HR Officer (Staff Matters) - European Medicines Agency (Amsterdam)

About this position

The summary below is published by European Medicines Agency on the official vacancy notice. Our own analysis — salary realism, comparable openings, career trajectory, language profile — follows further down the page.

Key responsibilities

According to the vacancy notice, the role centres on the following duties:

• Support review and revision of HR processes and policies, digitalisation and automation solutions
• Deliver operational activities in staff benefits processing
• Respond to staff queries and apply EU Staff Regulations
• Prepare statistics and analyse trends to support HR management
• Support budget and workforce planning
• Deliver HR processing, strategies, projects and initiatives
• Liaise and work with internal and external stakeholders on HR matters
• Ensure operational delivery of HR staff benefits in compliant way

Are you eligible?

Check these requirements from the notice before investing time in an application:

• Education: Completed university studies of at least three years attested by a diploma
• Experience: At least 2 years of professional experience related to duties and responsibilities outlined in the vacancy notice
• Languages: English (C1), Official language of the European Union (B2)
• Key skills: Knowledge of HR regulatory frameworks in public and/or private sector, HR digitalisation and automation, Continuous improvements in processes and communication, Administrative excellence (Intermediate), Human resources expertise (Intermediate), Applied knowledge (Intermediate), Adaptability and agility (Intermediate), Coping with pressures and setbacks (Intermediate), Analysing and problem solving (Intermediate), Ethics and integrity (Intermediate)
• Eligibility: Citizen of a European Union Member State, Iceland, Liechtenstein, or Norway; fulfilled any obligations imposed by applicable laws concerning military service

Selection process

The notice describes the following selection steps:

• Application form assessment for general and specific eligibility conditions
• Documentary evidence verification at interview stage
• Assessment by Selection Committee

Contract and working arrangements

Contract duration: Contract agent position.

Hiring unit: HR Officer (Staff Matters Service).

Position overview

This is the official EU Careers listing for HR Officer (Staff Matters) at EMA based in Amsterdam (Contract Agent).

Type of position:Contract agent

Job Type:06 November 2026 at 23:59 CET

Job grade: FGIV

Internal/inter-agency job grade: FGIV

Type of position: Contract agent

Selection procedure reference: EMA/CA/11510

Job title: HR Officer (Staff Matters)

Talent Pool: FGIV Human Resources

Deadline for applications: 06 November 2026 at 23:59 CET

Salary: 4249,97 Euro(including local weighting)-1151/1449031133/#_ftn1)plusbenefits(see calculators on the right) (based on a fulltime contract (40hrs/week))

Location:EMA Amsterdam;Netherlands (NL)(relocation to take up duties is mandatory)

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About this position:

EMA is looking for anHR Officer (Staff Matters Service) responsible for delivering HR strategic objectives, ensuring the effective execution of projects, and supporting change management initiatives within the relevant areas of expertise.

The HR Officer will be responsible for HR deliverables in the area of managing and processing of staff benefits, administratively managing sickness absence and occupational health matters and support process improvements and digitalisation/automation of specific HR processes in Staff Matters.

The main tasks and responsibilities include, among others, conceptualising and improving HR processes and policies, cooperation and coordination with relevant stakeholders, and communication/publication to staff.

The role also includes operational and financial responsibilities, including the implementation of the provisions of the EU Staff Regulations, their implementing rules, and the Financial Regulations.

In this position you will:

- Support the review and revision of HR processes and policies, digitalisation and automation solutions, including coordination within the Service with the relevant stakeholders in accordance with the priorities of the Service; - Be responsible for delivery of operational activities relevant to the area of expertise, i.e. processing of staff benefits, operationally/administratively, responding to staff queries, applying the EU Staff Regulations and its implementing provisions, prepare statistics and analyse trends to support the Agency’s HR management with adequate procedures and policies within the regulatory framework, support budget and workforce planning; - Support the delivery of HR processing, strategies, related projects and initiatives and the development of the HR operational programme within the areas of expertise; Liaise and work with relevant internal and external stakeholders on HR related matters; - Be responsible for operational delivery of HR staff benefits in a result orientated and compliant way and within the parameters of the legal framework; - Update and maintain of the relevant HR databases and records accordingly and in line with the applicable standards; - Coordinate and manage ad-hoc requests, such as creation of workflows, analysis, reporting and ensure that the associated communication activities are in place; - Support and contribute to the identification of efficiency gains, new HR initiatives, trends and innovations where appropriate.

Link to the full role description of the HR Officer outlining generic duties and responsibilities.

Apply if you meet these eligibility criteria:

To be eligible for consideration for this position, you are required to meet the following general and specific eligibility conditions:

General conditions:

1. Enjoy full rights as a citizen of a European Union Member State, Iceland, Liechtenstein, or Norway; 2. Have a thorough knowledge of English (at least level C1) and a satisfactory knowledge of another official language of the European Union (at least level B2); 3. Have fulfilled any obligations imposed by applicable laws concerning military service.

Specific condition:

1. A level of education which corresponds to completed university studies of at least three years attested by a diploma that must have been obtained by the closing date of this vacancy notice.

General Condition 1andSpecific Condition 1will be verified firstly based on the application form and then you will be required to provide documentary evidence at the interview stage. Failure to present these documents may result in the disqualification from the selection procedure.

Only eligible candidates will be assessed by the Selection Committee.

You Need to Have:

E xperience:

- At least 2 years of professional experience related to duties and responsibilities outlined in this vacancy notice.

Skills and Knowledge:

- Knowledge of HR regulatory frameworks, in the public and/or private sector, HR digitalisation and automation, continuous improvements in processes and communication, improved partnerships and customer service.

Competencies You Need to Have:

Sub-family competencies:

Administrative excellence Intermediate Human resources expertise Intermediate Applied knowledge Intermediate

Grade competencies:

Adaptability and agility Intermediate Coping with pressures and setbacks Intermediate Analysing and problem solving Intermediate

Core competencies:

Ethics and integrity Intermediate Team collaboration Intermediate Customer centricity Intermediate Results orientation Intermediate Communication Intermediate Cross-cultural sensitivity Intermediate Continuous learning and self-development Basic

The assessment of competencies forms an important part of this selection process. EMA therefore advises you to refer to its Competency Frameworkfor more information on the definitions of these competencies and their associated levels.

These are Nice to Have:

Experience:

- In conceptualising HR concepts and policies,; - In using and implementing digital tools; - In EU Staff Regulations; - In working within an EU or national regulatory body; - In working in a public administration or HR department and establishing and processing employment contracts and benefits for staff; - In conceptualising ERP solutions for HR processes.

C ertificates:

- Certificate/Degree in HR (e.g. CIPD or similar HR degree), Administration, Economics, Sociology, Social science, Law, Psychology, History and other similar areas.

Application timeline

This vacancy was first listed on 19 October 2026, today.

The application deadline is 6 November 2026, 17 days from today. Late applications are not accepted, so submit through the official EU Careers portal well in advance.

Last verified against the EU Careers feed on 19 October 2026.

Where to learn more

For headcount, mission, and other open vacancies at EMA see the EMA institution page; for the cost of living, correction coefficient, and other postings in Amsterdam see our Amsterdam location page.

New to EU careers? Our beginner's guide walks through entry routes, EPSO competitions, and what to prepare. For application logistics see application tips and EPSO competitions.