Information Technology Officer – Project Management profile (Internal for eu-LISA staff only) - European Union Agency for the Operational Management of Large-Scale IT Systems (AD5, Tallinn)

About this position

The summary below is published by European Union Agency for the Operational Management of Large-Scale IT Systems on the official vacancy notice. Our own analysis — salary realism, comparable openings, career trajectory, language profile — follows further down the page.

Key responsibilities

According to the vacancy notice, the role centres on the following duties:

• Monitoring and reporting overall project progress, resolving issues and initiating corrective action
• Defining and implementing project governance
• Managing projects risks, issues and compliance matters, including mitigation strategies and follow-up with stakeholders
• Coordinating and steering project teams in charge of the implementation of large-scale IT systems
• Managing projects end-to-end across their different stages from initiation to closure
• Developing and overseeing project plans, project schedules and reporting systems, budgets, quality standards and overseeing their implementation
• Managing activities related to public procurement and contract management, including activities linked to tender procedures, preparation of technical specifications, evaluation, verification and reporting
• Defining and monitoring quality procedures, standards and specifications and ensure contractors compliance with agreed requirements and contractual obligations

Are you eligible?

Check these requirements from the notice before investing time in an application:

• Experience: Proven professional experience in IT project management and methodologies and Agile practices; Experience in managing complex project contracts, including associated budget responsibility, contract performance monitoring and financial oversight; Proven ability to synchronise timelines, scope and resources across a complex project portfolio; Knowledge of modern ICT architectures, systems and infra…
• Languages: English (C1)
• Key skills: Ability to act upon eu-LISA's values and guiding principles, Strong interpersonal and communication skills with the ability to establish and maintain effective and constructive relationships with internal and external stakeholders, Strong critical thinking and problem-solving abilities to analyse and resolve complex challenges, Ability to identify and evaluate possible courses of action and to make and implement sound and timely decisions
• Eligibility: Must be engaged within eu-LISA as Temporary Staff 2(f) in function group AD, grade 5-7, on the closing date for applications and on the day of filling the post; Must produce the appropriate character requirements for the duties involved; Level of Security Clearance: SECRET UE/EU SECRET

Selection process

The notice describes the following selection steps:

• Selection Committee designated by the Appointing Authority
• Verification of eligibility criteria
• Evaluation by Selection Committee based on selection criteria
• Preliminary assessment (e.g., pre-recorded video interview and/or remote written test)
• Shortlist phase

Contract and working arrangements

Contract duration: Temporary Staff.

Working arrangements: Hybrid working arrangements – Permanent relocation required.

Hiring unit: Programme and Solutions Management Unit.

Position details

Reference

233

Last Verified

18 September 2026

Position overview

This is the official EU Careers listing for Information Technology Officer – Project Management profile (Internal for eu-LISA staff only) at eu-LISA based in Tallinn at the AD5 grade level (Temporary Agent). The vacancy reference is 233.

About the unit

The Programme and Solutions Management Unit (PMU) is responsible for delivering all programmes and projects within eu-LISA’s Digital Solutions Operations Department ensuring compliance with agreed scope, budget and quality parameters. The unit oversees all Justice and Home Affairs (JHA) information systems and solutions entrusted to eu-LISA, including the interoperability architecture and identity management portfolio.

All programmes and projects within the unit are managed by dedicated programme and project teams responsible for coordinating the delivery and evolution of all new and existing large-scale IT systems. In this role, PMU teams lead and coordinate all expert teams across eu-LISA, ensuring effective collaboration and contribution in line with their respective area of expertise.

Within its area of expertise, the unit also coordinates activities supporting the procurement of products and services from external vendors and is responsible for the management of the associated contracts, including project quality assurance. In line with the applicable legal framework, PMU prepares and submits regular reports on programme and project implementation to the Agency’s Governance Bodies.

About the job

eu-LISA aims to establish a reserve list from which to source the best talent. Working under the supervision of the respective Head of Sector/Program Manager and reporting to the Head of the Programme and Solutions Management Unit, you will support eu-LISA ’s mandate and ensure that the Agency achieves its objectives, enhances its reputation, and answers stakeholders’ needs.

Your tasks will include a wide range of responsibilities that may extend beyond the following list:

1Date of publication: 18 September 2026

Sector and Unit Programme and Solutions Management Unit

Grade bracket AD5 – AD7 (Temporary Staff)

Place of Employment Strasbourg (France)

Working model Hybrid working arrangements – Permanent relocation required

Level of Security Clearance SECRET UE/EU SECRET

Deadline for Application 19 October 2026 1 12:59 pm Tallinn time / 11:59 am Strasbourg time

INTERNAL VACANCY NOTICE –

Information Technology Officer –

Project Management profile (AD5)

Ref. eu -LISA/2 6/TA/ AD 5-AD7 /14 .22

European Union Agency for the Operational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice Vesilennuki 5, 10415 Tallinn, Estonia

www.eulisa.europa.eu

- Monitoring and reporting overall project progress, resolving issues and initiating corrective action, where necessary.

- Defining and implementing project governance.

- Managing projects risks, issues and compliance matters, including mitigation strategies and follow-up with stakeholders.

- Coordinating and steering project teams in charge of the implementation of large-scale IT systems.

- Managing projects end-to-end across their different stages from initiation to closure.

- Developing and overseeing project plans, project schedules and reporting systems, budgets, quality standards and overseeing their implementation.

- Managing activities related to public procurement and contract management, including activities linked to tender procedures, preparation of technical specifications, evaluation, verification and reporting to ensure sound financial management in procurement activities, contribution to vendor-selection criteria and best practices and other related activities.

- Defining and monitoring quality procedures, standards and specifications and ensure contractors compliance with agreed requirements and contractual obligations.

- Maintaining effective communication and information sharing and co-operation with internal and external stakeholders.

Eligibility criteria

To be eligible for recruitment and selection, you need to meet the following formal criteria, which need to be fulfilled by the deadline for applications:

General conditions

1. You produce the appropriate character requirements for the duties involved.

2. You are engaged within eu-LISA as Temporary Staff 2(f) in function group AD, grade 5-7, on the closing date for applications and on the day of filling the post.

Selection criteria

The suitability of candidates will be assessed against the following criteria during different stages of the selection procedure:

Professional experience and knowledge

1. Proven professional experience and ability to perform the duties mentioned under Section “About the Job” .

2. Experience in IT project management and methodologies and Agile practices.

3. Experience in managing complex project contracts, including associated budget responsibility, contract performance monitoring and financial oversight.

4. Proven ability to synchronise timelines, scope and resources across a complex project portfolio. 3

5. Knowledge of modern ICT architectures, systems and infrastructure.

Personal competencies

6. Ability to act upon eu-LISA’s values and guiding principles (We get the job done - We take ownership -

We are all role models - We act together as one).

7. Strong interpersonal and communication skills with the ability to establish and maintain effective and constructive relationships with internal and external stakeholders, and to understand and anticipate their needs and expectations to find the best solutions for the business.

8. Strong critical thinking and problem-solving abilities to analyse and resolve complex challenges, to identify and evaluate the possible courses of action, and to make and implement sound and timely decisions.

Language

9. Strong communication skills in English at least at the C1 2 level.

Advantageous

10. Certification(s) relevant to the profile, such as Project Management Professional (PMP) Certification, PRINCE2 Foundation / Practitioner Certification, Agile Project Management (Agile PM) Practitioner Certification, Scaled Agile Framework (SAFe Agilist Certification), and any other relevant certificate in the field.

2Cf. Language levels of the Common European Framework of reference: http://europass.cedefop.europa.eu/en/resources/european- language-levels-cefr 4 European Union Agency for the Operational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice Vesilennuki 5, 10415 Tallinn, Estonia

Application process and next steps

Ready to join us in building a safer Europe? Apply now!

Before submitting your application, you should carefully check whether you meet all eligibility requirements.

Please complete your application form via the e-recruitment platform here . Due to the fact that this is an internal

selection, one must select ‘Internal’ next to the ‘Selection procedure type’ field and click ’Search’ here .

eu-LISA does not accept applications submitted by any other means (e.g., e-mail or post), or any spontaneous applications. Your application should contain personal details, educational background, professional experience, language proficiency, motivation letter, and responses to pre-screening questions if applicable. Candidates are requested to support their application with adequate, concise examples of their work experience and qualifications, especially if not directly addressed in the duties listed in the application under professional experience.

Please note that if at any stage of the selection procedure it is established that any of the requested information provided by a candidate is false, they will be disqualified.

If a candidate reaches the final stage, they will be requested to supply documentary evidence in support of the statements that they made for this application.

If you encounter any difficulties during the application process or have any further questions, please do not hesitate to reach out to the Talent Acquisition Service. Feel free to send an email to eulisa-

[email protected] .

Equal Opportunities Employer

As an equal opportunity employer, we are committed to recruit and value individuals with diverse backgrounds and experiences, and to foster an inclusive working environment, where everyone can be themselves. We encourage all suitably qualified and eligible candidates to apply regardless of their gender identity/expression, age, racial, ethnic and cultural background, religion and beliefs, sexual orientation, disability or neurodiversity.

Candidates requiring reasonable accommodation during any stage of the selection procedure (e.g. written tests or interviews) are invited to inform the Agency in advance. Supporting documentation may be requested where appropriate. We will make every reasonable effort to provide the necessary accommodations and to ensure your full and equal participation in the selection process.

Join our diverse team, where you will have the opportunity to grow both professionally and personally while enjoying the journey. 5

Selection procedure

The selection procedure includes the following steps:

▪ A Selection Committee, designated by the Appointing Authority, is established for the selection procedure;

▪ Each application is checked to verify whether the candidate meets the eligibility criteria;

▪ All eligible applications are evaluated by the Selection Committee based on a combination of certain selection criteria defined in the Vacancy Notice;

▪ The quality of the information provided by the candidate in their application is of utmost importance. Candidates are requested to support their application with adequate, concise examples of their work experience (including traineeships, voluntary work etc), and qualification, especially if not directly addressed in the duties listed in the application under professional experience.

▪ Once the list of the most qualified candidates is determined, a preliminary assessment may take place (e.g., a pre-recorded video interview and/or a remote written test) 3 prior to the shortlist phase.

Salary at this grade

Basic monthly salary at AD5 runs from €6,153 (step 1) to €6,961 (top step), giving an annual range of roughly €73,836 to €83,532 before tax and allowances. Steps increase automatically every two years; the figures here are taken from the salary grid in the EU Staff Regulations.

Eligible staff posted away from their country of nationality also receive an expatriation allowance worth 16% of basic salary (around €984 per month at step 1 of AD5) together with household, dependent-child, and education allowances where applicable. Take-home pay is then adjusted by the country correction coefficient for Tallinn. For a worked example see our correction coefficients guide and the EU salaries overview.

Application timeline

This vacancy was first listed on 18 September 2026, 2 days ago.

No closing date is published in the source feed for this position. EU vacancies typically remain open for four to eight weeks; check the official vacancy notice for the cut-off date and time.

Last verified against the EU Careers feed on 18 September 2026 (2 days ago).

Where to learn more

For full responsibilities, requirements, and career progression at AD5 see our AD5 grade page; for headcount, mission, and other open vacancies at eu-LISA see the eu-LISA institution page; for the cost of living, correction coefficient, and other postings in Tallinn see our Tallinn location page.

New to EU careers? Our beginner's guide walks through entry routes, EPSO competitions, and what to prepare. For application logistics see application tips and EPSO competitions.