Policy Officer (FGIV) - European Union Agency for the Operational Management of Large-Scale IT Systems (FGIV, Tallinn)

About this position

The summary below is published by European Union Agency for the Operational Management of Large-Scale IT Systems on the official vacancy notice. Our own analysis — salary realism, comparable openings, career trajectory, language profile — follows further down the page.

Key responsibilities

According to the vacancy notice, the role centres on the following duties:

• Fostering relations and synergies with stakeholders such as EU Institutions, Agencies and bodies and Networks of Agencies, national authorities, and international organisations
• Providing actionable advice and background including by drafting comprehensive policy analyses, briefings, strategies, speeches, and speaking points
• Ensuring coherence of products and of messages through internal alignment and consolidation of inputs
• Supporting the internal governance of the agency
• Following legislative and policy developments in relevant business areas
• Reporting on meeting results, and ensuring their follow-up
• Contributing to the definition of the agency's goals and to its internal programming documents
• Contributing to negotiations and to the drafting of cooperation agreements

Are you eligible?

Check these requirements from the notice before investing time in an application:

• Education: Completed university studies of at least three years attested by a diploma
• Experience: Solid professional experience and ability to perform the duties in the areas described
• Languages: One of the 24 EU official languages (C1), Another official EU language (B2), English (C1)
• Key skills: Ability to act upon eu-LISA's values and guiding principles, Experience in managing effective working relationships with diverse internal and external stakeholders within a multicultural and politically complex environment, Ability to effectively and independently plan and organise multiple priorities in a structured manner, maintaining a clear overview of task completion and prioritisation in a fast-paced environment, Ability to work with cross-functional teams and collaborate effectively, Ability to leverage new ideas, approaches or insights to explore creative solutions adapting to changing circumstances quickly and collaboratively, Excellent analytical skills with demonstrated functional and conceptual understanding of technical matters, Strong drafting and communication skills in English
• Eligibility: National of one of the EU Member States or Norway, Iceland, Liechtenstein, or Switzerland; enjoy full rights as a citizen; produce appropriate character requirements; physically fit to perform duties; fulfilled any obligations imposed by laws concerning military service

Contract and working arrangements

Contract duration: Initial contract of 5 years subject to renewal.

Working arrangements: Hybrid working arrangements – Permanent relocation required.

Hiring unit: Business and Stakeholder Relations Unit.

Position details

Reference

225

Last Verified

23 July 2026

Position overview

This is the official EU Careers listing for Policy Officer (FGIV) at eu-LISA based in Tallinn at the FGIV grade level (Contract Agent). The vacancy reference is 225.

1

> European Union Agency for the Operational Management of Large -Scale > IT Systems in the Area of Freedom, Security and Justice Vesilennuki 5, 10415 Tallinn, Estonia

www.eulisa.europa.eu

# About the Agency

We are eu-LISA, the European Union Agency for the Operational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice. We help implement the European Union’s policies by designing, developing, and operating large-scale information systems in internal security, border management, and judicial cooperation.

Our teams develop and manage the technological architecture of the Schengen area and the EU justice domain. By equipping law enforcement and border management operators and juridical practitioners with cutting-edge technological infrastructure, we help ensure security and justice for citizens.

With a workforce of more than 24 nationalities, eu-LISA embraces an international work environment and values collaboration among colleagues from diverse backgrounds. Join us to become part of our organisational culture that fosters inclusivity and diversity. Our belief is 'Together as one, we are making it happen'. We want our people to feel respected, valued and empowered.

Please visit our website and discover more about eu-LISA’s core activities.

> 1Date of publication: 22 June 2026

Unit Business and Stakeholder Relations Unit

Contract Duration Initial contract of 5 years subject to renewal

Function Group/Grade FGIV (Contract Staff)

Place of Employment Tallinn (Estonia)

Working model Hybrid working arrangements – Permanent relocation required

Deadline for Application 23 July 2026 1 12:59 pm Tallinn time / 11:59 am Strasbourg time

Validity of the Reserve List 31 December 2029

# VACANCY NOTICE –

# Policy Officer (FGIV)

Ref. eu-LISA/26/CA/FGIV/11.1 2

> European Union Agency for the Operational Management of Large -Scale > IT Systems in the Area of Freedom, Security and Justice Vesilennuki 5, 10415 Tallinn, Estonia

www.eulisa.europa.eu

# About the unit

The Business and Stakeholder Relations Unit (BSU) has as its core objective to maintain and strengthen the Agency's reputation as a trusted and reliable partner in its areas of expertise. BSU is responsible for managing eu-LISA’s external relations through the oversight of business, stakeholder, and institutional relations, as well as communication and public relations activities. The Unit also supports the executive management by preparing policy analyses, strategic documents, and background documents.

BSU comprises three Sectors and one team: the Governance and Stakeholder Management Sector (GSMS), the Business Relations Management Sector (BRMS), the Communication Sector (COMS), and the Director’s Office (DO) team (which includes the Liaison Office in Brussels).

• BRMS oversees the implementation of legal and business requirements that contribute to the design and development of all IT systems entrusted to eu-LISA.

• GSMS supports the work of the Management Board, the Programme Management Boards (PMBs), and the Advisory Groups (AGs). The Sector also coordinates relations with other EU agencies and networks.

• COMS is responsible for eu-LISA’s strategic communication function through integrated activities targeting both external and internal stakeholders.

• DO ensures high-level alignment within the agency, liaising widely, and coordinates meetings of the executive management, both internal and external, including the Management Committee.

# About the job

eu-LISA aims to establish a reserve list from which to source the best talent. Working under the supervision of the respective Head of Sector and reporting to the Head of Business and Stakeholder Relations Unit, you will support eu-LISA’s mandate and ensure that the Agency achieves its set objectives, further enhances its reputation, and answers stakeholders’ needs in a timely and appropriate manner.

The ideal candidate will contribute by coordinating relations with the various stakeholders, supporting policy development, and ensuring effective implementation of decisions and strategies.

As Policy Officer, your tasks will include a wide range of responsibilities that extend beyond the following list :

• Fostering relations and synergies with stakeholders such as EU Institutions, Agencies and bodies and Networks of Agencies, national authorities, and international organisations;

• Providing actionable advice and background including by drafting comprehensive policy analyses, briefings, strategies, speeches, and speaking points;

• Ensuring coherence of products and of messages through internal alignment and consolidation of inputs;

• Supporting the internal governance of the agency;

• Following legislative and policy developments in relevant business areas;

• Reporting on meeting results, and ensuring their follow-up;

• Contributing to the definition of the agency’s goals and to its internal programming documents;

• Contributing to negotiations and to the drafting of cooperation agreements;

• Contributing to internal and external communication activities through relevant policy and stakeholder-related input; 3

> European Union Agency for the Operational Management of Large -Scale > IT Systems in the Area of Freedom, Security and Justice Vesilennuki 5, 10415 Tallinn, Estonia

www.eulisa.europa.eu

• Coordinating the preparation of high-level visits and missions and various agency-related events, including its participation in diverse external fora;

• Representing the agency to a high professional standard;

• Reacting to ad-hoc requests by management and by stakeholders.

# Eligibility criteria

To be eligible for recruitment and selection, you need to meet the following formal criteria, which need to be fulfilled by the deadline for application:

# General conditions

1. You are national of one of the EU Member States or Norway, Iceland, Liechtenstein, or Switzerland 2 and you enjoy full rights as a citizen 3;

2. You produce the appropriate character requirements for the duties involved;

3. You are physically fit to perform your duties 4;

4. You have fulfilled any obligations imposed on you by the laws concerning military service.

# Education

5. You have a level of education which corresponds to completed university studies of at least three years attested by a diploma.

Only qualifications awarded in an EU Member State or that are subject to an equivalence certificate issued by an authority in a said EU Member State shall be taken into consideration.

# Language

6. You have a thorough knowledge (minimum level C1 ) of one of the 24 EU official languages and a

satisfactory knowledge (minimum level B2) of another official EU language to the extent necessary for performing the duties.

# Selection Criteria

The suitability of candidates will be assessed against the following criteria during different stages of the selection procedure:

> 2Appointment of a candidate from countries associated with the implementation, application and development of the Schengen acquis and with Dublin- and Eurodac-related measures is subject to the conclusion of the arrangements defined in article 42 of the eu-LISA regulation. > 3Prior to an appointment, the successful candidate will be requested to provide a certificate of absence of any criminal record issued by the competent authority. > 4Prior to an appointment, the successful candidate shall be medically examined by a selected medical service in order that the Agency may be satisfied that they fulfil the requirement of Article 82 (3)d of the Conditions of employment of other servants of the European Communities. 4 > European Union Agency for the Operational Management of Large -Scale > IT Systems in the Area of Freedom, Security and Justice Vesilennuki 5, 10415 Tallinn, Estonia

www.eulisa.europa.eu

# Professional experience

1. Solid professional experience and ability to perform the duties in the areas described under Section “About the job”.

# Personal competencies

2. Ability to act upon eu-LISA’s values and guiding principles (We get the job done - We take ownership -

We are all role models - We act together as one);

3. Experience in managing effective working relationships with diverse internal and external stakeholders within a multicultural and politically complex environment;

4. Ability to effectively and independently plan and organise multiple priorities in a structured manner, maintaining a clear overview of task completion and prioritisation in a fast-paced environment;

5. Ability to work with cross-functional teams and collaborate effectively;

6. Ability to leverage new ideas, approaches or insights to explore creative solutions adapting to changing circumstances quickly and collaboratively;

7. Excellent analytical skills with demonstrated functional and conceptual understanding of technical matters.

# Language

8. Strong drafting and communication skills in English, both orally and in writing, at least at the C1 5 level.

# Advantageous

9. Professional experience cooperating with EU institutions, agencies or bodies.

> 5Cf. Language levels of the Common European Framework of reference: http://europass.cedefop.europa.eu/en/resources/european- > language-levels-cefr 5 > European Union Agency for the Operational Management of Large -Scale > IT Systems in the Area of Freedom, Security and Justice Vesilennuki 5, 10415 Tallinn, Estonia

www.eulisa.europa.eu

# What we offer

Competitive salary package composed of a basic salary and various allowances :

• eu-LISA offers a competitive salary package. To begin with, the salary is determined by the grade for which you have applied. In addition, your future salary is based on the total number of years of professional experience and adjusted to the cost of living in your place of employment.

• Depending on your individual and family situation, you may be elig

Salary at this grade

Basic monthly salary at FGIV runs from €4,449 (step 1) to €5,034 (top step), giving an annual range of roughly €53,388 to €60,408 before tax and allowances. Steps increase automatically every two years; the figures here are taken from the salary grid in the EU Staff Regulations.

Eligible staff posted away from their country of nationality also receive an expatriation allowance worth 16% of basic salary (around €712 per month at step 1 of FGIV) together with household, dependent-child, and education allowances where applicable. Take-home pay is then adjusted by the country correction coefficient for Tallinn. For a worked example see our correction coefficients guide and the EU salaries overview.

Application timeline

This vacancy was first listed on 22 June 2026, 34 days ago.

No closing date is published in the source feed for this position. EU vacancies typically remain open for four to eight weeks; check the official vacancy notice for the cut-off date and time.

Last verified against the EU Careers feed on 23 July 2026 (3 days ago).

Where to learn more

For full responsibilities, requirements, and career progression at FGIV see our FGIV grade page; for headcount, mission, and other open vacancies at eu-LISA see the eu-LISA institution page; for the cost of living, correction coefficient, and other postings in Tallinn see our Tallinn location page.

New to EU careers? Our beginner's guide walks through entry routes, EPSO competitions, and what to prepare. For application logistics see application tips and EPSO competitions.