Vacancy Notice 14/2026 EDPB Administrative Assistant - European Data Protection Board (FGII, Brussels)

About this position

The summary below is published by European Data Protection Board on the official vacancy notice. Our own analysis — salary realism, comparable openings, career trajectory, language profile — follows further down the page.

Key responsibilities

According to the vacancy notice, the role centres on the following duties:

• Provide administrative support for the organisation of EDPB plenary and expert subgroup meetings, including booking meeting rooms and interpretation, preparing premises, catering, invitations, accreditation and reimburs…
• Provide administrative support for EDPB events, including defining logistical needs, scouting premises, booking rooms and interpretation, assessing technical equipment needs, managing registration and accreditation, org…
• Process requests from EDPB members on administrative matters and problem-solve
• Contribute to management of the EDPB Secretariat functional mailbox, including dispatching incoming correspondence
• Manage translation requests and proofreading processes
• Format EDPB documents before publication
• Organise missions for the EDPB Chair and Deputy Chairs
• Provide support in other administrative tasks such as office management, external visitors, onboarding, staff missions

Are you eligible?

Check these requirements from the notice before investing time in an application:

• Education: Post-secondary education attested by a diploma, OR secondary education attested by a diploma giving access to post-secondary education
• Experience: At least 3 years of professional experience as administrative assistant and/or secretary to management, with proven professional experience in comparable tasks
• Languages: English (C1), French (B2)
• Key skills: Excellent planning, organisational and multitasking skills, Sense of initiative, responsibility and resilience, Ability to work in a team and independently, Proactive, flexible and meticulous work management, Strong team spirit and collaboration, Positive and helpful attitude and service-mindedness, Excellent communication and inter-personal skills, Client-oriented approach, Proficiency in MS Office (Outlook, Word, Excel), Very good level of written and spoken English
• Eligibility: Must be a national of a Member State of the European Union. Must successfully pass the EPSO Permanent CAST by the end of the recruitment process.

Selection process

The notice describes the following selection steps:

• Scrutiny of eligible applications by selection panel
• Interview with selection panel to assess candidate performance
• Possible second interview or written tests

Contract and working arrangements

Contract duration: 1 year renewable.

Working arrangements: Brussels (Belgium).

Hiring unit: EDPB Secretariat.

Position details

Reference

14

Vacancy Notice

Download PDF

Last Verified

21 October 2026

Position overview

This is the official EU Careers listing for Vacancy Notice 14/2026 EDPB Administrative Assistant at European Data Protection Board based in Brussels at the FGII grade level (Contract Agent). The vacancy reference is 14.

Administrative assistant

WHO ARE WE?

EDPB and EDPS - young and dynamic institutions

The European Data Protection Supervisor (EDPS) is the independent data protection authority of the EU institutions and bodies and the advisor to the EU legislator on data protection matters. Established in 2004 and based in Brussels, the EDPS works to promote a strong data protection culture across the EU institutions and in EU legislation. We also closely monitor technological developments and seek to anticipate their impact on the individuals’ privacy. Additionally, since the entry into force of the AI Act, we ensure that the EU institutions use, develop, and deploy AI in line with its rules. The EDPS employs around 170 staff members, including EU officials, Contract Agents, Temporary Agents, Seconded National Experts and Trainees, working on a full-time or part-time basis.

Regulation (EU) 2016/679 provides for the establishment of the European Data Protection Board (EDPB) , a body of the Union with legal personality that shall act independently. The EDPB, established in 2018, is composed of the Heads of national data protection supervisory authorities and the European Data Protection Supervisor.

Vacancy notice n° 14-2026-EDPB-CA-Administrative Assistant

Type of post/type of contract Contract Agent (CA) (1 year renewable)

Grade/function group FGII

Publication under Article 3b of the CEOS

Place of employment Brussels (Belgium)

Deadline for applications 10/11/2026 (Brussels time GMT+1) at 12:00 edpb.europa.eu @EU_EDPB EDPB

The EDPB is responsible for promoting the correct and consistent interpretation and application of the Regulation and for promoting cooperation between supervisory authorities throughout the Union.

The EDPB receives analytical, administrative and logistical support from the EDPB Secretariat that is provided by the EDPS.

The EDPS and EDPB- a great place to work

We value flat hierarchical structures and an open door policy to foster innovative ideas and a strong collaboration between colleagues. To ensure our staff’s well-being and motivation, we believe that it is essential to strike a good work-life balance. To achieve this, we offer various flexible working arrangements, as well as learning and development opportunities, such as job-shadowing and training programmes.

WHO ARE WE LOOKING FOR?

Someone who:

- fits in an informal and friendly yet professional working environment;

- is motivated, dynamic and well organised, with a service-oriented and problem-solving attitude;

- appreciates working collaboratively with hierarchy and colleagues on a variety of different projects;

- brings their creativity and initiative to the table;

- enjoys engaging constructively with stakeholders, based on our core values: integrity, impartiality, transparency and pragmatism.

ABOUT THE POSITION

Our job vacancy is in the EDPB Secretariat . The Unit is in charge of providing analytical, administrative and logistical support to the European Data Protection Board and works under the authority of the Chair of the EDPB and the Head of the EDPB Secretariat.

As an Administrative assistant , your main responsibilities will include:

Administrative support to the EDPB and the EDPB Secretariat

- Provide administrative support for the organisation of the EDPB plenary and expert subgroup meetings, including booking of (virtual) meeting rooms and interpretation, preparing the premises, catering, invitation, accreditation and reimbursement of participants, printing and circulation of meeting documents;

- Provide administrative support for the organisation of EDPB events, such as high-level and large-scale public events, including defining the logistical needs and preparing checklists, scouting for premises, booking (virtual) meeting rooms and interpretation, assessing needs for technical equipment, sending invitations, managing registration, arranging accreditation, organising catering, preparing the premises;

- Process requests from EDPB members on various administrative matters and problem-solve;

- Contribute to the management of the functional mailbox of the EDPB Secretariat, including the dispatching of incoming correspondence; edpb.europa.eu @EU_EDPB EDPB

- Manage translation requests and proofreading processes;

- Format EDPB documents before their publication;

- Organise missions for the EDPB Chair and Deputy Chairs;

- Provide support in other administrative tasks (for example, office management, external visitors, onboarding of newcomers, staff missions, etc.).

You may be required to carry out additional tasks when necessary and in the interest of the service.

OUR ELIGIBILITY AND SELECTION CRITERIA

Eligibility criteria

For your application to be considered eligible, you must be a national of a Member State of the European Union and meet the following criteria by the deadline for submitting applications 1:

Qualifications 2 and professional experience:

- a level of post-secondary education attested by a diploma,

OR

- a level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least three years.

- Candidates for these Contract Agent positions have to successfully pass the EPSO Permanent

CAST by the end of the recruitment process and therefore shall create a corresponding EPSO profile

already with their application.

Selection criteria

For this job vacancy, we are looking for someone with the following essential and advantageous skills and experience:

Essential

- At least 3 years of professional experience as administrative assistant and/or secretary to management. Proven professional experience in comparable tasks to those listed under responsibilities as an administrative assistant. In particular, the Selection Panel will assess the range of duties covered, the type of work done and its relevance to the vacancy notice;

- Excellent planning, organisational and multitasking skills, paired with a sense of initiative, responsibility and resilience;

- Ability to work in a team but also independently and to manage own work in a proactive, flexible and meticulous way;

- A strong sense of team spirit and collaboration across teams in a dynamic environment;

- A keen sense of positive and helpful attitude and service-mindedness;

1In case you will be offered the job, you must also provide evidence of EU nationality; have completed any compulsory military service; provide appropriate character references (have no criminal record); pass the EU institutions’ medical examination; be fluent in one of the EU languages and be able to work in a second EU language. 2Only qualifications awarded by EU Member State authorities or qualifications recognised, as equivalent by the relevant authorities will be taken into consideration. Qualifications/diplomas awarded until 31/12/2020 in the United Kingdom are accepted without further recognition. edpb.europa.eu @EU_EDPB EDPB

- Excellent communication skills, inter-personal skills and client-oriented approach;

- Proficiency in MS Office (especially Outlook, Word and Excel);

- A very good level of written and spoken English, the main working language of the EDPB.

Advantageous

- Previous relevant professional experience in an EU institution or body;

- Experience in using EU IT tools (e.g. AGM, EC or EP V-PASS, WebDOR, MIRA, CARES, ARES, MIPS+, Neo, eCdT, etc.);

- A good level of written and spoken French.

HOW TO APPLY?

Interested in this position? Please apply via the following link by 10/11/2026 at 12:00 midday

(Brussels time): https://ec.europa.eu/eusurvey/runner/Application_form_VN-14-2026-EDPB-CA-

Administrative_Assistant

You will have to complete the online application form and upload the following documents :

- CV (preferably in Europass format);

- Cover letter detailing why you are suitable for this role (PDF format of maximum size of 1MB);

Only duly completed applications submitted electronically within the deadline will be taken into consideration.

Candidates are strongly advised not to wait until the last day to submit their applications, since heavy internet traffic or internet connection issues could lead to difficulties in submission. The EDPS cannot be held responsible for any delay due to such difficulties.

Do not hesitate to contact [email protected] in case you have any questions.

OUR SELECTION PROCEDURE

The selection (and recruitment) procedure is coordinated by the Human Resources team of the European Data Protection Supervisor (EDPS), who provides administrative support to the EDPB Secretariat.

All eligible applications will be scrutinised by a selection panel. Candidates whose applications best match the selection criteria will be invited for an interview during which a selection panel will assess each candidate’s performance. In addition, a second interview or written tests may be carried out.

OTHER IMPORTANT INFORMATION

Equal opportunities

The EDPB and EDPS are committed to promoting diversity, inclusion, and giving everyone equal opportunities to succeed. edpb.europa.eu @EU_EDPB EDPB

As such, the EDPB and EDPS welcome all applications without discrimination on grounds of sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of national minority, property, disability, age, gender identity or sexual orientation.

If you require any special arrangements (due to a disability) to take part in this selection procedure, please indicate this on your application.

Data protection

A data protection notice detailing how the EDPS processes candidates’ personal data in the context of recruitment can be found here .

Salary at this grade

Basic monthly salary at FGII runs from €2,715 (step 1) to €3,072 (top step), giving an annual range of roughly €32,580 to €36,864 before tax and allowances. Steps increase automatically every two years; the figures here are taken from the salary grid in the EU Staff Regulations.

Eligible staff posted away from their country of nationality also receive an expatriation allowance worth 16% of basic salary (around €434 per month at step 1 of FGII) together with household, dependent-child, and education allowances where applicable. Take-home pay is then adjusted by the country correction coefficient for Brussels. For a worked example see our correction coefficients guide and the EU salaries overview.

Application timeline

This vacancy was first listed on 20 October 2026, 1 day ago.

The application deadline is 10 November 2026, 19 days from today. Late applications are not accepted, so submit through the official EU Careers portal well in advance.

Last verified against the EU Careers feed on 21 October 2026.

Where to learn more

For full responsibilities, requirements, and career progression at FGII see our FGII grade page; for headcount, mission, and other open vacancies at European Data Protection Board see the European Data Protection Board institution page; for the cost of living, correction coefficient, and other postings in Brussels see our Brussels location page.

New to EU careers? Our beginner's guide walks through entry routes, EPSO competitions, and what to prepare. For application logistics see application tips and EPSO competitions.