Head of Budget and Finance Unit (Internal for eu-LISA staff only) - European Union Agency for the Operational Management of Large-Scale IT Systems (AD10, Tallinn)

About this position

The summary below is published by European Union Agency for the Operational Management of Large-Scale IT Systems on the official vacancy notice. Our own analysis — salary realism, comparable openings, career trajectory, language profile — follows further down the page.

Key responsibilities

According to the vacancy notice, the role centres on the following duties:

• Lead and manage the Budget and Finance Unit, fostering a high-performance culture based on engagement, empowerment and accountability
• Define and implement the Agency's financial, budgetary and integrated planning strategy
• Lead the preparation, coordination and monitoring of the Agency's annual and multiannual budgets, work programmes and resource planning processes
• Oversee the implementation and execution of the Agency's budget, ensuring legality, regularity, efficiency and cost-effectiveness
• Provide strategic financial advice to senior management on resource allocation, financial sustainability and investment priorities
• Steer the Agency's integrated planning framework, ensuring a coherent single source of truth for multiannual programming
• Monitor and analyse budget implementation, financial performance and planning indicators
• Ensure the preparation of statutory budgetary and financial reports for the Management Board and EU institutions

Are you eligible?

Check these requirements from the notice before investing time in an application:

• Education: University degree in finance, accounting, economics, business administration, public administration or another field relevant to the duties of the post
• Experience: Extensive experience similar to the duties outlined in the job description, preferably in an international or EU institutional context. At least three (3) years of post-graduate management experience relevant to the position, with sound evidence of staff management, budget responsibility and organisational impact
• Languages: English (C1)
• Key skills: Proven ability to lead, motivate and develop teams, Proven ability to shape strategic direction and vision for the Unit, Proven ability to translate strategic objectives into clear, measurable and achievable operational objectives, Strong drafting and communication skills, Strong communication and influencing skills, Strong business partnering skills, Strong analytical and problem-solving skills, Ability to act upon eu-LISA's values and guiding principles, Good knowledge of financial regulations and governance frameworks applicable to EU institutions, bodies and agencies or other international organisations
• Eligibility: You are engaged within eu-LISA as Temporary Staff 2(f) in function group AD, grade 9-14, on the closing date for applications and on the day of filling the post. You produce the appropriate character requirements for the duties involved. Level of Security Clearance required: SECRET UE/EU SECRET

Contract and working arrangements

Contract duration: Temporary Staff.

Working arrangements: Hybrid working arrangements – Permanent relocation required.

Hiring unit: Budget and Finance Unit / Corporate Services Department.

Position details

Reference

227

Last Verified

7 August 2026

Position overview

This is the official EU Careers listing for Head of Budget and Finance Unit (Internal for eu-LISA staff only) at eu-LISA based in Tallinn at the AD10 grade level (Temporary Agent). The vacancy reference is 227.

About the unit

The Budget and Finance Unit is responsible for the Agency's financial and budgetary management, ensuring that

financial resources are planned, allocated, implemented and monitored in accordance with the applicable

regulatory framework and the principles of sound financial management. Through effective financial governance

and integrated planning, the Unit supports the achievement of the Agency's strategic objectives while ensuring

accountability, regulatory compliance, financial sustainability and the effic ient use of resources.

The Unit coordinates the Agency's budgetary and financial management processes across the entire planning

and implementation cycle. It oversees the preparation, execution and monitoring of the annual budget,

coordinates multiannual and annual planning, and provides financial analysis and reporting to support strategic

decision -making. The Unit also ensures the legality and regularity of financial transactions, supports budget

owners and financial actors, manages the Agency's asset registration and inventory processes, and contributes

to the preparation of statutory financial and budgetary reports for the Agency's governing bodies and EU

institutions. Through the integration of operational, financial and resource planning, the Unit promotes a coherent

planning framework that provides a single source of truth for the Agency's multiannual programming.

The Unit comprises two sectors with complementary responsibilities. The Financial Management Sector ensures

the lawful and efficient implementation of the Agency's budget by coordinating financial operations, supporting

financial actors, monitoring budget execution and managing the Agency's assets. The Planning and Monitoring

Sector leads the Agency's integrated planning and budgeting processes, coordinating the preparation of

multiannual and annual work programmes, budgets and resource planning, while moni toring budget

implementation and planning performance to support effective governance and informed management decisions.

> 1Date of publication: 07 August 202 6

Sector and Unit Budget and Finance Unit / Corporate Services Department

Grade bracket AD 9-AD14 (Temporary Staff )

Place of Employment Tallinn (Estonia)

Working model Hybrid working arrangements – Permanent relocation required

Level of Security Clearance SECRET UE/EU SECRET

Deadline for Application 21 September 2026 1 12:59 pm Tallinn time / 11:59 am

Strasbourg time

INTERNAL VACANCY NOTICE –

Head of Budget and Finance Unit

(AD 9 – AD1 4)

Ref. eu -LISA/26/TA/AD9 -AD1 4/15.2 2

> European Union Agency for the Operational Management of Large -Scale > IT Systems in the Area of Freedom, Security and Justice > Vesilennuki 5, 10415 Tallinn, Estonia

www.eulisa.europa.eu

About the job

As Head of the Budget and Finance Unit, reporting to the Head of the Corporate Services Department and acting

as a member of the organisation’s management team, you will lead the Agency’s budgetary, financial, planning

and monitoring functions. You will en sure that financial resources are managed in accordance with the principles

of sound financial management and that integrated planning supports the Agency’s operational delivery, strategic

objectives and long -term sustainability.

In this capacity, you will position budget, finance and planning as key enablers of the Agency’s mandate,

strengthening strategic decision -making, transparency, accountability and organisational performance, while

ensuring compliance with the applicable EU regulatory framework.

Your tasks will include a wide range of responsibilities that extend beyond the following list:

• Lead and manage the Budget and Finance Unit, fostering a high -performance culture based on

engagement, empowerment and accountability, while ensuring effective staff development through

regular feedback, coaching and mentoring.

• Define and implement the Agency’s financial, budgetary and integrated planning strategy, ensuring

alignment with the Agency’s mission, objectives and values, and establishing clear governance,

accountability and quality standards across financial and plann ing processes.

• Lead the preparation, coordination and monitoring of the Agency’s annual and multiannual budgets, work

programmes and resource planning processes, ensuring consistency between operational priorities,

financial resources and staffing plans.

• Oversee the implementation and execution of the Agency’s budget, ensuring legality, regularity, efficiency

and cost -effectiveness in accordance with the EU Financial Regulation, the Agency’s Financial Rules and

applicable internal policies.

• Provide strategic financial advice to senior management, supporting informed decision -making on

resource allocation, financial sustainability, investment priorities and organisational performance.

• Steer the Agency’s integrated planning framework, ensuring a coherent “single source of truth” for

multiannual programming, budget planning and performance monitoring across the organisation.

• Monitor and analyse budget implementation, financial performance and planning indicators, identifying

risks, trends and opportunities, and ensuring timely reporting and corrective actions where necessary.

• Ensure the preparation of statutory budgetary and financial reports for the Management Board, EU

institutions and other stakeholders, including reporting on budget implementation and financial

management.

• Oversee the Agency’s asset management framework, ensuring appropriate registration, inventory control,

decommissioning procedures and compliance with accounting and financial rules.

• Ensure effective financial governance and internal control, including risk management, audit follow -up

and continuous improvement of financial and planning processes.

• Drive the digitalisation and optimisation of budgetary, financial and planning processes, promoting data -

driven management, efficiency, transparency and service quality across the organisation. 3

> European Union Agency for the Operational Management of Large -Scale > IT Systems in the Area of Freedom, Security and Justice > Vesilennuki 5, 10415 Tallinn, Estonia

www.eulisa.europa.eu

Eligibility criteria

To be eligible for recruitment and selection , you need to meet the following formal criteria, which need to be

fulfilled by the deadline for applications:

General conditions

1. You produce the appropriate character requirements for the duties involved;

2. You are engaged within eu -LISA as Temporary Staff 2(f) in function group AD, grade 9-14, on the closing

date for applications and on the day of filling the post .

Selection criteria

The suitability of candidates will be assessed against the following criteria during different stages of the selection

procedur e:

Leadership abilities

1. Proven ability to lead, motivate and develop teams, fostering a positive and engaging working culture and

translating this into a clear mission, objectives and a strong organisational commitment.

2. Proven ability to shape the strategic direction and vision for the Unit, promoting organisational

performance, continuous improvement and innovation, while leading the unit through organisational

change and evolving priorities.

3. Proven a bility to translate the Agency's strategic objectives into clear, measurable and achievable

operational objectives for the unit, ensuring effective planning, prioritisation and delivery of results.

4. At least three (3) years of post -graduate management experience relevant to the position, with sound

evidence of staff management, budget responsibility and organisational impact 2.

Experience

5. Extensive experience similar to the duties outlined in the section “About the job”, preferably in an

international or EU institutional context .

Education

6. University degree in finance, accounting, economics, business administration, public administration or

another field relevant to the duties of the post .

> 2Candidates should clearly indicate for all years during which the management experience has been acquired: (1) title and role of > management positions held; (2) numbers of staff overseen in these positions; (3) the size of budgets managed; (4) numbers of > hi erarchical layers above and below; and (5) number of peers. 4 > European Union Agency for the Operational Management of Large -Scale > IT Systems in the Area of Freedom, Security and Justice > Vesilennuki 5, 10415 Tallinn, Estonia

www.eulisa.europa.eu

Language

7. Strong drafting and communication skills in English, both orally and in writing, at least at the C1 3 level.

Soft Skills

8. Ability to act upon eu -LISA’s values and guiding principles (We get the job done - We take ownership -

We are all role models - We act together as one) .

9. Strong communication and influencing skills, with the ability to build credibility and trusted relationships

across the organisation and provide strategic advice to senior management and stakeholders.

10. Strong business partnering skills, with the ability to understand operational needs, balance them with

financial stewardship, and develop pragmatic, compliant and value -adding solutions in collaboration with

stakeholders.

11. Strong analytical and problem -solving skills, with the ability to interpret complex financial information,

identify risks and opportunities, exercise sound judgement, and take timely, well -founded decisions under

competing priorities.

Advantageous

12. Good knowledge of financial regulations and governance frameworks applicable to EU institutions, bodies

and agencies or other international organisations.

> 3Cf. Language levels of the Common European Framework of reference: http://europass.cedefop.europa.eu/en/resources/european - > language -levels -cefr 5 > European Union Agency for the Operational Management of Large -Scale > IT Systems in the Area of Freedom, Security and Justice > Ves

Salary at this grade

Basic monthly salary at AD10 runs from €11,408 (step 1) to €12,907 (top step), giving an annual range of roughly €136,896 to €154,884 before tax and allowances. Steps increase automatically every two years; the figures here are taken from the salary grid in the EU Staff Regulations.

Eligible staff posted away from their country of nationality also receive an expatriation allowance worth 16% of basic salary (around €1,825 per month at step 1 of AD10) together with household, dependent-child, and education allowances where applicable. Take-home pay is then adjusted by the country correction coefficient for Tallinn. For a worked example see our correction coefficients guide and the EU salaries overview.

Application timeline

This vacancy was first listed on 7 August 2026, today.

The application deadline is 21 September 2026, 43 days from today. Late applications are not accepted, so submit through the official EU Careers portal well in advance.

Last verified against the EU Careers feed on 7 August 2026.

Where to learn more

For full responsibilities, requirements, and career progression at AD10 see our AD10 grade page; for headcount, mission, and other open vacancies at eu-LISA see the eu-LISA institution page; for the cost of living, correction coefficient, and other postings in Tallinn see our Tallinn location page.

New to EU careers? Our beginner's guide walks through entry routes, EPSO competitions, and what to prepare. For application logistics see application tips and EPSO competitions.