Administrative Agent - European Commission (AST-SC1, Brussels)

About this position

The summary below is published by European Commission on the official vacancy notice. Our own analysis — salary realism, comparable openings, career trajectory, language profile — follows further down the page.

Key responsibilities

According to the vacancy notice, the role centres on the following duties:

• Provide administrative and operational support to the Head of Unit, deputy, and team
• Support Head of Unit with agenda, meeting organization, and missions
• Monitor mailbox and follow-up
• Collect and coordinate materials for briefings, files, meetings, presentations
• Manage documents, ensuring incoming messages and documents are attributed and followed up within deadlines
• Monitor and manage unit's absence records
• Update planning tools for absences, trainings, language courses, business continuity plan
• Maintain documents and data in appropriate files or IT databases

Are you eligible?

Check these requirements from the notice before investing time in an application:

• Education: Post-secondary education attested by a diploma, or secondary education attested by a diploma giving access to post-secondary education
• Experience: Appropriate professional experience of at least three years (if secondary education diploma)
• Languages: one of the 24 official EU languages (C1), second official EU language (B2)
• Key skills: Secretarial skills, Microsoft Office tools (Word, Excel, PowerPoint), Commission IT programs (Syper, Ares, MIPS), Excellent organisational skills, Sound judgement, Attention to detail, Ability to handle sensitive information with discretion, Service-oriented attitude, Strong teamwork attitude, Pro-active
• Eligibility: Citizen of an EU Member State and enjoy full rights as a citizen; fulfilled any obligations imposed by applicable laws concerning military service; physically fit to perform the duties; produce appropriate character references as to suitability for performance of duties

Contract and working arrangements

Contract duration: Temporary agent position.

Working arrangements: Flexible working conditions including the possibility of teleworking.

Hiring unit: DG COMM.A.3 "Media Monitoring & Analysis", Brussels.

Position details

Reference

COMM/COM/2026/1984

Directorate-General

COMM – Communication

Vacancy Notice

Download PDF

Last Verified

21 September 2026

Position overview

This is the official EU Careers listing for Administrative Agent at European Commission based in Brussels at the AST-SC1 grade level (Temporary Agent). The vacancy reference is COMM/COM/2026/1984. It is hosted by COMM – Communication, the Directorate-General responsible for this policy area. The role falls under the Communication domain.

MAKE A DIFFERENCE - JOIN THE EUROPEAN COMMISSION

Do you want to help shape the future of the European Union? Make the planet greener, promote a fairer society, or support businesses and innovation across the EU? Then come and work for the European Commission where you can really make a difference!

Commission staff are a diverse group of people, who are motivated to help make Europe – and the world – a better place. They come from the 27 Member States of the European Union. Different nationalities, backgrounds, languages and cultures make the Commission a vibrant and inclusive place to work.

WE OFFER GREAT JOBS AND GREAT WORKING CONDITIONS:

- Interesting and challenging jobs with plenty of opportunities for training and acquiring new skills and competencies throughout your whole career

- Opportunities to move between different policy areas throughout your career

- A package of flexible working conditions including the possibility of teleworking – we care about your work-life balance

- A competitive financial package, including comprehensive healthcare, accident and pension schemes

- A multilingual, multicultural workplace where personal and career development are strongly promoted

- Multilingual schools for your children

We recruit from a wide range of backgrounds and actively promote diversity and inclusion:

We do not only recruit political scientists and lawyers but are also looking for all kinds of profiles, including scientists, linguists, IT experts, data analysts and economists, as well as drivers and engineers.

We are committed to equal opportunities and to fostering a rich, diverse and inclusive working environment. We aim for our workforce to be representative of European society and strongly welcome applications from all qualified candidates. We actively seek to create a workplace where each staff member feels valued and respected, can give their best and can develop to their full potential. 2COMM/COM/2026/1984 Version: 16/04/2026

To promote diversity and establish a geographically balanced pool of candidates, we strongly encourage applicants from Member States which are currently underrepresented in the European Commission workforce to apply. These Member States are currently Austria, the Czech Republic, Denmark, the Netherlands, Estonia, Finland, Germany, Ireland, Latvia, Luxembourg, Malta, Poland, Slovakia and Sweden 1. Recruitment will however remain strictly based on the merits of all applicants and no positions will be reserved for nationals of any specific Member State.

For more information ec.europa.eu/work-with-us

STAFF RECRUITED ON CONTRACTS

In addition to permanent officials, the European Commission offers non-permanent positions. There are two categories of non-permanent staff:

temporary agents are recruited to fill vacant positions for a set amount of time or

to perform highly specialised tasks.

contract agents may provide additional capacity in specialised fields where an

insufficient number of officials is available or carry out a number of administrative or manual tasks. They are generally recruited for fixed-term contracts (maximum 6 years in any EU Institution), but in some cases they can be offered contracts for an indefinite duration (in offices, agencies, delegations or representations).

For more information on different staff categories

1Please note that the list of underrepresented Member States may be subject to future amendment based on potential data changes over time.

3COMM/COM/2026/1984 Version: 16/04/2026

Administrative Agent

Directorate - General COMMUNICATION (DG COMM ) of the

European Commission

Selection reference: COMM /COM/ 202 6/1984

Domain*: Communication

Where : DG COMM.A.3 “Media Monitoring & Analysis”, Brussels

Staff category and Function Group : Temporary agent 2b - Administrative agent

Grade range: AST/SC1 -2

Publication deadline : 02.10.2026 - 12.00 (Brussels time)

WE ARE

DG Communication (DG COMM) is the European Commission’s corporate communication service,

operating under the authority of the President. This makes our work dynamic and exciting as we

follow the daily political and news cycle.

We are the Media Monitoring and Analysis unit, and our mission is to inform the President, the

President’s Cabinet, other Cabinets, the Spokesperson’s Service and interested colleagues of the

latest developments in the traditional and social media. We produce daily news summaries and

real -time news alerts on the most important EU related and national news. We also provide in -

depth media analysis on longer -term developments and prepare media related briefings for the

executive service.

WE PROPOSE

Unit COMM.A.3 is seeking to hire an Administrative Agent for a divers secretarial position in a

friendly and easy -going team. Your tasks would include providing overall administrative and

operational support to the Head of Unit, her deputy and the rest of the team. You support the Head

of Unit with her agenda, organisation of meetings and missions, mailbox monitoring and follow -up,

collection and coordination of materials for briefings, files, meetings, presentations etc. You deal

with document management, ensuring that incoming messages and documents are attributed and

followed up within the deadlines. You also monitor and manage the unit´s absences records under

the supervision of the management. You ensure regular updates to different planning tools/tables

(absences, trainings, language courses, business continuity plan) and keep the documents and data

in the appropriate files or IT databases. You will also provide extensive administrative support for

HR matters, for instance selection procedures for the recruitment of statutory and non -statutory

staff through the preparation and follow -up of files and documents, meeting room reservations,

provision of e -passes for candidates etc 4COMM/COM/2026/1984 Version: 16/04/2026

We offer an interesting and rewarding position to support key services in DG COMM (including the

Spokesperson’s Service) with secretarial support. The position offers regular interaction with

colleagues across the Commission, and external stakeholders. We value initiative, teamwork and

sound organisational skills, and encourage colleagues to take ownership of projects and contribute

beyond the core responsibilities of the post.

WE LOOK FOR

We are looking for an Administrative Agent who would be happy to use her/his secretarial skills to

provide support to a very friendly and motivated team with a great working atmosphere. Ideally

you have secretarial experience with a good knowledge of Microsoft Office tools (Word, Excel,

PowerPoint) and Commission IT programs (Sys per, Ares, MIPS). You will work hand in hand with the

HoU and her deputy to help them run the unit on a daily basis , organise meeting and other events,

prepare reports and liaise with colleagues in other parts of the DG. In addition to purely secretarial

work, there will be plenty of opportunities to get involved in HR and other tasks or to develop new

skills. We are looking for someone with a service -oriented , st rong teamwork attitude who is pro -

active and able to work independently .

The candidate should have excellent organisational skills, sound judgement and attention to detail,

and be capable of handling sensitive information with discretion while respecting tight deadlines.

Good English language skills, both spoken and written, are essential , knowledge of EU matters and

experience in working for the EU institutions would constitute an asset. 5COMM/COM/2026/1984 Version: 16/04/2026

HOW TO EXPRESS YOUR INTEREST?

You should send your documents in a single pdf in the following order:

1. your CV 2. completed application form.

Please send these documents by the publication deadline to [email protected]

indicating the selection reference COMM /COM/202 6/1984 in the subject.

No applications will be accepted after the publication deadline. 6COMM/COM/2026/1984 Version: 16/04/2026

ANNEX

1. Selection

➢ Am I eligible to apply?

You must meet the following eligibility criteria when you validate your application :

Our rules provide that you can only be recruited as a temporary agent at the European Commission if you:

General criteria:

- Are a citizen of a Member State of the EU and enjoy full rights as a citizen

- Have fulfilled any obligations imposed by applicable laws concerning military service

- Are physically fit to perform the duties linked to the post

- Produce the appropriate character references as to suitability for the performance of the duties.

Qualifications:

In order to be recruited for this position, you must have at least

- a level of post -secondary education attested by a diploma, or

- a level of secondary education attested by a diploma giving access to post -secondary

education , and appropriate professional experience of at least three years .

Only qualifications issued or recognised as equivalent by EU Member State authorities (e.g. by the

Ministry of Education) will be accepted. Furthermore, before recruitment, you will be required to

provide the documents that corroborate the eligibility criteria (diplomas, certificates and other

supporting documents).

Languages:

have a thorough knowledge (minimum level C1) of one of the 24 official languages of the

EU 2

- AND a satisfactory knowledge (minimum level B2) of a second official language of the EU,

to the extent necessary for the performance of the duties.

➢ What about the selection steps?

2The official languages of the European Union are: BG (Bulgarian), CS (Czech), DA (Danish), DE (German), EL (Greek), EN (English), ES (Spanish), ET (Estonian), FI (Finnish), FR (French), GA (Irish), HR (Croatian), HU (Hungarian), IT (Italian), LT (Lithuanian), LV (Latvian), MT (Maltese), NL (Dutch), PL (Polish), PT (Portuguese), RO (Romanian), SK (Slovak), SL (Slovenian), SV (Swedish).

Salary at this grade

Basic monthly salary at AST-SC1 runs from €3,292 (step 1) to €3,725 (top step), giving an annual range of roughly €39,504 to €44,700 before tax and allowances. Steps increase automatically every two years; the figures here are taken from the salary grid in the EU Staff Regulations.

Eligible staff posted away from their country of nationality also receive an expatriation allowance worth 16% of basic salary (around €527 per month at step 1 of AST-SC1) together with household, dependent-child, and education allowances where applicable. Take-home pay is then adjusted by the country correction coefficient for Brussels. For a worked example see our correction coefficients guide and the EU salaries overview.

Application timeline

This vacancy was first listed on 21 September 2026, today.

The application deadline is 2 October 2026, 9 days from today. Late applications are not accepted, so submit through the official EU Careers portal well in advance.

Last verified against the EU Careers feed on 21 September 2026.

Where to learn more

For full responsibilities, requirements, and career progression at AST-SC1 see our AST-SC1 grade page; for headcount, mission, and other open vacancies at European Commission see the European Commission institution page; for the cost of living, correction coefficient, and other postings in Brussels see our Brussels location page; for related vacancies in the Communication field browse our Communication domain page.

New to EU careers? Our beginner's guide walks through entry routes, EPSO competitions, and what to prepare. For application logistics see application tips and EPSO competitions.