Senior Procurement and Contract Officer for Collaborative Procurement - European Defence Agency (AD9, Brussels)

About this position

The summary below is published by European Defence Agency on the official vacancy notice. Our own analysis — salary realism, comparable openings, career trajectory, language profile — follows further down the page.

Key responsibilities

According to the vacancy notice, the role centres on the following duties:

• Coordinate day-to-day implementation of collaborative procurement portfolio covering military equipment and defence services
• Coordinate work of procurement and contract officers supporting the portfolio
• Prepare, handle, and follow up procurement and contractual files
• Contribute to development of appropriate procurement approaches and governance arrangements
• Ensure coherence with broader EU defence initiatives and funding programmes
• Provide coordination and support for preparation, launch, and conduct of procurement procedures
• Provide hands-on support for administration of complex and high-value contracts throughout lifecycle
• Support resolution of complex issues from collaborative procurement initiatives

Are you eligible?

Check these requirements from the notice before investing time in an application:

• Education: Completed university studies attested by a diploma (normal period four years or more), or completed university studies attested by a diploma with appropriate professional experience of at least one year (normal period at least three years), or graduate of national or international Defence College, or professional training of equivalent level
• Experience: Appropriate professional experience of at least one year (when university education period is at least three years)
• Languages: one of the languages of the participati… (C1), another of the languages of the partici… (B2)
• Eligibility: National of a Member State participating in the Agency; entitled to full rights as citizen; fulfilled obligations imposed by laws concerning military service; produce appropriate character references; physically fit to perform duties; no personal interest in conflict with discharge of duties; hold or be in position to obtain valid Personnel Security Clearance Certificate at SECRET UE/EU SECRET le…

Contract and working arrangements

Hiring unit: Corporate Services Directorate, Procurement and Contract Management.

Position details

Reference

EDA/2026/185a

Vacancy Notice

Download PDF

Last Verified

24 July 2026

Position overview

This is the official EU Careers listing for Senior Procurement and Contract Officer for Collaborative Procurement at EDA based in Brussels at the AD9 grade level (Temporary Agent). The vacancy reference is EDA/2026/185a. The role falls under the Defence domain.

## 1. BACKGROUND

The European Defence Agency (EDA) was established on 12 July 2004, and is governed by Council Decision (CFSP) 2015/1835 defining the statute, seat and operational rules of the European Defence Agency. The Agency has its headquarters in Brussels.

The main task of EDA is to support the Council and the Member States in their effort to improve the Union's defence capabilities in the field of crisis management and to sustain the Common Security and Defence Policy (CSDP) as it currently stands and as it develops in the future.

The Agency is structured into four directorates. The Corporate Services Directorate (CSD) and three operational directorates: Industry, Synergies and Enablers (ISE); Capability, Armament & Planning (CAP); Research, Technology and Innovation (RTI).

## 2. THE AGENCY'S WAY OF WORKING

The Agency is an “outward-facing” organisation, constantly interacting with its shareholders, the participating Member States, as well as with a wide range of stakeholders. It works in an integrated way, with multi-disciplinary teams representing all of the Agency’s functional areas, to realise its objectives. Its business processes are flexible and oriented towards achieving results. Staff at all levels need to demonstrate the corresponding qualities of commitment, flexibility, innovation, and team-working; to work effectively with shareholders and stakeholder groups, formal and informal; and to operate without the need for detailed direction.

## 3. THE CORPORATE SERVICES DIRECTORATE

The Corporate Services Directorate (CSD) provides critical business support to EDA operations by delivering high-quality corporate services under seven dedicated organizational elements, namely: Human Resources; Procurement and Contract Management; Finance; IT and Information Management, Security, Legal and Infrastructure. Additionally, the Record Manager is responsible for the effective management of information produced and/or received by the organisation.

CSD processes are geared towards efficient and optimal use of resources, leveraging good practice and technological solutions while ensuring sound financial management, transparency and accountability; outward focus and commitment to continuous improvement are the hallmarks of CSD.

## 4. DUTIES

The Senior Procurement and Contract Officer for Collaborative Procurement coordinates a portfolio of collaborative procurement initiatives covering a broad range of military equipment and defence services, ensuring their efficient implementation in full compliance with the applicable legal and regulatory framework. The role is strongly coordination-oriented and hands-on, directly supporting procurement and contract files, preparing and conducting procedures, following contracts throughout their lifecycle, and facilitating day-to-day cooperation with Project Officers and relevant stakeholders. It also contributes to the development of suitable sourcing approaches and governance arrangements, in full respect of the distribution of roles and responsibilities with the Project Officers. Stakeholder management and reporting constitutes a key element of the post. Through close coordination, negotiation, risk management, and continuous improvement, the role contributes to informed decision-making, value for money, and the achievement of the Agency’s collaborative procurement objectives. The role does not entail managerial responsibility.

Under the supervision of the Head of Procurement and Contract Unit, the Senior Procurement and Contract Officer for Collaborative Procurement will contribute in particular to the following activities:

* coordinate the day-to-day implementation of the collaborative procurement portfolio, covering a broad range of military equipment and defence services; * coordinate the work of the procurement and contract officers supporting the portfolio, ensuring effective day-to-day cooperation and follow-up; * prepare, handle, and follow up procurement and contractual files in close cooperation with Project Officers and relevant stakeholders; * contribute to the development of appropriate procurement approaches and governance arrangements, ensuring alignment with Member States’ capability requirements and Agency priorities; * ensure coherence with broader EU defence initiatives and funding programmes; * provide close coordination and hands-on support for the preparation, launch, and conduct of procurement procedures and contracts, ensuring consistency with operational requirements and compliance with the applicable rules and regulations; * provide hands-on support for the administration of complex and high-value contracts throughout their lifecycle, including reporting on the portfolio; * support the resolution of complex issues arising from collaborative procurement initiatives by proposing practical and workable solutions; * identify, follow up, and help address procurement and contract risks in close coordination with Project Officers and relevant stakeholders; * contribute to the integration of development, production, test and evaluation considerations into collaborative procurement processes; * identify and leverage synergies between collaborative procurement and innovation procurement initiatives within the Agency; * integrate policy, legal, financial, and project-related inputs and prepare a variety of written material to support informed decision-making; * negotiate with Member States, EU institutions and other external stakeholders in the context of collaborative procurement initiatives, programmes/projects; * contribute to relevant working groups and committees; * promote best-practice and contribute to the development and continuous improvement of procurement policies, standard operating procedures, and tools within the Agency; * participate in relevant meetings, working groups, and external fora on behalf of the Agency; * provide regular follow-up and reporting on the progress of the activities under coordination; * provide practical support to audit activities and coordinate the related follow-up actions; * adapt to evolving priorities and operational demands in a dynamic, multinational environment; * take on additional tasks as required in the interest of the service.

All of the above activities shall be carried out in support of, and in close coordination with, Project Officers, in full respect of the respective distribution of roles and responsibilities.

The duties associated with this post may evolve in line with the development of EDA’s structure and activities, as well as the Agency’s organisational needs.

## 5. ELIGIBILITY CRITERIA

To be considered eligible to take part in this selection procedure, on the closing date for the submission of applications candidates must satisfy all the eligibility criteria as specified below:

* be a national of a Member State participating in the Agency; * be entitled to their full rights as citizens; * have fulfilled any obligations imposed on them by the laws concerning military service; * produce the appropriate character references as to their suitability for the performance of their duties (extract from the “judicial record” or certificate of good conduct will be requested prior to recruitment); * be physically fit to perform their duties; * have a thorough knowledge (minimum level C1 oral and written) of one of the languages of the participating Member States and a satisfactory knowledge (minimum level B2 oral and written) of another of these languages to the extent necessary to discharge their duties; * have no personal interest (financial, family relationship, or other) which could be in conflict with disinterested discharge of their duties within the Agency; * hold, or be in a position to obtain, a valid Personnel Security Clearance Certificate (national or EU PSC at SECRET UE/EU SECRET level). Personnel Security Clearance Certificate (PSCC) means a certificate issued by a competent authority establishing that an individual is security cleared and holds a valid national or EU PSC, and which shows the level of EUCI to which that individual may be granted access (SECRET UE/EU SECRET), the date of validity of the relevant PSC and the date of expiry of the certificate itself. Note that the necessary procedure for obtaining a PSCC can be initiated on request of the employer only, and not by the individual candidate; * have a level of education which corresponds to completed university studies attested by a diploma when the normal period of university education is four years or more, or a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year when the normal period of university education is at least three years or be a graduate of a national or international Defence College; or where justified in the interests of the service, professional training of an equivalent level.

Only diplomas that have been awarded in EU Member States or that are the subject of equivalence certificates issued by the authorities in the said Member States shall be taken into consideration. In the latter case, the authority authorised to conclude contracts of employment reserves the right to request proof of such equivalence.

For diplomas awarded in non-EU countries, a NARIC recognition is required:https://www.enic-naric.net/

Qualifications/diplomas awarded until 31/12/2020 in the United Kingdom are accepted without further recognition. For diplomas awarded after this date (from 01/01/2021), a NARIC recognition is required.

For native English speakers, your ability to communicate in another EU language will be tested during the selection process. To assess your foreign language levels, see: https://europa.eu/europass/en/common-european-framework-reference-language-skills

## 6. SELECTION CRITERIA

A. ESSENTIAL

(1) Professional

The candidate will be re

Salary at this grade

Basic monthly salary at AD9 runs from €10,083 (step 1) to €11,408 (top step), giving an annual range of roughly €120,996 to €136,896 before tax and allowances. Steps increase automatically every two years; the figures here are taken from the salary grid in the EU Staff Regulations.

Eligible staff posted away from their country of nationality also receive an expatriation allowance worth 16% of basic salary (around €1,613 per month at step 1 of AD9) together with household, dependent-child, and education allowances where applicable. Take-home pay is then adjusted by the country correction coefficient for Brussels. For a worked example see our correction coefficients guide and the EU salaries overview.

Application timeline

This vacancy was first listed on 5 June 2026, 51 days ago.

The application deadline is 6 August 2026, 9 days from today. Late applications are not accepted, so submit through the official EU Careers portal well in advance.

Last verified against the EU Careers feed on 24 July 2026 (2 days ago).

Where to learn more

For full responsibilities, requirements, and career progression at AD9 see our AD9 grade page; for headcount, mission, and other open vacancies at EDA see the EDA institution page; for the cost of living, correction coefficient, and other postings in Brussels see our Brussels location page; for related vacancies in the Defence field browse our Defence domain page.

New to EU careers? Our beginner's guide walks through entry routes, EPSO competitions, and what to prepare. For application logistics see application tips and EPSO competitions.