DG MOVE and DG ENER Shared Resource Directorate is a common service whose mission

is to contribute to the operations of both Directorates-General through management and support

on audit, internal control and assurance; budget and financial transactions, supervision of

decentralised agencies; IT systems and security, and management of information resources.

Unit SRD.2 - Digital Solutions, Data and Information Management is responsible for developing

secure information systems for DG MOVE and DG ENER-Brussels, aligning with strategic goals,

legislation, and Commission rules. The unit is also leading the digital transformation towards a

data-driven administration per the EC Digital Strategy. Additionally, the unit manages security,

business continuity, and document and information management for DG MOVE and DG ENER

Brussels.

WE PROPOSE

As Finance and Contracts Agent, you will play a key operational role in keeping the unit's

procurement activities for external service providers running smoothly and on time. You will be the

organisational backbone of a busy team managing multiple processes — from the preparation and

follow-up of contracts to the coordination of recruitment panels, for which you will act as

secretariat.

Your main responsibilities will include:

• Provide administrative support in the full lifecycle of procurement and contract management activities: preparing and checking documents, following up on offers received from suppliers, handling correspondence with external providers, processing invoices, and (Reference: Call for interest EC/2026/MOVE/518804)

maintaining accurate and up-to-date contract records.

• Draft, format and track contracts and related administrative documents, ensuring

consistency, completeness and compliance with applicable procedures.

• Act as secretariat for recruitment panels and other internal committees: organising and

coordinating meetings, preparing agendas and supporting materials, taking minutes,

circulating documents and following up on action points.

• Assist with the coordination of multiple recruitment processes running in parallel, ensuring that deadlines are met, documents are in order, and all parties are kept informed at each stage.

• Liaise with internal and external stakeholders — including suppliers, candidates and

colleagues across the unit — handling administrative exchanges with accuracy and

professionalism.

• Use the unit's IT tools and administrative systems to register, track and report on

procurement and administrative activities.

• Support in budget preparation and follow-up of its implementation

WE LOOK FOR

We are looking for a well-organised, reliable and detail-oriented colleague with a strong sense of

responsibility and the ability to manage several tasks simultaneously without losing precision or

oversight.

The successful candidate would be expected to have:

• Experience in providing support for administrative procedures related to procurement or contract management, including the preparation and verification of administrative documents and the processing of invoices.

• Familiarity with financial and resource planning IT systems and standard office tools, with the ability to learn new administrative platforms quickly.

• Proven experience in administrative support, secretariat functions or office administration or coordination activities, including organising meetings, taking minutes and following up on action points.

• Strong organisational skills and the ability to coordinate several processes under time

pressure, maintaining accuracy and attention to detail throughout.

• A proactive and dependable approach, with the ability to anticipate needs, flag issues early

and follow through on commitments without requiring close supervision.

• Good interpersonal and communication skills, with the ability to liaise professionally with a

range of internal and external contacts.

• Proficiency in English is essential; knowledge of French is advantageous.

HOW TO EXPRESS YOUR INTEREST? (Reference: Call for interest EC/2026/MOVE/518804)

With a view to guaranteeing equal access to all, the Commission recruits from an open database of spontaneous applications. The present call for interests aims at helping the recruiters to identify potentially interested candidates within this database.

In practice, to express your interest, please follow the subsequent two steps:

1. If you are not registered yet in the open EPSO database, please do so at the following address: CAST Permanent . Please select under selection procedures for contract agent the

CAST permanent profile that best suits your education and experience.

2. You should send your documents in a single pdf in the following order: 1. your CV 2. completed application form. Please send these documents by the publication deadline to [email protected] indicating the call for interest reference

EC/2026/MOVE/518804 in the subject.

No applications will be accepted after the publication deadline. (Reference: Call for interest EC/2026/MOVE/518804)

# ANNEX

# 1. Selection

 Am I eligible to apply?

You must meet the following eligibility criteria when you validate your application :

Our rules provide that you can only be recruited as a contract agent at the European Commission if you:

General criteria:

• Are a citizen of a Member State of the EU and enjoy full rights as a citizen;

• Have fulfilled any obligations imposed by applicable laws concerning military service;

• Are physically fit to perform the duties linked to the position;

• Produce the appropriate character references as to suitability for the performance of the duties.

• Have passed an EPSO CAST in the relevant Function Group for this position. At the stage of the application, it is sufficient to be registered in the EPSO CAST data base.

Qualifications:

Salary at this grade

Basic monthly salary at FGII runs from €2,715 (step 1) to €3,072 (top step), giving an annual range of roughly €32,580 to €36,864 before tax and allowances. Steps increase automatically every two years; the figures here are taken from the salary grid in the EU Staff Regulations.

Eligible staff posted away from their country of nationality also receive an expatriation allowance worth 16% of basic salary (around €434 per month at step 1 of FGII) together with household, dependent-child, and education allowances where applicable. Take-home pay is then adjusted by the country correction coefficient for Brussels. For a worked example see our correction coefficients guide and the EU salaries overview.

Application timeline

This vacancy was first listed on 7 July 2026, 19 days ago.

The deadline of 27 July 2026 has now passed and this position is no longer accepting applications. Browse other current openings via the links below.

Last verified against the EU Careers feed on 24 July 2026 (2 days ago).

Where to learn more

For full responsibilities, requirements, and career progression at FGII see our FGII grade page; for headcount, mission, and other open vacancies at European Commission see the European Commission institution page; for the cost of living, correction coefficient, and other postings in Brussels see our Brussels location page; for related vacancies in the Transport field browse our Transport domain page.

New to EU careers? Our beginner's guide walks through entry routes, EPSO competitions, and what to prepare. For application logistics see application tips and EPSO competitions.