Change and Programme/Project Management Assistant - European Medicines Agency (Amsterdam)

About this position

The summary below is published by European Medicines Agency on the official vacancy notice. Our own analysis — salary realism, comparable openings, career trajectory, language profile — follows further down the page.

Key responsibilities

According to the vacancy notice, the role centres on the following duties:

• Support assessment of scale and impact of change, including current and future state, change readiness and Agency's capacity to absorb change
• Contribute to co-creation and implementation of change management strategies and plans
• Support stakeholder identification, analysis and engagement activities
• Identify and analyse risks to change adoption and support mitigation measures
• Contribute to change impact analyses and translate findings into practical actions
• Propose and track indicators of change adoption; support reporting and analysis
• Support development and implementation of communications strategies and plans
• Support learning needs analysis and design of training and capability-building activities

Are you eligible?

Check these requirements from the notice before investing time in an application:

• Education: A level of post-secondary education attested by a diploma, or a level of secondary education attested by a diploma giving access to post-secondary education
• Experience: At least 3 years of relevant professional experience appropriate to the level of the role, demonstrating practical involvement in change management and/or project or programme coordination; experience in coordinating and organising projects, initiatives, workstreams, meetings or workshops; experience in dealing with internal and/or external stakeholders
• Languages: English (C1), Another official language of the Europe… (B2)
• Key skills: Good working knowledge of Microsoft Word, PowerPoint and Excel, Ability to draft and format clear communications, presentations, minutes and reports, Ability to organise work, maintain accurate records and follow established procedures, templates and quality requirements, Ability to analyse information logically, identify issues and contribute to practical solutions, Good communication skills, including appropriate professional etiquette and ability to adjust messages to different audiences
• Eligibility: Full rights as a citizen of a European Union Member State, Iceland, Liechtenstein, or Norway; have fulfilled any obligations imposed by applicable laws concerning military service

Selection process

The notice describes the following selection steps:

• Application form review for eligibility
• Documentary evidence verification at interview stage
• Assessment by Selection Committee

Contract and working arrangements

Contract duration: Contract agent position.

Hiring unit: EMA (European Medicines Agency).

Position overview

This is the official EU Careers listing for Change and Programme/Project Management Assistant at EMA based in Amsterdam (Contract Agent).

Type of position:Contract agent

Job Type:18 November 2026 at 23.59 CET

Job grade: FGIII

Internal job grade:

Type of position: Contract agent

Selection procedure reference: EMA/CA/11614

Job title: Change and Programme/Project Management Assistant

Talent Pool: FGIII Change, Programme & Project Management

Deadline for applications: 18 November 2026 at 23.59 CET

Monthly Net Salary:3864,57 Euro(including local weighting)plusbenefits(see calculators on the right) (based on a fulltime contract (40hrs/week))

Location: Amsterdam; The Netherlands (relocation to take up duties is mandatory)

XX

About this Role

The Change and Programme/Project Management Assistant supports the successful delivery and adoption of organisational and project-related change. Working under supervision and in close cooperation with project and programme management specialists, business sponsors, subject matter experts and operational teams, the jobholder helps translate change strategies into coordinated, practical activities. The role combines change management support with project administration and coordination. It contributes to stakeholder engagement, communications, learning and adoption activities, while also supporting project planning, progress monitoring, governance, reporting and the organisation of project teams and meetings.

In this job you will:

Change management support - Support the assessment of the scale and impact of change, including the current and future state, change readiness and the Agency's capacity to absorb change. - Contribute to the co-creation and implementation of change management strategies and plans with the project manager, business sponsor and project team. - Support stakeholder identification and analysis, stakeholder engagement activities and the creation and effective operation of change enabler networks. - Identify and analyse risks to change adoption and potential resistance, and support the development and implementation of appropriate mitigation measures. - Contribute to detailed change impact analyses and translate findings into practical actions. - Propose and track indicators of change adoption; support reporting, analysis, feedback collection, and follow-up actions. - Support the development and implementation of communications strategies and plans, including newsletters, surveys, presentations and other stakeholder materials. - Support learning needs analysis and the design, coordination and implementation of training and capability-building activities.

In this job you will (continued)

Project and programme support - Provide administrative and technical support in an international environment for project or programme planning, progress monitoring, management reporting and governance activities, in line with the Agency’s Agile delivery methodology, including Lean-Agile (SAFe) practices where applicable. - Coordinate and organise project activities, workstreams and team contributions to support delivery (e.g. digitalisation and business initiatives, and regulatory submission projects) within agreed timelines, resources and budgets. - Maintain project documentation, plans, action logs, risk and issue registers, resource information, forecasts and other project controls, as assigned. - Support business design, requirements gathering and process improvement activities within the relevant area. - Organise project meetings and workshops and, where applicable, relevant Agile ceremonies, including agendas, logistics, materials, minutes, decisions and follow-up actions. - Prepare and format project board, steering group and stakeholder communications, using established templates and style requirements. - Support compliance with quality requirements, formal acceptance of deliverables, maintenance planning and end-user support arrangements. - Assist with vendor and service-provider coordination, maintaining timely, transparent and constructive communication. - Capture operational information and support cross-departmental coordination to mobilise resources and implement project activities.

Link to role description of the Change management assistant outlining generic duties and responsibilities.

Apply if fulfil these eligibility criteria:

To be eligible for consideration for this position, you are required to meet the following general and specific eligibility conditions:

General conditions:

1. Enjoy full rights as a citizen of a European Union Member State, Iceland, Liechtenstein, or Norway;

2. Have a thorough knowledge of English (at least level C1) and a satisfactory knowledge of another official language of the European Union (at least level B2);

3. Have fulfilled any obligations imposed by applicable laws concerning military service.

Specific condition:

1. A level of post-secondary education attested by a diploma, or a level of secondary education attested by a diploma giving access to post-secondary education and appropriate professional experience of at least three years.

General Condition 1 and Specific Condition 1 will be verified firstly based on the application form and then you will be required to provide documentary evidence at the interview stage. Failure to present these documents may result in the disqualificationfrom the selection procedure. Only eligiblecandidates will be assessed by the Selection Committee.

You will need:

Experience: - At least 3 years of relevant professional experience appropriate to the level of the role. Experience should demonstrate practical involvement in change management and/or project or programme coordination. - Experience in coordinating and organising projects, initiatives, workstreams, meetings or workshops. - Experience in dealing with internal and/or external stakeholders.

Skills and knowledge - Good working knowledge of Microsoft Word, PowerPoint and Excel. - Ability to draft and format clear communications, presentations, minutes and reports. - Ability to organise work, maintain accurate records and follow established procedures, templates and quality requirements. - Ability to analyse information logically, identify issues and contribute to practical solutions. - Good communication skills, including appropriate professional etiquette and the ability to adjust messages to different audiences.

Competencies you need to have:

Sub-family competencies Managing change and transition Intermediate Programme and project management Intermediate Applied knowledge management Basic

Grade competencies Adaptability and agility Basic Coping with pressures and setbacks Intermediate Analysing and problem solving Intermediate

Core competencies Ethics and integrity Basic Team collaboration Intermediate Customer centricity Basic Results orientation Basic Communication Intermediate Cross-cultural sensitivity Intermediate Continuous learning and self-development Basic

For more information about definitions of competencies and associated proficiency levels, please refer tothe EMA Competency Framework.

These are considered as Nice to Have:

- A degree in communications, organisational psychology, human resources management, business administration, project management or a related field. - Experience preparing presentations, newsletters or surveys, presenting to audiences, facilitating workshops, coaching or supporting training delivery, particularly in support of change initiatives. - Experience in institutional, public-sector, international or highly regulated environments. - Knowledge of PRINCE2, Agile, SAFe or another recognised project delivery framework, including an understanding of Lean-Agile ways of working. - Knowledge of project management and planning tools, including Microsoft Project or Agile planning tools, such as Azure DevOps. - A relevant professional certification in change management, project management or Agile delivery. - Experience supporting stakeholder engagement, change communications or the adoption of new processes and ways of working. - Ability to think creatively, demonstrate curiosity, embrace new ideas, and proactively identify opportunities to improve processes and ways of working.

Application timeline

This vacancy was first listed on 28 October 2026, today.

The application deadline is 18 November 2026, 20 days from today. Late applications are not accepted, so submit through the official EU Careers portal well in advance.

Last verified against the EU Careers feed on 28 October 2026.

Where to learn more

For headcount, mission, and other open vacancies at EMA see the EMA institution page; for the cost of living, correction coefficient, and other postings in Amsterdam see our Amsterdam location page.

New to EU careers? Our beginner's guide walks through entry routes, EPSO competitions, and what to prepare. For application logistics see application tips and EPSO competitions.