Vacancy Notice 28/2026 EDPS Finance Assistant - European Data Protection Supervisor (FGIII, Brussels)

About this position

The summary below is published by European Data Protection Supervisor on the official vacancy notice. Our own analysis — salary realism, comparable openings, career trajectory, language profile — follows further down the page.

Key responsibilities

According to the vacancy notice, the role centres on the following duties:

• Act as initiating and/or verifying agent in SUMMA for all financial transactions including fund reservations, purchase orders, payments and recovery orders
• Manage and follow-up expenditure files within the administrative budget of the EDPS
• Monitor the budget execution and prepare budget transfers
• Provide guidance and advice to the Institution on financial matters
• Contribute to the development and implementation of procedures in the sector
• Assist the Head of Sector in drafting financial and budgetary reports

Are you eligible?

Check these requirements from the notice before investing time in an application:

• Education: A level of post-secondary education attested by a diploma, OR a level of secondary education attested by a diploma giving access to post-secondary education
• Experience: At least two years of proven professional experience in tasks comparable to those listed under the responsibilities of the post. Alternatively, a level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least three years.
• Languages: English (very go…), EU language (fluent), second EU language (able to…)
• Key skills: Very good IT skills, including proficiency in SUMMA, ARES, advanced knowledge of Excel and Business Objects, Sound knowledge of the EU Financial Regulations supported by practical experience in applying financial rules and procedures, Flexibility, problem-solving skills and the ability to manage multiple tasks and competing priorities, Ability to work effectively in the dynamic environment of a small and growing institution, including close collaboration across functions, Ability to cooperate effectively with counterparts from other EU institutions, Strong organisational, interpersonal and communication skills, combined with a sense of responsibility and initiative, Very good knowledge of English
• Eligibility: EU nationality; have completed any compulsory military service; provide appropriate character references (have no criminal record); pass the EU institutions' medical examination; must have passed the EPSO Permanent CAST by the end of the recruitment process

Selection process

The notice describes the following selection steps:

• Scrutiny of eligible applications by a selection panel
• Interview with selection panel to assess candidate's performance
• Possible second interview or written tests

Contract and working arrangements

Contract duration: 1 year renewable.

Working arrangements: Brussels (Belgium).

Hiring unit: Finance Sector, Human Resources, Budget and Administration Unit (HRBA).

Position details

Reference

28

Vacancy Notice

Download PDF

Last Verified

23 October 2026

Position overview

This is the official EU Careers listing for Vacancy Notice 28/2026 EDPS Finance Assistant at European Data Protection Supervisor based in Brussels at the FGIII grade level (Contract Agent). The vacancy reference is 28.

Finance Assistant

WHO ARE WE?

The EDPS - a dynamic and forward-looking institution

The European Data Protection Supervisor (EDPS) is the independent data protection authority of the EU institutions and bodies and the advisor to the EU legislator on data protection matters. Established in 2004 and based in Brussels, the EDPS works to promote a strong data protection culture across the EU institutions and in EU legislation. We also closely monitor technological developments and seek to anticipate their impact on the individuals’ privacy. Additionally, since the entry into force of the AI Act, we ensure that the EU institutions use, develop, and deploy AI in line with its rules. The EDPS employs around 170 staff members, including EU officials, Contract Agents, Temporary Agents, Seconded National Experts and Trainees, working on a full-time or part-time basis.

The EDPS - a great place to work

We value a strong culture of respect, flat hierarchical structures and an open door policy to foster innovative ideas and a strong collaboration between colleagues. To ensure our staff’s well-being and motivation, we believe that it is essential to create a healthy organisational climate and to strike a good work-life balance. To achieve this, we offer various flexible working arrangements, as well as learning and development opportunities, such as job-shadowing and training programmes.

Vacancy notice n° VN-28-2026-EDPS-CA-HRBA-Finance Assistant

Type of post/type of contract Contract Agent (CA) (1 year renewable)

Grade/function group FGIII

Publication under Article 3b of the CEOS

Place of employment Brussels (Belgium)

Deadline for applications 13/11/2026 (Brussels time GMT+1) at 12:00 midday edps.europa.eu/careers EDPS

WHO ARE WE LOOKING FOR?

Someone who

- fits in an informal and friendly yet professional working environment;

- appreciates working collaboratively with other colleagues on a variety of different projects;

- brings their creativity and initiative to the table;

- engages constructively with stakeholders, based on our core values: integrity, impartiality, transparency and pragmatism.

ABOUT THE POSITION

Our job vacancy is in the Finance Sector, which is part of the Human Resources, Budget and Administration Unit (HRBA) . The unit is in charge of a number of horizontal processes aimed to ensure the financial, human and administrative resources and tools for the smooth functioning of the European Data Protection Supervisor. The unit also provides financial, human resources, and administrative support to the Secretariat of the European Data Protection Board (EDPB), which is administratively attached to the EDPS.

As a Finance Assistant, your main responsibilities will include:

- Act as initiating and/or verifying agent in SUMMA for all financial transactions including fund reservations, purchase orders, payments and recovery orders;

- Manage and follow-up expenditure files within the administrative budget of the EDPS;

- Monitor the budget execution and prepare budget transfers;

- Provide guidance and advice to the Institution on financial matters;

- Contribute to the development and implementation of procedures in the sector;

- Assist the Head of Sector in drafting financial and budgetary reports.

You may also be required to carry out additional tasks when necessary and in the interest of the service.

OUR ELIGIBILITY AND SELECTION CRITERIA

Eligibility criteria

For your application to be considered, you must meet the following criteria by the deadline for submitting applications 1:

Qualifications and professional experience 2:

1In case you will be offered the job, you must also provide evidence of EU nationality; have completed any compulsory military service; provide appropriate character references (have no criminal record); pass the EU institutions’ medical examination; be fluent in one of the EU languages and be able to work in a second EU language. 2 Only qualifications awarded by EU Member State authorities or qualifications recognised, as equivalent by the relevant authorities will be taken into consideration. Qualifications/diplomas awarded until 31/12/2020 in the United Kingdom are accepted without further recognition. edps.europa.eu/careers EDPS

- a level of post-secondary education attested by a diploma,

OR

- a level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least three years.

AND

- Candidates for this Contract Agent position must have passed the EPSO Permanent CAST (at the latest by

the end of the recruitment process) and are therefore encouraged to create a corresponding EPSO profile already with their application.

Selection criteria

We are looking for someone with the following skills and experience:

Essential

- At least two years of proven professional experience in tasks comparable to those listed under the responsibilities of the post. In particular, the Selection Panel will assess the scope of duties covered, the type and level of work done and its relevance to the vacancy notice;

- Very good IT skills, including proficiency in tools used by the European institutions, particularly SUMMA, ARES, as well as advanced knowledge of Excel and Business Objects;

- Sound knowledge of the EU Financial Regulations supported by practical experience in applying financial rules and procedures;

- Flexibility, problem-solving skills and the ability to manage multiple tasks and competing priorities;

- Ability to work effectively in the dynamic environment of a small and growing institution, including close collaboration across functions;

- Ability to cooperate effectively with counterparts from other EU institutions;

- Strong organisational, interpersonal and communication skills, combined with a sense of responsibility and initiative;

- A very good knowledge of English.

Advantageous

- Professional experience, knowledge and qualifications in managing procurement procedures, including the use of PPMT and eProcurement;

- Professional experience and knowledge in budgetary management at institutional level;

- A good knowledge of French as well as knowledge of other official languages.

HOW TO APPLY?

Interested in this position? Please apply via the following link by 13/11/2026 at 12:00 midday (Brussels time):

https://ec.europa.eu/eusurvey/runner/Application_form_28_2026_EDPS_CA_HRBA_Finance_Assistant

You will have to complete the online application form and upload the following documents :

Cover letter detailing why you are suitable for this role (PDF format of maximum size of 1MB); edps.europa.eu/careers EDPS

CV (preferably in Europass format)

Optional: All supporting documents, such as references, certificates, must be merged into one single PDF document of a maximum size of 1MB.

Do not hesitate to contact [email protected] in case you have any questions.

OUR SELECTION PROCEDURE

All eligible applications will be scrutinised by a selection panel. Candidates whose applications best match the selection criteria will be invited for an interview during which the selection panel will assess each candidate’s performance. In addition, a second interview or written tests may be carried out. At the EDPS we aim for all selection panels to have a gender-balanced composition.

OTHER IMPORTANT INFORMATION

Equal opportunities

The EDPS is committed to promoting diversity, inclusion, and giving everyone equal opportunities to succeed.

As such, the EDPS welcomes all applications without discrimination on grounds of sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of national minority, property, disability, age, gender identity or sexual orientation.

If you require any special arrangements (due to a disability) to take part in this selection procedure, please indicate this on your application.

Data protection

A data protection notice detailing how the EDPS processes candidates’ personal data in the context of recruitment can be found here .

Join us in shaping a safer digital future!

Salary at this grade

Basic monthly salary at FGIII runs from €3,476 (step 1) to €3,932 (top step), giving an annual range of roughly €41,712 to €47,184 before tax and allowances. Steps increase automatically every two years; the figures here are taken from the salary grid in the EU Staff Regulations.

Eligible staff posted away from their country of nationality also receive an expatriation allowance worth 16% of basic salary (around €556 per month at step 1 of FGIII) together with household, dependent-child, and education allowances where applicable. Take-home pay is then adjusted by the country correction coefficient for Brussels. For a worked example see our correction coefficients guide and the EU salaries overview.

Application timeline

This vacancy was first listed on 23 October 2026, today.

The application deadline is 13 November 2026, 20 days from today. Late applications are not accepted, so submit through the official EU Careers portal well in advance.

Last verified against the EU Careers feed on 23 October 2026.

Where to learn more

For full responsibilities, requirements, and career progression at FGIII see our FGIII grade page; for headcount, mission, and other open vacancies at European Data Protection Supervisor see the European Data Protection Supervisor institution page; for the cost of living, correction coefficient, and other postings in Brussels see our Brussels location page.

New to EU careers? Our beginner's guide walks through entry routes, EPSO competitions, and what to prepare. For application logistics see application tips and EPSO competitions.