Information Technology Officer – Project Management profile - European Union Agency for the Operational Management of Large-Scale IT Systems (AD5, Tallinn)

About this position

The summary below is published by European Union Agency for the Operational Management of Large-Scale IT Systems on the official vacancy notice. Our own analysis — salary realism, comparable openings, career trajectory, language profile — follows further down the page.

Key responsibilities

According to the vacancy notice, the role centres on the following duties:

• Monitoring and reporting overall project progress, resolving issues and initiating corrective action
• Defining and implementing project governance
• Managing projects risks, issues and compliance matters, including mitigation strategies and follow-up with stakeholders
• Coordinating and steering project teams in charge of the implementation of large-scale IT systems
• Managing projects end-to-end across their different stages from initiation to closure
• Developing and overseeing project plans, project schedules and reporting systems, budgets, quality standards
• Managing activities related to public procurement and contract management, including tender procedures, technical specifications, evaluation, verification and reporting
• Defining and monitoring quality procedures, standards and specifications and ensure contractors compliance

Are you eligible?

Check these requirements from the notice before investing time in an application:

• Education: Completed university studies attested by a diploma with a normal period of university education of three years or more
• Experience: Proven professional experience in IT project management and methodologies and Agile practices; Experience in managing complex project contracts, including associated budget responsibility, contract performance monitoring and financial oversight; Proven ability to synchronise timelines, scope and resources across a complex project portfolio
• Languages: One of the 24 EU official languages (C1), Another EU official language (B2), English (C1)
• Key skills: Ability to perform IT project management duties, Knowledge of modern ICT architectures, systems and infrastructure, Ability to act upon eu-LISA's values and guiding principles, Strong interpersonal and communication skills, Strong critical thinking and problem-solving abilities, Ability to establish and maintain effective and constructive relationships with internal and external stakeholders
• Eligibility: National of one of the EU Member States or Norway, Iceland, Liechtenstein, or Switzerland and enjoy full rights as a citizen; Produce appropriate character requirements for the duties involved; Physically fit to perform duties; Fulfilled any obligations imposed by laws concerning military service; SECRET UE/EU SECRET security clearance required

Contract and working arrangements

Contract duration: Initial contract of 5 years subject to renewal.

Working arrangements: Hybrid working arrangements – Permanent relocation required.

Hiring unit: Programme and Solutions Management Unit.

Position details

Reference

232

Last Verified

18 September 2026

Position overview

This is the official EU Careers listing for Information Technology Officer – Project Management profile at eu-LISA based in Tallinn at the AD5 grade level (Temporary Agent). The vacancy reference is 232.

About the Agency

We are eu-LISA, the European Union Agency for the Operational Management of Large-Scale IT Systems in the

Area of Freedom, Security and Justice. We help implement the European Union’s policies by designing,

developing, and operating large-scale information systems in internal security, border management, and judicial cooperation.

Our teams develop and manage the technological architecture of the Schengen area and the EU justice domain. By equipping law enforcement and border management operators and juridical practitioners with cutting-edge technological infrastructure, we help ensure security and justice for citizens.

With a workforce of more than 24 nationalities, eu-LISA embraces an international work environment and values collaboration among colleagues from diverse backgrounds. Join us to become part of our organisational culture that fosters inclusivity and diversity. Our belief is 'Together as one, we are making it happen'. We want our people to feel respected, valued and empowered.

Please visit our website and discover more about eu-LISA’s core activities.

1Date of publication: 18 September 2026

Unit Programme and Solutions Management Unit

Contract Duration Initial contract of 5 years subject to renewal

Function Group/Grade AD5 (Temporary Staff)

Place of Employment Strasbourg (France)

Working model Hybrid working arrangements – Permanent relocation required

Level of Security Clearance SECRET UE/EU SECRET

Deadline for Application 19 October 2026 1 12:59 pm Tallinn time / 11:59 am Strasbourg time

Validity of the Reserve List 31 December 2029

VACANCY NOTICE –

Information Technology Officer –

Project Management profile (AD5)

Ref. eu -LISA/2 6/TA /AD 5/14 .1 2

European Union Agency for the Operational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice Vesilennuki 5, 10415 Tallinn, Estonia

www.eulisa.europa.eu

About the unit

The Programme and Solutions Management Unit (PMU) is responsible for delivering all programmes and projects within eu-LISA’s Digital Solutions Operations Department ensuring compliance with agreed scope, budget and quality parameters. The unit oversees all Justice and Home Affairs (JHA) information systems and solutions entrusted to eu-LISA, including the interoperability architecture and identity management portfolio.

All programmes and projects within the unit are managed by dedicated programme and project teams responsible for coordinating the delivery and evolution of all new and existing large-scale IT systems. In this role, PMU teams lead and coordinate all expert teams across eu-LISA, ensuring effective collaboration and contribution in line with their respective area of expertise.

Within its area of expertise, the unit also coordinates activities supporting the procurement of products and services from external vendors and is responsible for the management of the associated contracts, including project quality assurance. In line with the applicable legal framework, PMU prepares and submits regular reports on programme and project implementation to the Agency’s Governance Bodies.

About the job

eu-LISA aims to establish a reserve list from which to source the best talent. Working under the supervision of the respective Head of Sector/Program Manager and reporting to the Head of the Programme and Solutions Management Unit, you will support eu-LISA’s mandate and ensure that the Agency achieves its objectives, enhances its reputation, and answers stakeholders’ needs .

Your tasks will include a wide range of responsibilities that may extend beyond the following list:

- Monitoring and reporting overall project progress, resolving issues and initiating corrective action, where necessary.

- Defining and implementing project governance.

- Managing projects risks, issues and compliance matters, including mitigation strategies and follow-up with stakeholders.

- Coordinating and steering project teams in charge of the implementation of large-scale IT systems.

- Managing projects end-to-end across their different stages from initiation to closure.

- Developing and overseeing project plans, project schedules and reporting systems, budgets, quality standards and overseeing their implementation.

- Managing activities related to public procurement and contract management, including activities linked to tender procedures, preparation of technical specifications, evaluation, verification and reporting to ensure sound financial management in procurement activities, contribution to vendor-selection criteria and best practices and other related activities.

- Defining and monitoring quality procedures, standards and specifications and ensure contractors compliance with agreed requirements and contractual obligations.

- Maintaining effective communication and information sharing and co-operation with internal and external stakeholders. 3

Eligibility criteria

To be eligible for recruitment and selection, you need to meet the following formal criteria, which need to be fulfilled by the deadline for application:

General conditions

1. You are national of one of the EU Member States or Norway, Iceland, Liechtenstein, or Switzerland and you enjoy full rights as a citizen 2.

2. You produce the appropriate character requirements for the duties involved.

3. You are physically fit to perform your duties 3.

4. You have fulfilled any obligations imposed on you by the laws concerning military service.

Education

5. You have a level of education which corresponds to completed university studies attested by a diploma provided that the normal period of university education is three years or more.

Only qualifications awarded in an EU Member State or that are subject to an equivalence certificate issued by an authority in a said EU Member State shall be taken into consideration.

Language

6. You have a thorough knowledge ( C1 level ) of one of the 24 EU official languages and a satisfactory

knowledge ( B2 level ) of another EU official language for the performance of your duties.

Selection Criteria

eu-LISA aims to establish a reserve list from which to source the best talent. The suitability of candidates will be assessed against the following criteria during different stages of the selection procedure:

Professional experience and knowledge

1. Proven professional experience and ability to perform the duties mentioned under Section “About the Job” .

2. Experience in IT project management and methodologies and Agile practices.

3. Experience in managing complex project contracts, including associated budget responsibility, contract performance monitoring and financial oversight.

4. Proven ability to synchronise timelines, scope and resources across a complex project portfolio.

5. Knowledge of modern ICT architectures, systems and infrastructure.

2Prior to an appointment, the successful candidate will be requested to provide a certificate of absence of any criminal record issued by the competent authority. 3Prior to an appointment, the successful candidate shall be medically examined by a selected medical service in order that the Agency may be satisfied that they fulfil the requirement of Article 82 (3)d of the Conditions of employment of other servants of the European Communities. 4 European Union Agency for the Operational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice Vesilennuki 5, 10415 Tallinn, Estonia

Personal competencies

6. Ability to act upon eu-LISA’s values and guiding principles (We get the job done - We take ownership -

We are all role models - We act together as one).

7. Strong interpersonal and communication skills with the ability to establish and maintain effective and constructive relationships with internal and external stakeholders, and to understand and anticipate their needs and expectations to find the best solutions for the business.

8. Strong critical thinking and problem-solving abilities to analyse and resolve complex challenges, to identify and evaluate the possible courses of action, and to make and implement sound and timely decisions.

9. Strong communication skills in English at least at the C1 4 level.

Advantageous

10. Certification(s) relevant to the profile, such as Project Management Professional (PMP) Certification, PRINCE2 Foundation / Practitioner Certification, Agile Project Management (Agile PM) Practitioner Certification, Scaled Agile Framework (SAFe Agilist Certification), and any other relevant certificate in the field.

4Cf. Language levels of the Common European Framework of reference: http://europass.cedefop.europa.eu/en/resources/european- language-levels-cefr 5 European Union Agency for the Operational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice Vesilennuki 5, 10415 Tallinn, Estonia

What we offer

Competitive salary package composed of a basic salary and various allowances :

- eu-LISA offers a competitive salary package. To begin with, the salary is determined by the grade for which you have applied. In addition, your future salary is based on the total number of years of professional experience and adjusted to the cost of living in your place of employment.

- Depending on your individual and family situation, you may be eligible for various allowances such as expatriation, installation and household allowance, dependent child, or education allowance, ensuring your financial comfort. It is important to note that salaries are exempt from national taxation, as they are subject to a tax raised by the EU.

Additional benefits : Your health and safety are our priority. We offer a wide range of additional benefits such as health insurance, including sickness and accident insurance, hospitalisation, dental care, and preventive medicine coverage. If you desire, your family members can be covered as well.

Salary at this grade

Basic monthly salary at AD5 runs from €6,153 (step 1) to €6,961 (top step), giving an annual range of roughly €73,836 to €83,532 before tax and allowances. Steps increase automatically every two years; the figures here are taken from the salary grid in the EU Staff Regulations.

Eligible staff posted away from their country of nationality also receive an expatriation allowance worth 16% of basic salary (around €984 per month at step 1 of AD5) together with household, dependent-child, and education allowances where applicable. Take-home pay is then adjusted by the country correction coefficient for Tallinn. For a worked example see our correction coefficients guide and the EU salaries overview.

Application timeline

This vacancy was first listed on 18 September 2026, 2 days ago.

No closing date is published in the source feed for this position. EU vacancies typically remain open for four to eight weeks; check the official vacancy notice for the cut-off date and time.

Last verified against the EU Careers feed on 18 September 2026 (2 days ago).

Where to learn more

For full responsibilities, requirements, and career progression at AD5 see our AD5 grade page; for headcount, mission, and other open vacancies at eu-LISA see the eu-LISA institution page; for the cost of living, correction coefficient, and other postings in Tallinn see our Tallinn location page.

New to EU careers? Our beginner's guide walks through entry routes, EPSO competitions, and what to prepare. For application logistics see application tips and EPSO competitions.