Trainee (Leveraging Administration for Automation, AI and Digitisation) - European Medicines Agency (Amsterdam)

About this position

The summary below is published by European Medicines Agency on the official vacancy notice. Our own analysis — salary realism, comparable openings, career trajectory, language profile — follows further down the page.

Key responsibilities

According to the vacancy notice, the role centres on the following duties:

• Contributing to the planning and coordination of the selected AI project, including design, testing, and rollout activities
• Gathering and analysing business requirements to align the AI solution with operational needs and process improvement goals
• Collaborating with LEAAAD members and divisional teams to ensure effective integration and adoption of the AI tool
• Participating in data preparation, model evaluation, and performance monitoring tasks to ensure quality and accuracy
• Documenting outcomes, lessons learned, and recommendations for future AI or automation initiatives within the division

Are you eligible?

Check these requirements from the notice before investing time in an application:

• Education: Relevant university degree (minimum of three years or more) obtained between 30 September 2025 and 30 September 2026, or currently a university student on an Erasmus+ or similar programme, or a PhD student or Master's student with a previous fully finished degree in relevant areas
• Languages: English (C1), Other official EU language (B2)
• Key skills: Knowledge of Python: data cleaning (Pandas, NumPy), data visualization (Plotly) and data validation (Pydantic/Regex), Knowledge of PowerBi (desired), Communication skills, Interpersonal skills, Working with others, Adaptability, Research and analytical skills, Learning and development
• Eligibility: Full rights as a citizen of a European Union Member State or Iceland, Liechtenstein and Norway

Selection process

The notice describes the following selection steps:

• Assessments (remote) from mid-October 2026 to mid-November 2026
• Decision and offers by end of December 2026

Contract and working arrangements

Contract duration: 10 months (1 March 2027 – 31 December 2027).

Working arrangements: At the Agency's premises in Amsterdam with possibility for teleworking up to 40% of working time from The Netherlands and occasional teleworking from outside The Netherlands.

Hiring unit: Leveraging Administration for Automation, AI and Digitisation Office (LEAAAD), A-Division.

Position overview

This is the official EU Careers listing for Trainee (Leveraging Administration for Automation, AI and Digitisation) at EMA based in Amsterdam (Traineeship).

Type of position:Trainee

Job Type:30 September 2026 23:59 CEST

Selection procedure reference: EMA/TR/11582

Deadline for applications: 30 September 2026 23:59 CEST

The European Medicines Agency (EMA) is a decentralised agency of the European Union (EU), located in Amsterdam. It began operating in 1995. It is responsible for the scientific evaluation, supervision and safety monitoring of medicines in the EU.

This traineeship opportunity is now open for applicationsuntil 30 September 2026 23:59 CEST, with an intake on 1 March 2027.

About the traineeship programme

The Agency is looking for motivated, qualified recent graduates or students on an Erasmus+ or other programme or PhD students or Master's students, who are interested in gaining experience and contribute to the Agency’s work for every patient in Europe. The purpose of a traineeship at the Agency is to perform tasks that are predominantly in the interest of the trainee’s training and principally serve to increase the trainee’s knowledge and to gain relevant experience.

Placement description

We are looking for a trainee in the Leveraging Administration for Automation, AI and Digitisation Office.

Specific objectives and projects

The traineeship position is part of the A‑Division’s digitalisation working group, LEAAAD (Leveraging Administration for Automation, AI and Digitisation).

The trainee will directly contribute to the development and implementation of an identified AI‑driven solution (TBC) aimed at simplifying and optimising administrative workflows within the EMA’s Administration Division as per digitlisation roadmap. This role offers hands‑on experience in project delivery and exposure to practical applications of AI in a regulatory environment.

Key responsibilities include:

- Contributing to the planning and coordination of the selected AI project, including design, testing, and rollout activities.

-Gathering and analysing business requirements to align the AI solution with operational needs and process improvement goals.

- Collaborating with LEAAAD members and divisional teams to ensure effective integration and adoption of the AI tool.

- Participating in data preparation, model evaluation, and performance monitoring tasks to ensure quality and accuracy.

- Documenting outcomes, lessons learned, and recommendations for future AI or automation initiatives within the division.

Learning outcomes

The trainee will benefit from the following learning outcomes:

- Understand how AI and automation can be applied to streamline administrative processes in an EU agency.

- Translate business needs into concrete AI solution requirements (user stories, use cases, basic acceptance criteria).

- Gain hands-on experience in the lifecycle of an AI project: problem definition, experimentation, testing, implementation, and iteration.

- Learn to collaborate effectively with multidisciplinary stakeholders in a project setting.

- Develop practical skills in using AI tools or platforms relevant to the chosen initiative (e.g. bots, LLM-based assistants, workflow automation tools).

- Build competencies in documenting AI project decisions, assumptions, limitations, and lessons learned for future reuse and governance.

- Strengthen communication skills by presenting AI project progress, outcomes, and benefits to non-technical audiences.

Eligibility criteria

To be eligible for consideration for this placement, you are required to:

1. enjoy full rights as a citizen of a European Union Member State or Iceland, Lichtenstein and Norway; 2. possess a relevant u niversity degree(minimum of three years or more) that must have been obtained between 30 September 2025 and 30 September 2026orbe a university student on an Erasmus + or a similar programmeor a PhD student or a Master's student with a previous fully finished degree in the areas mentioned before. 3. a thorough knowledge of English (at least level C1) and good knowledge of other official EU language (at least B2) of theCommon European Framework for Languages

For criteria 1 and 2, you will be required to provide proof in the application form and at the interview stage. Failing to present these documents may result in thedisqualification from the procedure.

Additional skills

In addition to the eligibility criteria, you will have:

- Knowledge of Python: data cleaning (Pandas, NumPy), data visualization (Plotly) and data validation (Pydantic/Regex) - Knowledge of PowerBi (desired)

Behavioural Competencies

You will demonstrate the following behavioural competencies:

- Communication skills - Interpersonal skills - Working with others - Adaptability - Research and analytical skills - Learning and development

Conditions of traineeship

The traineeship is offered for 10 months (1 March 2027 – 31 December 2027) and takes place at the Agency’s premises in Amsterdam with possibility for teleworking up to 40% of working time from The Netherlands and occasional teleworking from outside The Netherlands. Traineeships are offered for either full-time or part-time (80% or 50%) if combined with university studies.

The Agency pays a monthly stipend of €2,049.77 for a full-time traineeship (reduced accordingly for 80% or 50%) and a travel contribution upon joining the Agency.

Each trainee will have a mentor at the Agency who will guide the trainee through the programme.

The conditions of employment are stated in the Executive Decision on rules governing the traineeship programme at the EMA available here.

Expected selection timelines

Deadline for applications · 30 September 2026 23:59 CEST Assessments (remote) · From mid-October 2026 to mid-November 2026 Decision and offers · By end of December 2026 Placement start · 1 March 2027

Application timeline

This vacancy was first listed on 18 August 2026, 10 days ago.

The application deadline is 30 September 2026, 32 days from today. Late applications are not accepted, so submit through the official EU Careers portal well in advance.

Last verified against the EU Careers feed on 27 August 2026.

Where to learn more

For headcount, mission, and other open vacancies at EMA see the EMA institution page; for the cost of living, correction coefficient, and other postings in Amsterdam see our Amsterdam location page.

New to EU careers? Our beginner's guide walks through entry routes, EPSO competitions, and what to prepare. For application logistics see application tips and EPSO competitions.