Coordination Officer Contracted Services - European Defence Agency (FGIV, Brussels)

About this position

The summary below is published by European Defence Agency on the official vacancy notice. Our own analysis — salary realism, comparable openings, career trajectory, language profile — follows further down the page.

Key responsibilities

According to the vacancy notice, the role centres on the following duties:

• Lead support to the EU SatCom Market project, including oversight of contractual and financial matters and coordination with stakeholders
• Manage full lifecycle of order requests, including technical, contractual, and financial aspects such as invoice management and payment processing
• Serve as primary point of contact for EU SatCom Market stakeholders, fostering relationships with Member States and CSDP structures
• Lead development of the EDA SatCom Service Management Tool (SMT), including stakeholder meetings, requirements development, and sprint implementation
• Support and draft contractual aspects related to the project, including Framework Contract amendments and tender specifications
• Drive continuous improvement of the EU SatCom Market project through lessons learned and process enhancements
• Lead preparation of periodic capability reviews and report project status to governance organisation
• Act as liaison between end users and SATCOM service providers

Are you eligible?

Check these requirements from the notice before investing time in an application:

• Education: Completed university studies of at least three years attested by a diploma, or graduate of a national or international Defence College
• Languages: one of the languages of the participati… (C1), another of the languages of the partici… (B2)
• Key skills: Project management, Contractual and financial management, Stakeholder engagement and relationship management, Service management tool development oversight, Requirements development, Liaison and communication between multiple parties, Process improvement and continuous improvement
• Eligibility: National of a Member State participating in the Agency; entitled to full rights as citizen; fulfilled obligations concerning military service; suitable character references; physically fit; no personal interest in conflict with duties; hold or be in position to obtain valid Personnel Security Clearance Certificate at SECRET UE/EU SECRET level

Contract and working arrangements

Hiring unit: Operations, Training & Exercises (OTE) Unit, Industry, Synergies and Enablers (ISE) Directorate.

Position details

Reference

EDA/2026/C070a

Vacancy Notice

Download PDF

Last Verified

24 July 2026

Position overview

This is the official EU Careers listing for Coordination Officer Contracted Services at EDA based in Brussels at the FGIV grade level (Contract Agent). The vacancy reference is EDA/2026/C070a. The role falls under the Defence domain.

## 1. BACKGROUND

The European Defence Agency (EDA) was established on 12 July 2004, and is governed by Council Decision (CFSP) 2015/1835 defining the statute, seat and operational rules of the European Defence Agency. The Agency has its headquarters in Brussels.

The main task of EDA is to support the Council and the Member States in their effort to improve the Union's defence capabilities in the field of crisis management and to sustain the Common Security and Defence Policy (CSDP) as it currently stands and as it develops in the future.

The Agency is structured into four directorates. The Corporate Services Directorate (CSD) and three operational directorates: Industry, Synergies and Enablers (ISE); Capability, Armament & Planning (CAP); Research, Technology and Innovation (RTI).

## 2. THE AGENCY'S WAY OF WORKING

The Agency is an “outward-facing” organisation, constantly interacting with its shareholders, the participating Member States, as well as with a wide range of stakeholders. It works in an integrated way, with multi-disciplinary teams representing all of the Agency’s functional areas, to realise its objectives. Its business processes are flexible and oriented towards achieving results. Staff at all levels need to demonstrate the corresponding qualities of commitment, flexibility, innovation, and team-working; to work effectively with shareholders and stakeholder groups, formal and informal; and to operate without the need for detailed direction.

## 3. THE INDUSTRY, SYNERGIES AND ENABLERS DIRECTORATE (ISE)

The Industry Synergies & Enablers (ISE) Directorate supports a range of activities critical to collaborative defence capability development in Europe.

On top of leading the work on identifying together with Member States' Key Strategic Activities (KSA) at EU level, the ISE Directorate is responsible for the effective engagement with industry across the Agency’s activities and in support of related priorities set by Member States.

The ISE Directorate facilitates work to address the implications of EU legislation and policies for the defence sector: REACH, procurement, funding instruments and the analysis of developments influencing governmental and industrial stakeholders. The Directorate is responsible for activities on critical enablers to support defence cooperation and enhance interoperability: military airworthiness, standardisation and certification, defence test & evaluation and education and training. The Directorate provides support to CSDP military and civilian operations and missions and EU Battlegroups.

The Directorate facilitates the coordination of military views from and in support of Member States and the relevant international military organisations in the framework of Single European Sky (SES) and acts as the interface with the EU institutions and related bodies. In the wider context of military aviation, the Directorate supports Member States in their efforts to enable RPAS integration in non-segregated airspace and in harmonising military aviation safety issues using the Total System Approach to Military Aviation.

The ISE Directorate comprises four Units:

* The Industry Strategy & EU Policies (ISP) Unit: engagement of industry in the activities of the Agency, determination of Key Strategic Activities at EU level, defence aspects of EU policies varying from legislation (REACH, procurement) to funding instruments

* The Critical Enablers (CRE) Unit: support defence cooperation and enhance interoperability through the identification, development and maintenance of harmonized safety, certification and standardisation requirements, references to the best practice standards and networking of Defence Test & Evaluation capabilities in all military domains

* The Single European Sky (SES) Unit: facilitation and coordination of military views in the framework of SES; interface with the EU institutions and related bodies to ensure that Military Aviation will continue to provide and further improve effective security and defence in Europe in the changing context of the civil aviation sector

* The Operations, Training & Exercises (OTE) Unit: promotion of the use in CSDP operations of all relevant EDA projects & programmes; development and management of contracted solutions to support CSDP operations and Member States; initiation, development and management of training and exercise activities for rotary and fixed-wing aircraft, including RPAS, with a view to transfer these activities to Member States when mature.

## 4. DUTIES

Under the supervision of the Head of Operations Training and Exercises Unit, the job holder will, contribute to the following activities:

* lead the support to the EU SatCom Market project, including oversight of contractual and financial matters and coordination with relevant stakeholders, ensuring alignment with project objectives; * manage the full lifecycle of order requests, including technical, contractual, and financial aspects, such as invoice management, fund allocation, and payment processing, ensuring timely and accurate execution; * serve as the primary point of contact for EU SatCom Market stakeholders, fostering strong relationships with Member States, CSDP structures, and other relevant entities to provide effective support to CSDP operations and missions; * lead the development of the EDA SatCom Service Management Tool (SMT), including conducting meetings with stakeholders, developing requirements, overseeing sprint implementation, and managing user stories to ensure successful delivery and user satisfaction; * support and draft contractual aspects related to the project, including amendments to the Framework Contract (FWC), joint procurement amendments, and supporting the development of tender specifications for upcoming FWCs; * drive continuous improvement of the EU SatCom Market project, incorporating lessons learned into process enhancements and contractual amendments; * lead the preparation of periodic capability reviews of the EDA EU SatCom Market project and report project status to the governance organisation; * act as liaison between end users (e.g., military and governmental bodies) and SATCOM service providers, ensuring smooth communication and problem resolution; * prepare and support meetings with Member States and other stakeholders, including the European Commission and EEAS, providing briefings, documentation, and follow-up actions; * undertake additional tasks as required to support the service and contribute to the overall success of the EU SatCom Market project.

Duties may evolve according to the development of EDA’s structure and activities, and the decisions of EDA management.

## 5. ELIGIBILITY CRITERIA

To be considered eligible to take part in this selection procedure, on the closing date for the submission of applications candidates must satisfy all the eligibility criteria as specified below:

* be a national of a Member State participating in the Agency; * be entitled to their full rights as citizens; * have fulfilled any obligations imposed on their by the laws concerning military service; * produce the appropriate character references as to their suitability for the performance of their duties (extract from the “judicial record” or certificate of good conduct will be requested prior to recruitment); * be physically fit to perform their duties; * have a thorough knowledge (minimum level C1 oral and written) of one of the languages of the participating Member States and a satisfactory knowledge (minimum level B2 oral and written) of another of these languages to the extent necessary to discharge their duties; * have no personal interest (financial, family relationship, or other) which could be in conflict with disinterested discharge of their duties within the Agency; * hold, or be in a position to obtain, a valid Personnel Security Clearance Certificate (national or EU PSC at SECRET UE/EU SECRET level). Personnel Security Clearance Certificate (PSCC) means a certificate issued by a competent authority establishing that an individual is security cleared and holds a valid national or EU PSC, and which shows the level of EUCI to which that individual may be granted access (SECRET UE/EU SECRET), the date of validity of the relevant PSC and the date of expiry of the certificate itself. Note that the necessary procedure for obtaining a PSCC can be initiated on request of the employer only, and not by the individual candidate; * have a level of education which corresponds to completed university studies of at least three years attested by a diploma or be a graduate of a national or international Defence College.

Only diplomas that have been awarded in EU Member States or that are the subject of equivalence certificates issued by the authorities in the said Member States shall be taken into consideration. In the latter case, the authority authorised to conclude contracts of employment reserves the right to request proof of such equivalence.

For diplomas awarded in non-EU countries, a NARIC recognition is required: https://www.enic-naric.net/

Qualifications/diplomas awarded until 31/12/2020 in the United Kingdom are accepted without further recognition. For diplomas awarded after this date (from 01/01/2021), a NARIC recognition is required.

It should be noted that due to the withdrawal of the United Kingdom from the European Union on 31/01/2020, candidates from the United Kingdom who do not hold the nationality of another participating EU Member State, are not eligible.

For native English speakers, your ability to communicate in another EU language will be tested during the selection process. To assess your foreign language levels, see: https://europa.eu/europass/en/common-european-framework-reference-language-skills

## 6. SELECTION CRITERIA

A. ESSENTIAL

(1) Professional

The candidate will be required to demonstrate that he/she has:

* at least 3 years of profession

Salary at this grade

Basic monthly salary at FGIV runs from €4,449 (step 1) to €5,034 (top step), giving an annual range of roughly €53,388 to €60,408 before tax and allowances. Steps increase automatically every two years; the figures here are taken from the salary grid in the EU Staff Regulations.

Eligible staff posted away from their country of nationality also receive an expatriation allowance worth 16% of basic salary (around €712 per month at step 1 of FGIV) together with household, dependent-child, and education allowances where applicable. Take-home pay is then adjusted by the country correction coefficient for Brussels. For a worked example see our correction coefficients guide and the EU salaries overview.

Application timeline

This vacancy was first listed on 18 June 2026, 38 days ago.

The application deadline is 9 September 2026, 43 days from today. Late applications are not accepted, so submit through the official EU Careers portal well in advance.

Last verified against the EU Careers feed on 24 July 2026 (2 days ago).

Where to learn more

For full responsibilities, requirements, and career progression at FGIV see our FGIV grade page; for headcount, mission, and other open vacancies at EDA see the EDA institution page; for the cost of living, correction coefficient, and other postings in Brussels see our Brussels location page; for related vacancies in the Defence field browse our Defence domain page.

New to EU careers? Our beginner's guide walks through entry routes, EPSO competitions, and what to prepare. For application logistics see application tips and EPSO competitions.