P 010: Administrative Assistant - NATO Support and Procurement Agency (Luxembourg)

About this position

The summary below is published by NATO Support and Procurement Agency on the official vacancy notice. Our own analysis — salary realism, comparable openings, career trajectory, language profile — follows further down the page.

Key responsibilities

According to the vacancy notice, the role centres on the following duties:

• Administrative support tasks
• Work with office automation systems
• Collaborate with personnel at all levels
• Follow administrative procedures and defined rules

Are you eligible?

Check these requirements from the notice before investing time in an application:

• Education: Higher vocational training in a relevant discipline, or secondary education, or equivalent education
• Experience: One year's post-related experience (with higher vocational training), or three years' post-related experience (with secondary education), or appropriate amount of relevant professional experience
• Key skills: Ability to work independently and self-motivated, Organise work under stress and tight deadlines, Excellent time management skills, Ability to prioritise work, Good communication skills, Sense of diplomacy, Developed sense of human relations, Tact and understanding in dealing with personnel, Absolute discretion and good judgment, Sound digital literacy
• Eligibility: Nationals from all Member States; qualified redundant NATO civilian candidates of the same grade will be considered in priority; security clearance required

Selection process

The notice describes the following selection steps:

• Application screening
• Interviews (expected approximately six weeks after application closing date)

Contract and working arrangements

Contract duration: Initial three year contract.

Hiring unit: NSPA.

Position details

Reference

rfk23c

Directorate-General

P

Last Verified

18 October 2026

Position overview

This is the official EU Careers listing for P 010: Administrative Assistant at NSPA based in Luxembourg. The vacancy reference is rfk23c. It is hosted by P, the Directorate-General responsible for this policy area.

Post No P-10/ Ref. No 2026_00582

JOB DESCRIPTION (See link to the full job description in the blue box)

- Higher vocational training in a relevant discipline with one year's post-related experience. Acceptable alternatives: secondary education and three years' post-related experience, or an equivalent education combined with an appropriate amount of relevant, professional experience. - Ability to work independently, be self-motivated and to organise work under stress and tight deadlines. - Excellent time management skills and the ability to prioritise work. - Good communication skills and a sense of diplomacy when dealing with persons inside and outside the Agency at all levels and of different nationalities. - Developed sense of human relations and ability to deal with personnel with tact and understanding; absolute discretion and good judgment are required. - Sound digital literacy with experience in using office automation systems and software applications, e.g. Microsoft Office Suite (Word, Excel, and PowerPoint). - Effective collaboration skills required to engage and interact productively with others. - Ability to operate independently, while following administrative procedures, precedents and defined rules. - Well-developed communication skills (written, oral and presentation). - Knowledge of SharePoint-based applications.

WHAT DO WE OFFER?

- Multicultural environment - Initial three year contract with competitive monthly tax-free salary (subject to Article 19 of the Ottawa agreement on exemption of Taxation) - Additional benefits for expatriate staff including expatriation and education allowances (where applicable) and additional home leave - Excellent health coverage - Great work/life balance - Generous annual leave of 6 weeks plus official holidays - Pension Scheme

POST DETAILS

- Basic monthly salary:EUR 4 917.72, tax free - before insurance and pension contributions.

Salaries are before insurance and pension contributions.

HOW TO APPLY?

All candidates (internal and external)should refer to the FAQs before applying.

NSPA internal candidates must submit additionally their latest completedperformancereport.

NSPA staff members of the same grade can submit a transfer request till 27th October 2026.

Applications sent via e-mail will be automatically rejected.

All application deadlines are based on the Central European Time (CET) zone.

IMPORTANT NOTES

Qualified redundant NATO civilian candidates of the same grade will be considered in priority.

Interviews are expected to be held approximately six weeks after the application closing date.The Talent Acquisition and Development Office shall let you know in due course the outcome of the screening process.

Moreover, due to the broad interest in NSPA and the large number of potential candidates, telephone or email enquiries cannot be dealt with.

The Agency would appreciate it if addressee countries could provide their support by submitting candidates whose security clearance can be effected (or confirmed) rapidly and who could report for duty as soon as possible after selection.

NSPA as an employer values diverse backgrounds and perspectives and is committed to recruiting and retaining a diverse and talented workforce. NSPA welcomes applications of nationals from all Member States and strongly encourages women to apply.

EMPLOYMENT STATUS REQUIREMENT FOR CURRENT MILITARY OR ADMINISTRATION POST HOLDERS: Please note that if you currently hold a military or administration post, you will be required to decide, in accordance with your national authorities' regulations, whether to retire or resign from your post, or apply for special leave from your national authorities. If you are invited to a preliminary interview, you will be asked to indicate your preference at that time as well.

IMPORTANT NOTE: Your application should be submitted in one go and you will not be able to modify your data once submitted.

Application timeline

This vacancy was first listed on 14 October 2026, 4 days ago.

The application deadline is 10 November 2026, 22 days from today. Late applications are not accepted, so submit through the official EU Careers portal well in advance.

Last verified against the EU Careers feed on 18 October 2026.

Where to learn more

For headcount, mission, and other open vacancies at NSPA see the NSPA institution page; for the cost of living, correction coefficient, and other postings in Luxembourg see our Luxembourg location page.

New to EU careers? Our beginner's guide walks through entry routes, EPSO competitions, and what to prepare. For application logistics see application tips and EPSO competitions.