Budget, Finance and Procurement Assistant - European Commission (FGIII, Brussels)

About this position

The summary below is published by European Commission on the official vacancy notice. Our own analysis — salary realism, comparable openings, career trajectory, language profile — follows further down the page.

Key responsibilities

According to the vacancy notice, the role centres on the following duties:

• Assisting the procurement team in preparing, launching, evaluating, awarding, and managing calls for tender and contracts
• Supporting the negotiation of contracts with vendors
• Drafting and following up on contractual and administrative documents
• Helping manage complaints related to IT licences and services
• Coordinating with internal teams, EU institutions, suppliers, and external providers
• Contributing to budget preparation and reporting, and ensuring compliance with financial rules, procurement procedures, control standards, and audit requirements
• Assisting the data protection team, including handling access-to-document requests
• Supporting the procurement team with matters related to hardware procurement

Are you eligible?

Check these requirements from the notice before investing time in an application:

• Education: Post-secondary education attested by a diploma OR secondary education attested by a diploma giving access to post-secondary education
• Experience: At least three years of solid experience in financial, contract management and public procurement procedures, including designing and drafting technical specifications, tender evaluation, and supplier selection
• Languages: English (C1), French (B2)
• Key skills: Knowledge of EU Financial Regulation and Commission's public procurement rules and procedures, Strong analytical skills with ability to resolve complex contractual issues, Contract management and supervision experience, Familiarity with Commission's procurement and financial management IT platforms (Summa, eProcurement, eContracting, PPMT), Ability to manage contacts with internal and external stakeholders, Strong communication, interpersonal, and organisational skills, Detail-oriented, results-driven approach
• Eligibility: Citizen of an EU Member State enjoying full rights as a citizen; fulfilled obligations concerning military service; physically fit to perform duties; appropriate character references; passed EPSO CAST in Function Group III

Selection process

The notice describes the following selection steps:

• Registration in EPSO CAST database
• Selection of candidates from database
• Interview with selection panel

Contract and working arrangements

Contract duration: 1 year.

Working arrangements: Brussels.

Hiring unit: DIGIT.C.2 - Digital Workplace Foundation.

Position details

Reference

EC-2026-DIGIT-524214

Directorate-General

DIGIT – Digital Services

Vacancy Notice

Download PDF

Last Verified

10 August 2026

Position overview

This is the official EU Careers listing for Budget, Finance and Procurement Assistant at European Commission based in Brussels at the FGIII grade level (Contract Agent). The vacancy reference is EC-2026-DIGIT-524214. It is hosted by DIGIT – Digital Services, the Directorate-General responsible for this policy area. The role falls under the Financial Assistance domain.

Budget, Finance and Procurement

Assistant

in DG DIGIT of the European Commission

Job title*: Budget, Finance and Procurement Assistant

Domain: Financial assistance

Where : DIGIT.C.2 - Digital Workplace Foundation, Brussels

Function Group : FG III

Contract Type : 3b

Express your interest until : 04.09.2026 - 12.00 (noon, Brussels time)

WE ARE

In line with the European Commission’s renewed digital ambition for 2026, DIGIT supports the

continued transformation towards a modern, secure, data-driven and user-centric

administration. Within this framework, DIGIT.C.2 plays a key role in delivering cost-effective,

integrated digital workplace and mobile IT solutions that enable Commission staff to

collaborate efficiently, process information effectively and work seamlessly anywhere, at any

time and on any corporate device.

The Unit contributes to the implementation of the Commission’s digital workplace strategy by

ensuring a high-quality user experience combined with fit-for-purpose security and strong

operational reliability. It provides and manages core office automation and endpoint services,

including corporate email, intranet-related enabling services, anti-malware protection, asset

management, and the provision and support of fixed and mobile computing devices and

peripherals.

Through its product management responsibilities, DIGIT.C.2 selects, procures, deploys and

supports workplace equipment, system software and integrated software packages for

corporate endpoints. It also contributes to the technical management of relevant framework

contracts and licence agreements, in close cooperation with the competent procurement and

contract management services.

WE PROPOSE

DIGIT.C.2 is seeking to hire one Budget, Finance and Procurement Assistant.

We propose an attractive and challenging position combining procurement, data protection,

contract, and financial management responsibilities within a dynamic, collaborative, and motivated

team. (Reference: Call for interest EC-2026-DIGIT-524214)

The successful candidate will support the management of projects, notably in IT domain, while

ensuring the smooth implementation of procurement and contract workflows. Main duties include:

- Assisting the procurement team in preparing, launching, evaluating, awarding, and

managing calls for tender and contracts;

- Supporting the negotiation of contracts with vendors;

- Drafting and following up on contractual and administrative documents;

- Helping manage complaints related to IT licences and services;

- Coordinating with internal teams, EU institutions, suppliers, and external providers;

- Contributing to budget preparation and reporting, and ensuring compliance with

financial rules, procurement procedures, control standards, and audit requirements;

- Assisting the data protection team, including handling access-to-document requests;

- Supporting the procurement team with matters related to hardware procurement.

WE LOOK FOR

We are looking for an enthusiastic, dynamic, and reliable colleague who is open to dealing with workload and time pressure challenges. The ideal candidate will have at least three years of solid experience in the financial, contract management and public procurement procedures, including designing and drafting technical specifications, tender evaluation, and supplier selection.

The ideal profile for the job is:

- A good knowledge of the EU Financial Regulation, the legal frameworks governing

external relations, and the Commission's public procurement rules and procedures, with

the ability to adapt procurement strategy to a wide range of evolving needs;

- Strong analytical skills, with a proven ability to resolve complex contractual issues and

deliver reliably, even under pressure;

- A resourceful, improvement-driven mindset, able to learn from past procedures and

turn that insight into better procurement strategies

- Experience in contract management and supervision (notably quality, deadlines, and

expenditure);

- Familiarity with the Commission's procurement and financial management IT

platforms (such as Summa, eProcurement, eContracting, and PPMT) would be an

advantage, along with a keen interest in using new IT tools to improve efficiency;

- The ability to manage contacts efficiently with a variety of internal and external

stakeholders, including EU institutions, suppliers, and external providers.

- Strong will to learn and to contribute to the continuous improvement of processes and governance procedures

We're looking for a proactive, motivated colleague with strong communication, interpersonal,

and organisational skills, a can-do attitude, and openness to change. Able to work well

independently and in a team under the Deputy HoU's supervision, you bring a results-driven,

detail-oriented approach focused on end-user needs .

A very good command of English is essential; knowledge of French, would be an advantage.

Prior experience within the EU institutions is desirable. (Reference: Call for interest EC-2026-DIGIT-524214)

HOW TO EXPRESS YOUR INTEREST?

With a view to guaranteeing equal access to all, the Commission recruits from an open database of spontaneous applications. The present call for interests aims at helping the recruiters to identify potentially interested candidates within this database.

In practice, to express your interest, please follow the subsequent two steps:

1. If you are not registered yet in the open EPSO database, please do so at the following address: CAST Permanent . Please select under selection procedures for contract agent the

CAST permanent profile that best suits your education and experience.

> 2.

You should send your documents in a single pdf in the following order: 1. your CV 2. completed application form. Please send these documents by the publication deadline to [email protected]

indicating the call for interest reference E C-2026-DIGIT-524214 in the subject.

No applications will be accepted after the publication deadline. (Reference: Call for interest EC-2026-DIGIT-524214)

ANNEX

1. Selection

 Am I eligible to apply?

You must meet the following eligibility criteria when you validate your application :

Our rules provide that you can only be recruited as a contract agent at the European Commission if you:

General criteria:

• Are a citizen of a Member State of the EU and enjoy full rights as a citizen;

• Have fulfilled any obligations imposed by applicable laws concerning military service;

• Are physically fit to perform the duties linked to the position;

• Produce the appropriate character references as to suitability for the performance of the duties.

• Have passed an EPSO CAST in the relevant Function Group for this position. At the stage of the application, it is sufficient to be registered in the EPSO CAST data base.

Qualifications:

(a) Have a level of post-secondary education attested by a diploma OR

(b) a level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least three years.

Only qualifications issued or recognised as equivalent by EU Member State authorities (e.g. by the Ministry of Education) will be accepted.

Languages:

• have a thorough knowledge (minimum level C1) of one of the 24 official languages of the EU 1

• AND have a satisfactory knowledge (minimum level B2) 2 of a second official language of the EU, to the extent necessary for the performance of the duties.

 What about the selection steps?

The selecting unit chooses from the EPSO database 3 candidates with the appropriate profile and

invites them to an interview. For the interview a selection panel is set-up to assess the best

> 1 The official languages of the European Union are: BG (Bulgarian), CS (Czech), DA (Danish), DE (German), EL (Greek), EN (English), ES (Spanish), ET (Estonian), FI (Finnish), FR (French), GA (Irish), HR (Croatian), HU (Hungarian), IT (Italian), LT (Lithuanian), LV (Latvian), MT (Maltese), NL (Dutch), PL (Polish), PT (Portuguese), RO (Romanian), SK (Slovak), SL (Slovenian), SV (Swedish). > 2For details on language levels, please see the Common European Framework of Reference for Languages (https://europass.cedefop.europa.eu/en/resources/european-language-levels-cefr).

(Reference: Call for interest EC-2026-DIGIT-524214)

candidates. Due to the large volume of applications that we may receive only candidates selected for the interview will be notified.

For operational reasons and in order to complete the selection procedure as quickly as possible in the interest of the candidates and of the institution, the selection procedure will be carried out in English and possibly in a second official language.

> 3Therefore, candidates who did not pass already a CAST on the level Function Group III, should register their profile at this address https://eu-careers.europa.eu/en/Cast-Permanent

(Reference: Call for interest EC-2026-DIGIT-524214)

2. Recruitment

The candidate selected for recruitment will be requested to provide documentary evidence in support of the statements made in the database and, where relevant, the call for interest.

The successful candidate will be required to undergo a mandatory pre-recruitment medical check-up carried out by the Commission.

 Type of contract and working conditions

The place of employment will be in Brussels.

The successful candidate will be engaged as a contract agent under Article 3(b) of the

Conditions of Employment of Other Servants , in function group FG III. General information on

Contract Agents can be found at this link .

The grade or proposed grade range, as well as the step in that grade, will be defined on the basis of the candidates’ previous professional experience, in accordance with Commission Decision

C(2017)6760 laying down the criteria applicable to classification in step on engagement.

The duration of the first contract will be 1 year. Subjec

Salary at this grade

Basic monthly salary at FGIII runs from €3,476 (step 1) to €3,932 (top step), giving an annual range of roughly €41,712 to €47,184 before tax and allowances. Steps increase automatically every two years; the figures here are taken from the salary grid in the EU Staff Regulations.

Eligible staff posted away from their country of nationality also receive an expatriation allowance worth 16% of basic salary (around €556 per month at step 1 of FGIII) together with household, dependent-child, and education allowances where applicable. Take-home pay is then adjusted by the country correction coefficient for Brussels. For a worked example see our correction coefficients guide and the EU salaries overview.

Application timeline

This vacancy was first listed on 10 August 2026, today.

The application deadline is 4 September 2026, 23 days from today. Late applications are not accepted, so submit through the official EU Careers portal well in advance.

Last verified against the EU Careers feed on 10 August 2026.

Where to learn more

For full responsibilities, requirements, and career progression at FGIII see our FGIII grade page; for headcount, mission, and other open vacancies at European Commission see the European Commission institution page; for the cost of living, correction coefficient, and other postings in Brussels see our Brussels location page; for related vacancies in the Financial Assistance field browse our Financial Assistance domain page.

New to EU careers? Our beginner's guide walks through entry routes, EPSO competitions, and what to prepare. For application logistics see application tips and EPSO competitions.