Archive Agent - Physical archives - European Commission (AST-SC1, Luxembourg)

About this position

The summary below is published by European Commission on the official vacancy notice. Our own analysis — salary realism, comparable openings, career trajectory, language profile — follows further down the page.

Key responsibilities

According to the vacancy notice, the role centres on the following duties:

• Receive and process new publications regularly
• Ensure proper storage of publications in the archive
• Create appropriate records in the archives management system
• Respond to requests to retrieve specific documents
• Manage administrative archives of the Publications Office
• Process administrative archives according to EC's common retention list
• Collaborate with DMO on archive destruction or transfer to Historical Archives

Are you eligible?

Check these requirements from the notice before investing time in an application:

• Education: Post-secondary education attested by a diploma, or secondary education attested by a diploma giving access to post-secondary education
• Experience: Formal education or experience in the publishing sector, library, archive or information science domain; at least three years of appropriate professional experience if holding secondary education diploma
• Languages: English, French
• Key skills: Familiar with information technology, Passion for books, Ability to work in a proactive and autonomous way, Genuine interest in archiving and long-term preservation activities, Ability to work in a small team, Curious, inquisitive and eager to learn, Good command of English and French
• Eligibility: Citizen of a Member State of the EU and enjoy full rights as a citizen; have fulfilled any obligations imposed by applicable laws concerning military service; physically fit to perform the duties linked to the post; produce appropriate character references as to suitability for the performance of the duties

Selection process

The notice describes the following selection steps:

• Submit CV and completed application form in a single PDF

Contract and working arrangements

Contract duration: Temporary agent position.

Working arrangements: Flexible working conditions including the possibility of teleworking.

Hiring unit: Unit A4.002 - Long-term Preservation, Publications Office of the European Union, Luxembourg.

Position details

Reference

OP/COM/2026/1638

Directorate-General

OP - Publications Office

Vacancy Notice

Download PDF

Last Verified

31 August 2026

Position overview

This is the official EU Careers listing for Archive Agent - Physical archives at European Commission based in Luxembourg at the AST-SC1 grade level (Temporary Agent). The vacancy reference is OP/COM/2026/1638. It is hosted by OP - Publications Office, the Directorate-General responsible for this policy area. The role falls under the Knowledge Management & Sharing domain.

MAKE A DIFFERENCE - JOIN THE EUROPEAN COMMISSION

Do you want to help shape the future of the European Union? Make the planet greener, promote a fairer society, or support businesses and innovation across the EU? Then come and work for the European Commission where you can really make a difference!

Commission staff are a diverse group of people, who are motivated to help make Europe – and the world – a better place. They come from the 27 Member States of the European Union. Different nationalities, backgrounds, languages and cultures make the Commission a vibrant and inclusive place to work.

WE OFFER GREAT JOBS AND GREAT WORKING CONDITIONS:

- Interesting and challenging jobs with plenty of opportunities for training and acquiring new skills and competencies throughout your whole career

- Opportunities to move between different policy areas throughout your career

- A package of flexible working conditions including the possibility of teleworking – we care about your work-life balance

- A competitive financial package, including comprehensive healthcare, accident and pension schemes

- A multilingual, multicultural workplace where personal and career development are strongly promoted

- Multilingual schools for your children

We recruit from a wide range of backgrounds and actively promote diversity and inclusion:

We do not only recruit political scientists and lawyers but are also looking for all kinds of profiles, including scientists, linguists, IT experts, data analysts and economists, as well as drivers and engineers.

We are committed to equal opportunities and to fostering a rich, diverse and inclusive working environment. We aim for our workforce to be representative of European society and strongly welcome applications from all qualified candidates. We actively seek to create a workplace where each staff member feels valued and respected, can give their best and can develop to their full potential. 2OP/COM/2026/1638 Version: 21/08/2026

To promote diversity and establish a geographically balanced pool of candidates, we strongly encourage applicants from Member States which are currently underrepresented in the European Commission workforce to apply. These Member States are currently Austria, the Czech Republic, Denmark, the Netherlands, Estonia, Finland, Germany, Ireland, Latvia, Luxembourg, Malta, Poland, Slovakia and Sweden 1. Recruitment will however remain strictly based on the merits of all applicants and no positions will be reserved for nationals of any specific Member State.

For more information ec.europa.eu/work-with-us

STAFF RECRUITED ON CONTRACTS

In addition to permanent officials, the European Commission offers non-permanent positions. There are two categories of non-permanent staff:

temporary agents are recruited to fill vacant positions for a set amount of time or

to perform highly specialised tasks.

contract agents may provide additional capacity in specialised fields where an

insufficient number of officials is available or carry out a number of administrative or manual tasks. They are generally recruited for fixed-term contracts (maximum 6 years in any EU Institution), but in some cases they can be offered contracts for an indefinite duration (in offices, agencies, delegations or representations).

For more information on different staff categories

1Please note that the list of underrepresented Member States may be subject to future amendment based on potential data changes over time.

3OP/COM/2026/1638 Version: 21/08/2026

Archive Agent - Physical archives

Publications Office of the European Union

Selection reference: OP /COM/ 202 6/1638

Domain : KNOWLEDGE MANAGEMENT and SHARING

Where : Unit A4.002 - Long -term Preservation - Luxembourg

Staff category and Function Group : Temporary agent 2b - Administrative agent

Grade range: AST -SC1 /AST -SC 2

Publication deadline : 18 th September - 12.00 (Brussels time)

WE ARE

The Publications Office of the European Union is the official provider of publishing services to all

EU institutions, bodies, and agencies. As such, it is the central point of access to EU law, and also to

publications, data, research results, procurement notices and other official information. The

Publications Office therefore plays a central role in informing the public about what the EU does

and means for them, and in unlocking the power of data. Its mission is to support EU policies as a

centre of excellence for data, information and knowledge management, and to ensure that this

broad range of information is available to the public as accessible and reusable data to facilitate

transparency, economic activity and the diffusion of knowledge. The Publications Office publishes in

all the official languages of the European Union and continuously adapts its services to a rapidly

evolving technological environment (e.g. data services, cloud computing, machine learning and

artificial intelligence). Unit A.4 ‘Data, Information and Knowledge Dissemination and Preservation

Services’ is responsible for delivering library, information, and physical and digital preservation

services both to the European Commission and at the interinstitutional level. It has the key role of

ensuring that Commission staff have access to authoritative, evidence -based resources to support

them in their daily work. The unit also develops tools and services for data, information, and

knowledge dissemination and preservation for use at the Publications Office and beyond. It is made

up of two sectors: the EC Library and Long -term Preservation. The EC Library itself is split over two

sites – one in Brussels and one in Luxembourg. Its staff work collectively to ensure the timely

delivery of data and information to all its users. Through a suite of services, the unit is committed

to fostering an environment of active enquiry, idea generation, open debate and collaboration. It

works together with other libraries within the EU institutions and beyond to share experiences and

build common services where appropriate. The Long -term Preservation team, based in Luxembourg,

is responsible for preserving EU publications in both analogue and digital formats, ensuring access

not only for today but for future generations. Beyond the Commission, the unit promotes its unique

collections covering the EU project, which would be of interest to anyone researching the wider

story of EU integration.

WE PROPOSE

We propose a dynamic job as an Archive Agent in an environment where your expertise and

experience will be valued, where you can work alongside other professionals and where you will 4OP/COM/2026/1638 Version: 21/08/2026

directly contribute to ensuring the continued long -term preservation of EU law, publications and

data. You will be responsible, together with the other members of the team, to regularly receive

and properly process new publications, ensure their proper storage in the archive and create the

appropriate records in the archives management system. You will also respond to requests to

retrieve specific documents that happen on a regular basis. Since the team also manages the

administrative archives of the OP, you will also be involved in their proper storage and processing

(e.g. destruction or transfer to the Historical Archives) according to the rules of EC’s common

retention list and in collaboration with the DMO.

WE LOOK FOR

We are looking for a colleague who is interested in being part of the challenges and responsibilities

of long -term preservation of our European Project heritage, and who can bring with them energy,

commitment and ideas. The successful candidate will: - Have formal education or experience in the

publishing sector, library, archive or information science domain; - Be familiar with information

technology and a have passion for books; - Have the ability to work in a proactive and autonomous

way; - Have a genuine interest in archiving and long -term preservation activities, preferably

coupled with direct experience; - Enjoy working in a small team of fellow professionals; - Be

curious, inquisitive and eager to learn. The selected candidate will have a good command of English

and French.

HOW TO EXPRESS YOUR INTEREST?

You should send your documents in a single pdf in the following order:

1. your CV 2. completed application form.

Please send these documents by the publication deadline to OP -DIR -A-

[email protected] indicating the selection reference OP /COM/202 6/1638 in

the subject.

No applications will be accepted after the publication deadline. 5OP/COM/2026/1638 Version: 21/08/2026

ANNEX

1. Selection

➢ Am I eligible to apply?

You must meet the following eligibility criteria when you validate your application :

Our rules provide that you can only be recruited as a temporary agent at the European Commission if you:

General criteria:

- Are a citizen of a Member State of the EU and enjoy full rights as a citizen

- Have fulfilled any obligations imposed by applicable laws concerning military service

- Are physically fit to perform the duties linked to the post

- Produce the appropriate character references as to suitability for the performance of the duties.

Qualifications:

In order to be recruited for this position, you must have at least

- a level of post -secondary education attested by a diploma, or

- a level of secondary education attested by a diploma giving access to post -secondary

education , and appropriate professional experience of at least three years .

Only qualifications issued or recognised as equivalent by EU Member State authorities (e.g. by the

Ministry of Education) will be accepted. Furthermore, before recruitment, you will be required to

provide the documents that corroborate the eligibility criteria (diplomas, certificates and other

supporting documents).

Salary at this grade

Basic monthly salary at AST-SC1 runs from €3,292 (step 1) to €3,725 (top step), giving an annual range of roughly €39,504 to €44,700 before tax and allowances. Steps increase automatically every two years; the figures here are taken from the salary grid in the EU Staff Regulations.

Eligible staff posted away from their country of nationality also receive an expatriation allowance worth 16% of basic salary (around €527 per month at step 1 of AST-SC1) together with household, dependent-child, and education allowances where applicable. Take-home pay is then adjusted by the country correction coefficient for Luxembourg. For a worked example see our correction coefficients guide and the EU salaries overview.

Application timeline

This vacancy was first listed on 31 August 2026, today.

The application deadline is 18 September 2026, 17 days from today. Late applications are not accepted, so submit through the official EU Careers portal well in advance.

Last verified against the EU Careers feed on 31 August 2026.

Where to learn more

For full responsibilities, requirements, and career progression at AST-SC1 see our AST-SC1 grade page; for headcount, mission, and other open vacancies at European Commission see the European Commission institution page; for the cost of living, correction coefficient, and other postings in Luxembourg see our Luxembourg location page; for related vacancies in the Knowledge Management & Sharing field browse our Knowledge Management & Sharing domain page.

New to EU careers? Our beginner's guide walks through entry routes, EPSO competitions, and what to prepare. For application logistics see application tips and EPSO competitions.