Administrative Agent - European Commission (AST-SC1, Brussels)

About this position

The summary below is published by European Commission on the official vacancy notice. Our own analysis — salary realism, comparable openings, career trajectory, language profile — follows further down the page.

Key responsibilities

According to the vacancy notice, the role centres on the following duties:

• Provide administrative, logistic and secretarial support to the Director
• Secure backup function in cooperation with other administrative assistant
• Support Director and Directorate units on secretarial and administrative tasks related to zero pollution and water resilience
• Organize expert group meetings and conferences of Stakeholder Platforms
• Organize annual Forum
• Maintain contact lists, functional mailboxes and related administrative tasks
• Co-organize missions of the Director-General including itinerary and hotel bookings
• Encode missions in MIPS

Are you eligible?

Check these requirements from the notice before investing time in an application:

• Education: Post-secondary education attested by a diploma, or secondary education attested by a diploma giving access to post-secondary education
• Experience: Appropriate professional experience of at least three years (if secondary education diploma)
• Languages: English (C1), French (B2)
• Key skills: Strong commitment to deliver, Ability to work autonomously and in a team, Good command of Word, MS 365, Effective maintenance of large databases, Knowledge of administrative procedures of the Commission, Command of Outlook, ARES, Sysper, MIPS, RegExp, AGM, WebDOR/MIRA, Proven secretarial skills, Organizational and planning skills, Sense of responsibility and reliability, Ability to adjust to multiple tasks and requests simultaneously
• Eligibility: Citizen of an EU Member State and enjoy full rights as a citizen; have fulfilled any obligations imposed by applicable laws concerning military service; physically fit to perform the duties; produce appropriate character references

Selection process

The notice describes the following selection steps:

• Selection panel will choose limited number of candidates for interview based on CV and application form
• Interview
• Pre-recruitment medical check-up

Contract and working arrangements

Working arrangements: Place of employment will be Brussels. Normal working hours generally apply, with occasional standby and overtime in accordance with the needs of the service..

Hiring unit: Director for Zero Pollution, Water Resilience and Green Urban Transition of DG Environment.

Position details

Reference

ENV/COM/2026/1413

Vacancy Notice

Download PDF

Last Verified

27 August 2026

Position overview

This is the official EU Careers listing for Administrative Agent at European Commission based in Brussels at the AST-SC1 grade level (Temporary Agent). The vacancy reference is ENV/COM/2026/1413. The role falls under the Environment domain.

WE ARE

The team of the Director for Zero Pollution, Water Resilience and Green Urban Transition of DG Environment is looking for a new colleague to complete the team that consists of the Director, 1 Policy Adviser and 1 other secretary/administrative assistant.

WE PROPOSE

An important and rewarding job as administrative assistant in the office of the Director with a wide range of tasks in a dynamic and positive working atmosphere. The successful candidate will be in charge of administrative, logistic and secretarial support to the Director in cooperation with the other administrative assistant, including securing the backup function. In addition, the successful candidate will support the Director and the Directorate’s units on secretarial support and administrative tasks in relation to cross-cutting, priority activities on zero pollution and water resilience. This includes the organisation of expert group meetings and conferences of the relevant Stakeholder Platforms as well as the annual Forum, the maintenance of contact lists, functional mailboxes and other administrative tasks linked to these groups. In addition, s/he will be co-responsible for the organisation of the missions of the Director-General including the itinerary, booking of hotels and encoding in MIPS. We are offering an interesting and challenging position as an assistant in a Directorate with excellent team spirit, amongst administrative assistants. It is a job with responsibility and high visibility through the many internal and external contacts, regularly at a high level. S/ he will organise and participate in the weekly agenda setting meetings with the Director and Head of Units and ensure their appropriate follow-up together with the other administrative assistant.

WE LOOK FOR

We are looking for a dynamic and motivated colleague with a strong commitment to deliver and ability to work autonomously as well as in a team. Good command of it tools such as Word, MS 365, etc. and effective maintenance of large database are required. A very good knowledge of administrative procedures of the Commission as well as a good command of standard IT tools, in particular Outlook, ARES, Sysper, MIPS, RegExp, AGM, WebDOR/MIRA would be ab asset. The function requires proven secretarial, organizational and planning skills, sense of responsibility and reliability. S/he should be able to adjust to work on multiple tasks and requests at the same time, have a good capacity to work under pressure, and have a high sense of discretion. Normal working hours generally apply, with occasional standby and overtime in accordance with the needs of the service. For this job, an excellent knowledge of both English and French would be an asset.

HOW TO EXPRESS YOUR INTEREST?

You should send your documents in a single pdf in the following order:

1. your CV 2. completed application form.

Please send these documents by the publication deadline to : [email protected] indicating the selection reference ENV/COM/2026/1413 in the subject.

No applications will be accepted after the publication deadline.

ANNEX

1. # Selection

- # Am I eligible to apply?

You must meet the following eligibility criteria when you validate your application:

Our rules provide that you can only be recruited as a temporary agent at the European Commission if you:

General criteria:

- Are a citizen of a Member State of the EU and enjoy full rights as a citizen

- Have fulfilled any obligations imposed by applicable laws concerning military service

- Are physically fit to perform the duties linked to the post

- Produce the appropriate character references as to suitability for the performance of the duties.

Qualifications:

FOR AST and AST/SC jobs: In order to be recruited for this position, you must have at least

- a level of post-secondary education attested by a diploma, or

- a level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least three years.

Only qualifications issued or recognised as equivalent by EU Member State authorities (e.g. by the Ministry of Education) will be accepted. Furthermore, before recruitment, you will be required to provide the documents that corroborate the eligibility criteria (diplomas, certificates and other supporting documents).

Languages:

- have a thorough knowledge (minimum level C1) of one of the 24 official languages of the EU2

- AND a satisfactory knowledge (minimum level B2)of a second official language of the EU, to the extent necessary for the performance of the duties.

- # What about the selection steps?

The post was published internally within the Commission, inter-institutionally, and brought to the attention of competition laureates.

In accordance with Article 29 of the Staff Regulations, applications from Commission officials, officials from other Institutions, and laureates of competitions have priority3. If these candidates do not best fit the requirements for the position, the Commission can recruit a temporary agent.

For temporary agents under Article 2(a) of the Conditions of Employment of Other Servants, the post is published directly on the EPSO website, without mandatory prior internal publication.

A selection panel will choose a limited number of candidates for interview, based on the CV and application form that they submitted. Due to the large volume of applications, we may receive, only candidates selected for the next step of the selection phase will be notified.

For operational reasons and in order to complete the selection procedure as quickly as possible in the interest of the candidates and of the institution, the selection procedure will be carried out in English.

1. # Recruitment

The candidate selected for recruitment will be requested to supply documentary evidence in support of the statements made in their application.

The successful candidate will be required to undergo a mandatory pre-recruitment medical check-up, carried out by the Commission.

- # Type of contract and working conditions

The place of employment will be Brussels.

n case the successful candidate is not an official or a competition laureate, they will be recruited as a temporary agent under Article 2(b)/2(d) of theConditions of Employment of Other Servants, in function group AST/SC.

- Grade

The recruitment grade, as well as the step in that grade, will be determined in accordance with Commission Decision C(2025)4716 on policies for the engagement and use of temporary agents and with Commission Decision C(2013)8970 laying down the criteria applicable to classification in step on engagement.

The recruitment grade will be calculated based on the qualifications and the number of years of professional experience, according to Art. 13 of the Commission Decision C(2025)4716. Higher grades may be granted exceptionally.

All new staff have to successfully complete a 9-month probationary period.

The pay of staff members consists of a basic salary supplemented with specific allowances, including, where applicable, expatriation and family allowances. The provisions guiding the calculation of these allowances can be consulted in the Conditions of Employment of Other Servants. As a member of staff of the European institutions, your pay is subject to a tax raised by those institutions.

The European Commission applies a policy of equal opportunities and non-discrimination in accordance with Article 1d of the Staff Regulations.

Should you need further information on working conditions, please refer to Working conditions and benefits of EU Careers.

For information related to Data Protection, please see the Specific Privacy Statementunder “7. Information to data subjects on their rights”, to find your rights and how to exercise them in addition to the privacy statement, which summarises the processing of your data.

1Please note that the list of underrepresented Member States may be subject to future amendment based on potential data changes over time.

2The official languages of the European Union are: BG (Bulgarian), CS (Czech), DA (Danish), DE (German), EL (Greek), EN (English), ES (Spanish), ET (Estonian), FI (Finnish), FR (French), GA (Irish), HR (Croatian), HU (Hungarian), IT (Italian), LT (Lithuanian), LV (Latvian), MT (Maltese), NL (Dutch), PL (Polish), PT (Portuguese), RO (Romanian), SK (Slovak), SL (Slovenian), SV (Swedish).

3Officials from the Commission or other Institutions are invited to use the standard channels (Sysper or inter-institutional vacancy portal).

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ENV/COM/2026/1413 Version: 16/04/2026

Salary at this grade

Basic monthly salary at AST-SC1 runs from €3,292 (step 1) to €3,725 (top step), giving an annual range of roughly €39,504 to €44,700 before tax and allowances. Steps increase automatically every two years; the figures here are taken from the salary grid in the EU Staff Regulations.

Eligible staff posted away from their country of nationality also receive an expatriation allowance worth 16% of basic salary (around €527 per month at step 1 of AST-SC1) together with household, dependent-child, and education allowances where applicable. Take-home pay is then adjusted by the country correction coefficient for Brussels. For a worked example see our correction coefficients guide and the EU salaries overview.

Application timeline

This vacancy was first listed on 26 August 2026, 2 days ago.

The application deadline is 7 September 2026, 9 days from today. Late applications are not accepted, so submit through the official EU Careers portal well in advance.

Last verified against the EU Careers feed on 27 August 2026.

Where to learn more

For full responsibilities, requirements, and career progression at AST-SC1 see our AST-SC1 grade page; for headcount, mission, and other open vacancies at European Commission see the European Commission institution page; for the cost of living, correction coefficient, and other postings in Brussels see our Brussels location page; for related vacancies in the Environment field browse our Environment domain page.

New to EU careers? Our beginner's guide walks through entry routes, EPSO competitions, and what to prepare. For application logistics see application tips and EPSO competitions.