Administrative Assistant - European Commission (FGIII, Brussels)

About this position

The summary below is published by European Commission on the official vacancy notice. Our own analysis — salary realism, comparable openings, career trajectory, language profile — follows further down the page.

Position details

Reference

EC/2026/CNECT/522342

Directorate-General

Connect - Communications Networks, Content and Technology

Vacancy Notice

Download PDF

Last Verified

24 July 2026

Position overview

This is the official EU Careers listing for Administrative Assistant at European Commission based in Brussels at the FGIII grade level (Contract Agent). The vacancy reference is EC/2026/CNECT/522342. It is hosted by Connect - Communications Networks, Content and Technology, the Directorate-General responsible for this policy area. The role falls under the Support Staff domain.

MAKE A DIFFERENCE - JOIN THE EUROPEAN COMMISSION

Do you want to help shape the future of the European Union? Make the planet greener, promote a fairer society, or support businesses and innovation across the EU? Then come and work for the European Commission where you can really make a difference!

Commission staff are a diverse group of people, who are motivated to help make Europe – and the world – a better place. They come from the 27 Member States of the European Union. Different nationalities, backgrounds, languages and cultures make the Commission a vibrant and inclusive place to work.

WE OFFER GREAT JOBS AND GREAT WORKING CONDITIONS:

• Interesting and challenging positions with plenty of opportunities for training and acquiring new skills and competencies throughout your whole career

• Opportunities to move between different policy areas throughout your career

• A package of flexible working conditions including the possibility of teleworking – we care about your work-life balance

• A competitive financial package, including comprehensive healthcare, accident and pension schemes

• A multilingual, multicultural workplace where personal and career development are strongly promoted

• Multilingual schools for your children

We recruit from a wide range of backgrounds and actively promote diversity and inclusion:

We do not only recruit political scientists and lawyers but are also looking for all kinds of profiles, including scientists, linguists, IT experts, data analysts and economists, as well as drivers and engineers.

We are committed to equal opportunities and to fostering a rich, diverse and inclusive working environment. We aim for our workforce to be representative of European society and strongly welcome applications from all qualified candidates. We actively seek to create a workplace where each staff member feels valued and respected, can give their best and can develop to their full potential. (Reference: Call for interest EC/2026/CNECT/522342)

To promote diversity and establish a geographically balanced pool of candidates, we strongly encourage applicants from Member States which are currently underrepresented in the European Commission workforce to apply. These Member States are currently Austria, the Czech Republic, Denmark, the Netherlands, Estonia, Finland, Germany, Ireland, Latvia, Luxembourg, Malta, Poland, Slovakia and Sweden 1. Recruitment will however remain strictly based on the merits of all applicants and no positions will be reserved for nationals of any specific Member State.

For more information ec.europa.eu/work-with-us

STAFF RECRUITED ON CONTRACTS

In addition to permanent officials, the European Commission offers non-permanent positions. There are two categories of non-permanent staff:

> •

temporary agents are recruited to fill vacant positions for a set amount of time

or to perform highly specialised tasks.

> •

contract agents may provide additional capacity in specialised fields where an

insufficient number of officials is available or carry out a number of administrative or manual tasks. They are generally recruited for fixed-term contracts (maximum 6 years in any EU Institution), but in some cases they can be offered contracts for an indefinite duration (in offices, agencies, delegations or representations).

For more information on different staff categories (Reference: Call for interest EC/2026/CNECT/522342)

# Administrative Assistant - AI Office

# in the Directorate-General for Communications Networks, Content and Technology (DG CONNECT)

Job title: Administrative Assistant – Artificial Intelligence Office

Domain: Administration

Where : Unit A2 (AI Regulation and Compliance), Brussels

Function Group : FG III

Contract Type : 3b

Express your interest until : 17/08/2026 - 12.00 (noon, Brussels time)

WE ARE

The AI Office was established in 2024 as the European Union's central point of expertise on artificial intelligence. We are the team responsible for implementing Regulation (EU) 2024/1689 (AI Act) —

the world's first comprehensive AI regulation, covering prohibited practices, high-risk AI systems, transparency obligations and general-purpose AI models — and for fostering trustworthy AI development across Europe and beyond. We design the tools, methodologies and evaluation frameworks used to support the implementation and enforcement of the AI Act across its different areas of application, and we engage directly with frontier AI providers and other relevant stakeholders to ensure compliance, improve safety and protection of health and fundamental rights, and exercise enforcement powers including requesting information and documentation, ordering corrective actions, and imposing administrative fines.

WE PROPOSE

Unit A2 in DG CNECT is seeking to hire an Administrative Assistant to contribute to the operational

and administrative activities linked to the implementation and enforcement of the AI Act. The role

focuses on supporting the day-to-day organisation and coordination of enforcement-related

workflows, document management, internal administrative processes and, where relevant, HR

management activities.

One of the key tasks of the profile may consist in supporting the recruitment strategy for the profiles needed for the AI Office’s enforcement activities under Article 75 of the AI Act, including legal, technical, operational and administrative profiles. This may include supporting the relevant HR services and recruiting teams in the timely, structured and efficient organisation of recruitment processes. (Reference: Call for interest EC/2026/CNECT/522342)

Tasks may include, but are not limited to:

> •

Support administrative and operational activities related to AI Act implementation and

enforcement;

> •

Assist with document management, filing, registration, archiving, and maintenance of

records and internal databases;

> •

Support the organisation and tracking of case-related documentation, requests, deadlines,

and procedural workflows;

> •

Contribute to coordination activities, including scheduling meetings, preparing

administrative documents, and supporting internal reporting;

> •

Assist with handling correspondence and communications with Member States,

companies, candidates and other stakeholders;

> •

Support HR management activities, including coordination with the relevant HR services and

recruiting teams;

> •

Assist with the practical organisation of recruitment processes, including calls for

expression of interest, screening of applications, interviews, and follow-up with candidates;

> •

Provide general administrative support to the team, including logistical and organisational

tasks linked to enforcement activities.

WE LOOK FOR

We are looking for a professional with relevant academic credentials and proven professional experience as follows:

• Completed post-secondary studies attested by a diploma in the following domains: document management, business administration, public administration, human resources, organisational management, or another domain that is relevant to the job;

> •

Relevant professional experience of at least 2 years in administrative support, document management, business administration, public administration, human resources support, recruitment coordination, or another domain that is relevant to the job. This professional experience can be obtained prior to the relevant diploma.

Considered an asset

• knowledge/understanding of EU policies in the fields relevant to the profile;

• knowledge/experience of regulatory supervision and enforcement in any related domain;

• experience and understanding of audit & control systems;

• additional educational background or expertise in law-related matters;

• professional experience in document management, project management, administrative coordination or HR/recruitment support;

• experience with HR tools, databases, tracking systems or reporting dashboards;

• knowledge or understanding of EU institutional procedures, including recruitment or selection procedures;

• good command of Commission corporate tools (e.g. ARES, EU Send);

> •

and professional experience in an international and multicultural environment.

Personal qualities

• Strong organisational planning and coordination skills, accuracy and attention to detail; (Reference: Call for interest EC/2026/CNECT/522342)

• discretion and ability to handle confidential information;

• analytical and problem-solving skills;

• good interpersonal skills;

• service-oriented attitude;

• initiative, resilience and ability to meet deadlines;

• flexibility and willingness to learn.

HOW TO EXPRESS YOUR INTEREST?

With a view to guaranteeing equal access to all, the Commission recruits from an open database of spontaneous applications. The present call for interests aims at helping the recruiters to identify potentially interested candidates within this database.

In practice, to express your interest, please follow the subsequent two steps:

1. If you are not registered yet in the open EPSO database, please do so at the following address: CAST Permanent . Please select under selection procedures for contract agent the

CAST permanent profile that best suits your education and experience.

2. You should send your documents in a single pdf in the following order: 1. your CV 2. completed application form. Please send these documents by the publication deadline to [email protected]

indicating the call for interest reference: Call for interest EC/2026/CNECT/522342 in the subject.

No applications will be accepted after the publication deadline. (Reference: Call for interest EC/2026/CNECT/522342)

## ANNEX

## 1. Selection

 Am I eligible to apply?

You must meet the following eligibility criteria when you validate your application :

Our rules provide that you can only be re

Salary at this grade

Basic monthly salary at FGIII runs from €3,476 (step 1) to €3,932 (top step), giving an annual range of roughly €41,712 to €47,184 before tax and allowances. Steps increase automatically every two years; the figures here are taken from the salary grid in the EU Staff Regulations.

Eligible staff posted away from their country of nationality also receive an expatriation allowance worth 16% of basic salary (around €556 per month at step 1 of FGIII) together with household, dependent-child, and education allowances where applicable. Take-home pay is then adjusted by the country correction coefficient for Brussels. For a worked example see our correction coefficients guide and the EU salaries overview.

Application timeline

This vacancy was first listed on 24 July 2026, 2 days ago.

The application deadline is 17 August 2026, 20 days from today. Late applications are not accepted, so submit through the official EU Careers portal well in advance.

Last verified against the EU Careers feed on 24 July 2026 (2 days ago).

Where to learn more

For full responsibilities, requirements, and career progression at FGIII see our FGIII grade page; for headcount, mission, and other open vacancies at European Commission see the European Commission institution page; for the cost of living, correction coefficient, and other postings in Brussels see our Brussels location page; for related vacancies in the Support Staff field browse our Support Staff domain page.

New to EU careers? Our beginner's guide walks through entry routes, EPSO competitions, and what to prepare. For application logistics see application tips and EPSO competitions.