Administrative Support Agent - European Commission (AST-SC1, Brussels)

About this position

The summary below is published by European Commission on the official vacancy notice. Our own analysis — salary realism, comparable openings, career trajectory, language profile — follows further down the page.

Key responsibilities

According to the vacancy notice, the role centres on the following duties:

• Supervise and steer selected adoption procedures initiated by DG AGRI
• Liaise with responsible policy units to ensure DG AGRI initiatives are prepared in due time and in full respect of corporate rules
• Assist other units in selecting the most appropriate procedure and draft detailed timetables up to adoption
• Monitor deadlines and advise other units on how to fill in Planning forms
• Assist other units in preparing files in Ares and Decide modules
• Contact SG, DGT and other services to help channel DG AGRI files towards successful adoption
• Participate in corporate decision-making networks
• Dispatch incoming interservice consultations to relevant units in DG AGRI

Are you eligible?

Check these requirements from the notice before investing time in an application:

• Languages: English (very go…), French (basic k…)
• Key skills: Excellent planning and coordination skills, Capacity to find quick and practical solutions to problems, Rapid and robust decision-making, Coherent prioritisation, Attention to detail and ability to spot errors, Strong culture of service, Very good team spirit, Positive approach, Ability to maintain high quality standards under tight deadlines, Good knowledge of Commission decision-making rules and procedures

Contract and working arrangements

Contract duration: temporary agent contract.

Working arrangements: possibility of teleworking.

Hiring unit: Unit I.3 - Adoption procedures, committees & expert groups, Directorate-General for Agriculture and Rural Development (….

Position details

Reference

AGRI/COM/2026/1556

Directorate-General

AGRI- Agriculture and Rural Development

Vacancy Notice

Download PDF

Last Verified

1 September 2026

Position overview

This is the official EU Careers listing for Administrative Support Agent at European Commission based in Brussels at the AST-SC1 grade level (Temporary Agent). The vacancy reference is AGRI/COM/2026/1556. It is hosted by AGRI- Agriculture and Rural Development, the Directorate-General responsible for this policy area. The role falls under the Agriculture domain.

MAKE A DIFFERENCE - JOIN THE EUROPEAN COMMISSION

Do you want to help shape the future of the European Union? Make the planet greener, promote a fairer society, or support businesses and innovation across the EU? Then come and work for the European Commission where you can really make a difference!

Commission staff are a diverse group of people, who are motivated to help make Europe – and the world – a better place. They come from the 27 Member States of the European Union. Different nationalities, backgrounds, languages and cultures make the Commission a vibrant and inclusive place to work.

WE OFFER GREAT JOBS AND GREAT WORKING CONDITIONS:

- Interesting and challenging jobs with plenty of opportunities for training and acquiring new skills and competencies throughout your whole career

- Opportunities to move between different policy areas throughout your career

- A package of flexible working conditions including the possibility of teleworking – we care about your work-life balance

- A competitive financial package, including comprehensive healthcare, accident and pension schemes

- A multilingual, multicultural workplace where personal and career development are strongly promoted

- Multilingual schools for your children

We recruit from a wide range of backgrounds and actively promote diversity and inclusion:

We do not only recruit political scientists and lawyers but are also looking for all kinds of profiles, including scientists, linguists, IT experts, data analysts and economists, as well as drivers and engineers.

We are committed to equal opportunities and to fostering a rich, diverse and inclusive working environment. We aim for our workforce to be representative of European society and strongly welcome applications from all qualified candidates. We actively seek to create a workplace where each staff member feels valued and respected, can give their best and can develop to their full potential. 2AGRI/COM/2026/1556 Version: 16/04/2026

To promote diversity and establish a geographically balanced pool of candidates, we strongly encourage applicants from Member States which are currently underrepresented in the European Commission workforce to apply. These Member States are currently Austria, the Czech Republic, Denmark, the Netherlands, Estonia, Finland, Germany, Ireland, Latvia, Luxembourg, Malta, Poland, Slovakia and Sweden 1. Recruitment will however remain strictly based on the merits of all applicants and no positions will be reserved for nationals of any specific Member State.

For more information ec.europa.eu/work-with-us

STAFF RECRUITED ON CONTRACTS

In addition to permanent officials, the European Commission offers non-permanent positions. There are two categories of non-permanent staff:

temporary agents are recruited to fill vacant positions for a set amount of time or

to perform highly specialised tasks.

contract agents may provide additional capacity in specialised fields where an

insufficient number of officials is available or carry out a number of administrative or manual tasks. They are generally recruited for fixed-term contracts (maximum 6 years in any EU Institution), but in some cases they can be offered contracts for an indefinite duration (in offices, agencies, delegations or representations).

For more information on different staff categories

1Please note that the list of underrepresented Member States may be subject to future amendment based on potential data changes over time.

3AGRI/COM/2026/1556 Version: 16/04/2026

Administrative Support Agent

Directorate - General for Agriculture and Rural Development

(DG AGRI ) of the European Commission

Selection reference: AGRI/COM/2026/1556

Domain*: Agriculture

Where : Unit I.3 - „Adoption procedures, committees & expert groups “, Brussels

Staff category and Function Group : Temporary agent 2b –Administrative agent

Grade range: AST/SC1 -2

Publication deadline : 15.09.2026 - 12.00 (Brussels time)

WE ARE

Unit AGRI -I.3 is a procedural helpdesk at the service of other units in DG AGRI. We advise and assist

the policy units in preparation of legal acts and other documents intended for adoption by the

College, providing guidance on the Commission decision -making rules and procedures. We also

ensure the proper implementation within DG AGRI of horizontal guidance on comitology and expert

groups and are responsible for organising meetings with a wide range of external stakeholders.

The unit consists of 25 staff members and is structured in 4 teams:

1) Adoptions Team (Decide Coordinators)

provides procedural support and advice to DG AGRI colleagues in the process of planning,

preparation and adoption of CAP legislation and other policy documents;

2) Meetings Team

acts as main contact point for all matters related to comitology, expert groups, including Civil

Dialogue Groups (stakeholders’ organisations) including the administrative organisation of their

meetings, and the management of the related Commission Registers;

3) Trainings and Horizontal Matters Team

develops and maintains the knowledge sharing platform MyAgriPro and contributes to

developments of internal SharePoint spaces supporting unit’s operations. Colleagues provide

tailored trainings and advise on horizontal matters such as Better Regulation requirements, Service

Level Agreement with DGT and other projects of relevance for the unit, across teams;

4) Secretariat /Interservice Consultations (ISCs) Team

provides administrative assistance to the Head of unit and other members of our unit. Colleagues

dispatch daily the incoming ISCs to all other units in DG AGRI and advise on procedural matters in

the area of ISCs.

We work in close cooperation with S ecretariat -General (SG) , Directorate -General for Interpretation

(SCIC ), D irectorate -General for Translation (D GT) and Publi cations Office ( OP ) on the above 4AGRI/COM/2026/1556 Version: 16/04/2026

subjects.

Colleagues are to some extent contributing to the work of other teams. It creates many learning

opportunities and helps fostering a positive "cross -team spirit", which makes the overall work

atmosphere very friendly. We have a very efficient system of back -up in cases of absence.

To support our teams we use internal management tools in SharePoint. They serve to share

knowledge, to assign files within the teams and to follow up on the related tasks and deadlines.

WE PROPOSE

Working in unit I.3 offers interesting and varied assignments due to its position as an interface for

adoption procedures and the logistics of meetings between different entities in DG AGRI and other

Commission services.

The successful candidate will be a team member supervising and steering selected adoption

procedures initiated by DG AGRI. He/she will be responsible for all the procedural steps taking place

in Decide (planning – interservice consultation – adoption).

Examples of tasks:

- liaise with responsible policy units to ensure that DG AGRI initiatives are prepared in due time and

in full respect of corporate rules

- assist other units in selecting the most appropriate procedure, draft detailed timetables up to

adoption and monitor deadlines

- advise other units on how to fill in a Planning form and process the files in Decide Planning in

view of their political validation

- assist other units in preparing the files in Ares and in Decide modules (Consultation and Decision)

- contact SG and DGT, and other services if needed, to help channelling DG AGRI files towards

successful adoption

- participate to corporate decision -making networks.

In addition, our new colleague will act as back -up for the secretariat and administrative support

tasks, in particular dispatching interservice consultations within DG AGRI.

- assign using Decide incoming interservice consultations to the relevant unit(s) in the DG

- launch ISCs on selected documents initiated by DG AGRI

- provide technical/procedural advice and assistance to hierarchy and DG AGRI Units involved in

ISCs

- maintain the related functional mailboxes

- assign the files from ARES to members of the Adoptions team, for their follow up

- provide as back -up the administrative support to the Head of Unit in the HR management (e.g.

managing leave and absence records) and to the unit (e.g. document management,

IT/communication correspondent). 5AGRI/COM/2026/1556 Version: 16/04/2026

WE LOOK FOR

We are looking for a motivated, pro -active and well -organized candidate with excellent planning

and coordination skills.

Our new colleague should have the capacity to find quick and practical solutions to problems.

He/she will demonstrate rapid and robust decision -making and coherent prioritisation. Attention to

detail and an eye for spotting errors are also required.

A strong culture of service, a very good team spirit, a positive approach and the ability to maintain

high quality standards also under tight deadlines are essential.

The ideal candidate should have a good knowledge of the Commission decision -making rules and

procedures and/or of the dedicated IT tools and applications (Decide, ePoetry, VISTA, ARES…). Sound

computer skills and knowledge of M365 Teams will be much appreciated.

Many training opportunities are available, including internal mentoring and a structured on -the -job

training by the team. A proven experience as a “Legislative / Decide Coordinator”, would be an

asset.

Experience in working on collaborative spaces, web editing or communication is valuable for the

job.

As the position offered involves many contacts within the whole of DG AGRI, the Secretariat

General and DGT, a very good command of English and a basic knowledge of French (both oral and

written) is essential.

We are looking forward to meeting you! 6AGRI/COM/2026/1556 Version: 16/04/2026

HOW TO EXPRESS YOUR INTEREST?

You should send your documents in a single pdf in the following order:

1. your CV

2.

Salary at this grade

Basic monthly salary at AST-SC1 runs from €3,292 (step 1) to €3,725 (top step), giving an annual range of roughly €39,504 to €44,700 before tax and allowances. Steps increase automatically every two years; the figures here are taken from the salary grid in the EU Staff Regulations.

Eligible staff posted away from their country of nationality also receive an expatriation allowance worth 16% of basic salary (around €527 per month at step 1 of AST-SC1) together with household, dependent-child, and education allowances where applicable. Take-home pay is then adjusted by the country correction coefficient for Brussels. For a worked example see our correction coefficients guide and the EU salaries overview.

Application timeline

This vacancy was first listed on 1 September 2026, today.

The application deadline is 15 September 2026, 13 days from today. Late applications are not accepted, so submit through the official EU Careers portal well in advance.

Last verified against the EU Careers feed on 1 September 2026.

Where to learn more

For full responsibilities, requirements, and career progression at AST-SC1 see our AST-SC1 grade page; for headcount, mission, and other open vacancies at European Commission see the European Commission institution page; for the cost of living, correction coefficient, and other postings in Brussels see our Brussels location page; for related vacancies in the Agriculture field browse our Agriculture domain page.

New to EU careers? Our beginner's guide walks through entry routes, EPSO competitions, and what to prepare. For application logistics see application tips and EPSO competitions.