Expert - IT Project Management - European Environment Agency (Copenhagen)

About this position

The summary below is published by European Environment Agency on the official vacancy notice. Our own analysis — salary realism, comparable openings, career trajectory, language profile — follows further down the page.

Key responsibilities

According to the vacancy notice, the role centres on the following duties:

• Coordinating ICT and digital transformation projects, with initial focus on Reportnet project activities
• Defining, maintaining and monitoring project plans, milestones, dependencies, risks, issues, decisions, changes, deliverables and resource needs
• Ensuring that project activities are delivered in line with agreed scope, priorities, timelines, quality expectations and operational constraints
• Supporting timely escalation and resolution of risks, issues and dependencies affecting delivery, business continuity or service stability
• Coordinating transition, handover and pass-over activities linked to contractor changes, procurement timelines or migration milestones
• Coordinating and completing the migration from Reportnet 2 to Reportnet 3, while maintaining continuity of services
• Supporting Reportnet 2's retirement, ensuring data accessibility afterward if needed
• Supporting the delivery of digital products, platforms, infrastructure and transformation initiatives across the Agency

Are you eligible?

Check these requirements from the notice before investing time in an application:

• Education: Completed university studies of at least three years attested by a diploma, OR where justified in the interest of the service, professional training of an equivalent level
• Experience: Minimum of 1 year of relevant professional experience after achieving the required qualification
• Key skills: ICT project management, Digital transformation project coordination, Project planning and monitoring, Risk management, Stakeholder coordination, Supplier and contract management, Governance support, Reporting and delivery oversight, PM² project management approach, Agile and Scrum methodologies

Contract and working arrangements

Hiring unit: Digital Department, Unit 'Digital Transformation and Technology Services'.

Position details

Reference

EEA/CA/2026/

Last Verified

18 October 2026

Position overview

This is the official EU Careers listing for Expert - IT Project Management at EEA based in Copenhagen. The vacancy reference is EEA/CA/2026/.

VACANCY NOTICE FOR POSITIONS OF Expert - IT Project Management - Contract Agent (FGIV) Reference no. EEA/CA/2026/12

Please send us your application by no later than 10 November 2026 at midnight (Copenhagen time), following the instructions in the ANNEX.

The European Environment Agency (EEA) is organising an open competition with a view to establishing a reserve list of experts to work in the field of IT project management within digital areas.

THE AGENCY:

The EEA is an Agency of the European Union (EU) and one of the decentralised Union bodies. The EEA aims to support sustainable development and to help achieve significant and measurable improvement in Europe’s environment, through the provision of timely, targeted, relevant and reliable information to policy-making agents and the public.

THE DIGITAL DEPARTMENT:

The Digital Department at the EEA leads on technology, data, and Earth observation services. It drives digitalisation across the EEA and Eionet, maximising the potential of digitalisation to achieve environmental, climate and sustainability goals, guided by the EEA Digital Capability Strategy 2025-2030. The department ensures reliable, effective, and secure technology services for partners and stakeholders, adapting software and information platforms to meet evolving needs. It manages data acquisition, integration, analysis, and dissemination infrastructure, delivering user-friendly services for diverse users and stakeholders. Additionally, the department oversees the aspects of the Copernicus Earth Observation programme entrusted to the EEA and enhancing its policy relevance and uptake. It further develops the EEA’s digitalisation and innovation capabilities in support of the EEA-Eionet Strategy and leads on the European Topic Centre for Data Integration and Digitalisation (ETC DI).

JOB DESCRIPTION:

Under the responsibility of the Head of Unit ‘Digital Transformation and Technology Services’, reporting to the Head of Department ‘Digital’ (see the EEA’s organisational chart), the Expert shall be responsible for supporting the design, evolution and sustainability of digital reporting and data exchange platforms.

The EEA welcomes applications from candidates with diverse backgrounds and career paths. If you believe that your experience could contribute to this role, we encourage you to apply.

The successful candidate will lead the planning, coordinating and overseeing of the delivery of ICT and digital transformation projects, with a particular focus on the continued development of Reportnet 3 and the migration and phase-out of Reportnet 2, EEA’s e-reporting platforms for environmental data. The role ensures that project objectives, scope, milestones, risks, dependencies, resources and deliverables are clearly defined, monitored and followed up. The post-holder will coordinate internal teams, external contractors, business stakeholders and governance bodies to support timely, coherent and sustainable delivery of business-critical digital reporting services, in alignment with the product owner and the steering committee.

The role combines ICT project management, stakeholder coordination, supplier and contract follow-up, risk management, maintenance and operations management, reporting and delivery oversight. It supports the Agency in strengthening internal project ownership, maintaining business continuity and reducing dependency on external providers for the coordination of critical digital activities.

The post-holder shall be responsible for Reportnet or other digital transformation initiatives within the Digital Department, with responsibility for the planning, coordination and monitoring project delivery, follow-up and governance support and stakeholder engagement. The post will contribute to strengthening the project and portfolio management competencies for the Digital department.

The initial focus of the role will be the continued development of Reportnet 3 and the migration of Reportnet 2 services and data. Over time, the post-holder may contribute to other digital projects and programmes, including digital platforms, infrastructure modernisation, cloud adoption, data services, workplace technologies, AI-enabled services and cybersecurity.

The role will focus on ensuring that project activities are planned and delivered in a structured manner, with clear scope, milestones, responsibilities, risks, dependencies, issues, changes and decision points. This includes coordinating work across internal product, technical, operational and business teams, as well as external contractors and stakeholders.

The Expert will work closely with developers, DevOps engineers, architects, testers, product owners, business representatives, procurement and contract management colleagues, and external partners. The post-holder will support delivery planning, release coordination, transition activities, governance processes, supplier management and operational follow-up.

Through this post, the Agency aims to strengthen project delivery capabilities, improve coordination across digital initiatives, enhance knowledge retention and ensure that business and operational risks are proactively identified, escalated and mitigated.

This role offers the opportunity to lead high-profile digital projects with a clear public purpose, collaborate across technical and policy disciplines, and further develop expertise in project leadership, stakeholder engagement and digital transformation.

The position will entail the following tasks:

Project leadership and delivery management

- Coordinating ICT and digital transformation projects, with initial focus on Reportnet project activities;

- Defining, maintaining and monitoring project plans, milestones, dependencies, risks, issues, decisions, changes, deliverables and resource needs;

- Ensuring that project activities are delivered in line with agreed scope, priorities, timelines, quality expectations and operational constraints;

- Supporting timely escalation and resolution of risks, issues and dependencies affecting delivery, business continuity or service stability;

- Coordinating transition, handover and pass-over activities linked to contractor changes, procurement timelines or migration milestones.

- Coordinating and completing the migration from Reportnet 2 to Reportnet 3, while maintaining continuity of services.

- Supporting Reportnet 2’s retirement, ensuring data accessibility afterward if needed.

Digital project portfolio support

- Supporting the delivery of digital products, platforms, infrastructure and transformation initiatives across the Agency.

- Coordinating activities across technical, operational and business teams to ensure coherent project execution.

- Monitoring progress against agreed delivery plans and provide structured reporting to management and governance bodies.

- Supporting planning, prioritisation, testing, release and implementation activities where relevant.

- Contributing to continuous improvement of project management practices, reporting and delivery processes.

Communication, stakeholder engagement, supplier and contract coordination

- Coordinating internal and external stakeholders, including thematic experts, data reporters, policy colleagues, procurement, contractors and technical teams;

- Translating business needs, reporting requirements and delivery constraints into clear project plans, actions and follow-up points;

- Drafting tasks and deliverables in contracts to external stakeholders in cooperation with procurement;

- Supporting supplier coordination, contract follow-up and monitoring of contractor deliverables related to ICT and digital transformation projects;

- Facilitating meetings, workshops and governance discussions, ensuring that decisions, actions and responsibilities are recorded and followed up;

- Preparing concise briefings, presentations, status updates and decision papers that make complex technical information accessible to management, policy colleagues, data providers and other non-technical audiences;

- Building trusted working relationships and maintaining regular dialogue with internal and external stakeholders to understand needs, manage expectations and encourage participation;

- Facilitating workshops, demonstrations and feedback sessions, ensuring that diverse perspectives are heard and translated into clear actions, decisions or improvements;

- Communicating clearly on progress, risks, dependencies, issues and proposed solutions to both technical and non-technical audiences.

Governance, reporting and risk management

- Preparing and maintaining project documentation, including project plans, status reports, risk registers, issue logs, decision logs and action trackers;

- Supporting project and programme governance through structured reporting and escalation processes;

- Ensuring that project risks and dependencies are identified, assessed and managed appropriately;

- Implementing recognised project management approaches, including PM², Agile, Scrum or Agile@EC;

- Contributing to strengthening project management maturity and delivery capability across the Digital Department.

ELIGIBILITY CRITERIA:

Candidates applying must satisfy the following eligibility criteria on the closing date for the submission of applications:

1) a level of education which corresponds to completed university studies of at least three years attested by a diploma, OR where justified in the interest of the service, professional training of an equivalent level; 2) a minimum of 1 year of relevant professional experience after achieving the qualification set out above.

Application timeline

This vacancy was first listed on 7 October 2026, 11 days ago.

The application deadline is 10 November 2026, 21 days from today. Late applications are not accepted, so submit through the official EU Careers portal well in advance.

Last verified against the EU Careers feed on 18 October 2026.

Where to learn more

For headcount, mission, and other open vacancies at EEA see the EEA institution page; for the cost of living, correction coefficient, and other postings in Copenhagen see our Copenhagen location page.

New to EU careers? Our beginner's guide walks through entry routes, EPSO competitions, and what to prepare. For application logistics see application tips and EPSO competitions.